TraCS Florida Wiki - User contributions [en]

TraCS Form Types

2026-04-13T20:18:05Z

Admin:

<big>'''Location Tool - Form Types'''</big>

0 = Unknown

1 = Crash

2 = Citation

3 = EMS

4 = Test

5 = BoatingCitation

6 = BoatingWarning

7 = DUICitation

8 = ParkingCitation

9 = TrafficWarning

10 = TrespassWarning

11 = TowSheet

12 = OffenseIncidentReport

13 = FieldInterviewReport

14 = PropertyEvidenceSheet

15 = BakerAct

16 = UniformArrestAffidavit

-----------------------------------------------------

Most forms have a designation that will show in the Form Type column in the Forms Manager once the form is filled out.

Attachments - Whatever is typed into the Attachment Name field on the form will show under Form Type, for example "Witness Statement - Jones."

Baker/Marchman Act - Baker or Marchman

Boating - Citation or Warning

Crash - D, L, S, or U

:Driver Exchange, Long Form, Short Form, Update

DUI Citation - C

:Criminal

FIBRS Offense Report - O or S

:Original or Supplement

Parking/Ordinance/Civil Citation - Citation or Warning

Traffic Warning - B, C, N, M, or P

:Bicycle, Criminal, Non Moving, Moving, or Pedestrian

Uniform Arrest Affidavit (UAA)- Arrest Affidavit, Juvenile Referral, Notice to Appear, PC/Sworn Complaint, or Request Capias

UTC - B, C, N, M, or P

:Bicycle, Criminal, Non Moving, Moving, or Pedestrian

Daily Observation Report (DOR), DUI Refusal, FIR, Implied Consent, Tow, and Trespass forms do not have a Form Type designation.

My Defaults Are Not Saving

2026-04-08T15:33:55Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

If any of these settings are not saving for you, check the following:

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   Defaults will save on the last machine where you log out.   If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically disconnected and any new defaults that you have set up will not save when you exit TraCS.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-04-08T15:33:13Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

If any of these settings are not saving for you, check the following:

Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   Defaults will save on the last machine where you log out.   If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically disconnected and any new defaults that you have set up will not save when you exit TraCS.

:If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-04-08T15:32:30Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

If any of these settings are not saving for you, check the following:

Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   Defaults will save on the last machine where you log out.   If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically disconnected and any new defaults that you have set up will not save when you exit TraCS.

:If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, the first thing to check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

How To Enter a Canadian Postal Code

2026-04-03T13:53:37Z

Admin:

TraCS allows Canadian postal codes.

Canadian postal codes are 6 characters in the following format: Letter Number Letter Number Letter Number (Example: A1B2C3).

Because of the way the field is formatted in TraCS, it will appear as A1B2C-3 on the form.

If you getting a validation error, you may be entering the the number 0 instead of the letter O, the number 1 instead of the letter I, the number 8 instead of the letter B, the letter A instead of the number 4, etc.

Signal 4 Location Tool

2026-03-26T21:35:35Z

Admin:

===Overview===

The purpose of the Signal 4 Geolocation Tool is to provide FLHSMV and FDOT with the location of crashes by placing the latitude and longitude on crash reports.   HSMV transmits crash data to [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Analytics Signal 4 Analytics] daily and they upload it to their system.

The location tool is required for all agencies on crash forms and is optional for the UTC and other forms.

The tool may be used on the forms listed below.   Signal 4 does not currently collect UTC data from TraCS agencies, but they may do so in the future.   Additionally, there will be a mapping feature implemented in a future TraCS release and forms must have the latitude and longitude in order for it to work.

:Baker/Marchman Act
:Boating Citation/Warning
:Call for Service (CFS)
:DUI Citation
:Field Interview Report (FIR)
:FIBRS Offense/Incident
:Parking/Ordinance Citation/Warning
:Tow
:Traffic Warning
:Uniform Arrest Affidavit (UAA)
:Uniform Traffic Citation (UTC)

===Network Configuration===

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications.   The first one on the list is crucial for the Geolocation Tool.

http://s4.geoplan.ufl.edu/

http://signal4lab.com/

http://signal4analytics.com/

===Client Machine Configuration===

In order for the location tool to work for the end user, client machines must be set up as follows:

1. Location services must be turned on in Windows.

:Windows 10 - In Windows, go to Location.   Both Location for this Device and Location must be On.

:[[File:PrivacySettingsLocation3.png]]

:Windows 11 - In Windows, go to Privacy & Security, then Location.   Location Services must be On.

:[[File:Windows11Location.png]]

2. Client machines must use Chrome, Firefox, or Edge as the browser.
:TraCS will launch whichever browser is set as the default on the client machine.
:If you would like to set Chrome, Firefox or Edge as the default browser on for TraCS on a machine, instructions are on [https://www.youtube.com/watch?v=rvAI73p74MA this YouTube page].   This will not affect the default browser that they have chosen for Windows.   If you would like a default browser setting pushed out agency wide, let us know.

3. Machines must allow Signal 4 to access their location in their browser.
:The first time users launch the tool, they should get a pop up stating that s4.geoplan.ufl.edu wants to know their location.   They must press Allow or the map will not work properly.

[[File:Signal4Allow.png]]

You may use the site below to launch the geolocation map in a browser outside of TraCS.   Locations will not plot but you may use the site to test or update location permissions without having to log into TraCS and open a crash form.

https://s4.geoplan.ufl.edu/geolocation30/GeolocationService.htm

===How to Use the Geolocation Tool===

A training video on how to use the Geolocation Tool is [https://www.youtube.com/watch?v=8qRX3SvKLyo&t=551s here].

===Troubleshooting===

====The Tool Does Not Launch====

The tool may have launched, but the map has minimized.   Check the taskbar for the Signal 4 icon and click on it to maximize the map.

::[[File:LocateMapTaskbar.png]]

If the tool does not launch and your cursor jumps to the Zone field on the form, the issue is one of the following:

:Your network is blocking access to Signal 4.   See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool#Network_Configuration Network Configuration].

:Chrome is pushed out to the agency as the default browser for TraCS and the machine doesn't have Chrome installed.   Contact your IT department and request that Chrome be installed.

:There is no agency ORI associated with your TraCS installation.   TraCS needs an ORI in order to launch the tool.   If none is present, the map will not open.   Contact your IT department to request a fresh install.

:There is something else wrong with the TraCS installation.   Contact your IT department to request a fresh install.

====The Locate Button is Not Available====

Are you in view/read mode or are you in edit mode?   You must be in Edit mode in order to use the Locate button.

Is your cursor in the right place?   You must be in the At Street Address or Occurred On Street Road Highway field for the Locate Button to be available.   Depending on the form, the At Street Address field may be named Address or Address #.

====The Map is Slow to Load====

Signal 4 attempts to use the browser’s geolocation service API to initialize the map near the location of the user.

If the map is slow to load on the location tool or the diagram tool, try clearing your browser cache.   Instructions on how to do that are [https://www.tracsflorida.org/wiki/index.php?title=How_To_Clear_Your_Browser_Cache here].   When you do it, be sure to select All Time for the Time Range.

If [https://www.tracsflorida.org/wiki/index.php?title=How_To_Clear_Your_Browser_Cache clearing your cache] does not solve the issue, you likely have a poor or slow VPN or network connection.

====The Map is Blank====

If the location tool launches, but the map is blank or grayed out, check to make sure you are using Chrome, Firefox or Edge for your browser.

First, clear your browser cache per the instructions on [https://www.tracsflorida.org/wiki/index.php?title=How_To_Clear_Your_Browser_Cache this page].

If you are already using Chrome, Firefox or Edge and clearing the cache does resolve the issue, change your default browser to another authorized one.

Also make sure that your location is allowed in both Windows and in your browser.   See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool#Client_Machine_Configuration Client Machine Configuration] for further information.

If your default browser is already set to Edge but the tool is launching in IE, complete the steps below.

:In Edge, go to Settings Default Browser Internet Explorer Compatibility Allow sites to be reloaded in Internet Explorer mode (IE mode) Set it to Don't Allow then press Restart.

[[File:EdgeSettingIE.png]]

====The Map Does Not Zoom to My Location====

If the location tool launches, but the map is not zooming to your approximate location, the map is zoomed out to the state of Florida, or you get an error message that the "Point must be within the State of Florida envelope," first clear your browser cache per the instructions on [https://www.tracsflorida.org/wiki/index.php?title=How_To_Clear_Your_Browser_Cache thie page].

If clearing your browser cache does not solve the issue, check to make sure that your location is allowed in both Windows and in your browser.   See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool#Client_Machine_Configuration Client Machine Configuration] for further information.

If you have cleared your browser cache and your location is allowed in both Windows and in your browser, the issue is with the air card on your machine or the VPN for the agency.

Per the Signal 4 Team -

When location services are enabled for the operating system and allowed in the browser, the S4 Location Tool attempts to use the browser’s geolocation service API to initialize the map near the location of the user.   The inner workings of these algorithms are proprietary to each browser, which Signal 4 has no control over, and they can be thrown off by a VPN.   If the browser geolocation doesn’t return a point inside of Florida, then the center of your agency’s jurisdiction is used to initialize the map instead.   The Show My Location button will give the results of the browser's geolocation, so it may be necessary for officers to use the location search bar at the upper right to jump to their location on the map.

====Location Discovery Error====

If you get a Location Discovery error when pressing the blue Show My Location button, make sure that your location is allowed in both Windows and in your browser.

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool#Client_Machine_Configuration Client Machine Configuration] for further information.

[[File:GeoLocationWarning.png]]

Per the Signal 4 Team -

When location services are enabled for the operating system and allowed in the browser, the S4 Location Tool attempts to use the browser’s geolocation service API to initialize the map near the location of the user.   The inner workings of these algorithms are proprietary to each browser, which Signal 4 has no control over, and they can be thrown off by a VPN.   If the browser geolocation doesn’t return a point inside of Florida, then the center of your agency’s jurisdiction is used to initialize the map instead.  The Show My Location button will give the results of the browser's geolocation, so it may be necessary for officers to use the location search bar at the upper right to jump to their location on the map.

====Network Error====

If you are getting a pop up that states, "NO NETWORK… A connected network interface card could not be found.   The location tool is unavailable without network connectivity.", this means that TraCS is attempting to obtain the MAC address as a step in verifying the best available secure connection, and nothing has been returned from your network.   Your network, firewall, anti-virus, and/or VPN may need to be adjusted.   See [https://www.tracsflorida.org/wiki/index.php?title=Network_Configurations_and_Exceptions this page] for exceptions that must be added.

[[File:NoNetwork.png]]

===Signal 4 Support===

Any feedback on the geolocation tool for issues not listed on this page, requests for additions/changes to street names, or requests for map updates should be directed to Signal 4 Support.

[mailto:s4-support@ufl.edu s4-support@ufl.edu]

Help Desk Phone: 352-294-1496

How To Create an Advanced Search

2026-03-26T21:04:56Z

Admin: /* Advanced Search Query Examples */

[[Image:Wiki_Under_Construction.jpg]]

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, and Action lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group), Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day. Press OK and it will be added to the Value list. Press Add and the criteria will show in the Search Criteria section.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action). In the window that comes up, select Validated. Press OK and it will be added to the Value list. Press Add and the criteria will show in the Search Criteria section.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

How To Create an Advanced Search

2026-03-26T21:03:02Z

Admin: /* Advanced Search Query Examples */

[[Image:Wiki_Under_Construction.jpg]]

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, and Action lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group), Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day. Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action). In the window that comes up, select Validated. Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

How To Create an Advanced Search

2026-03-26T21:02:16Z

Admin: /* Advanced Search Query Examples */

[[Image:Wiki_Under_Construction.jpg]]

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, and Action lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group), Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action). In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

How To Create an Advanced Search

2026-03-26T21:01:02Z

Admin:

[[Image:Wiki_Under_Construction.jpg]]

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, and Action lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group), Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action).   In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

How To Create an Advanced Search

2026-03-26T21:00:09Z

Admin: /* Advanced Search Query Examples */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, and Action lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group), Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action).   In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:59:49Z

Admin: /* How to Create an Advanced Search Query */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, and Action lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group),Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action).   In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:59:21Z

Admin: /* Advanced Search Query Examples */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, Action, and Value lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group),Form Date (Field), Occurred (Action) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action).   In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

[[Image:Wiki_Under_Construction.jpg]]

File:ValidatedCrash.png

2026-03-26T20:58:18Z

Admin:

How To Create an Advanced Search

2026-03-26T20:58:03Z

Admin: /* Advanced Search Query Examples */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, Action, and Value lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group list),Form Date (Field list), Occurred (Action list) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action).   In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

Your search window will look like the one below.   Press Search to test your query.   If there are matching results they will appear in the forms manager.

[[File:ValidatedCrash.png]]

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:53:24Z

Admin:

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, Action, and Value lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

====Advanced Search Query Examples====

Example 1 - Validated Crashes Over 3 Days Old

Create a new query.

Select Crash Form (Form list), Form Information (Group list),Form Date (Field list), Occurred (Action lsit) In the window that comes up select Before, Previous, put 3 in the number field, and select Day.   Press OK and the criteria will appear on the Value list. Press Add.

Select Crash Form (Form), Form Information (Group), Status (Field), Exact Match (Action).   In the window that comes up, select Validated.   Press OK and the criteria will appear on the Value list. Press Add.

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:39:44Z

Admin: /* How to Create an Advanced Search Query */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, Action, and Value lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:35:08Z

Admin: /* How to Create an Advanced Search Query */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. Add criteria one at a time by making a selection from the Form, Group, Field, Action, and Values lists, and then pressing Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:31:42Z

Admin: /* How to Create an Advanced Search Query */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name. For each criterion that is added to your query, you must make a selection from the Form, Group, Field, Action, and Values lists, in that sequence, and then press Add. When you are finished adding criteria, press Finish to save your query.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

[[Image:Wiki_Under_Construction.jpg]]

File:AdvancedSearch1.png

2026-03-26T20:29:48Z

Admin:

How To Create an Advanced Search

2026-03-26T20:29:36Z

Admin: /* How to Create an Advanced Search Query */

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name.

For each criterion that is added to your query, you must make a selection from the Form, Group, Field, Action, and Values lists, in that sequence.

[[File:AdvancedSearchNew.png]]

[[File:AdvancedSearch1.png]]

[[Image:Wiki_Under_Construction.jpg]]

File:AdvancedSearchNew.png

2026-03-26T20:27:37Z

Admin:

How To Create an Advanced Search

2026-03-26T20:26:47Z

Admin:

====Overview====

There are several ways to search for information within TraCS.

There are over 50 pre-built [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports analysis reports] that are available to all users.

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

====Advanced Searches====

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

====How to Create an Advanced Search Query====

Go to the Advanced tab and select Advanced Searches. Press New On the Advanced Form Search screen that appears, give your query a name.

[[File:AdvancedSearchNew.png]]

For each criterion that is added to your query, you must make a selection from the Form, Group, Field, Action, and Values lists, in that sequence.

[[Image:Wiki_Under_Construction.jpg]]

Analysis Reports

2026-03-26T20:17:10Z

Admin: /* Overview */

===Overview===

There are over 50 pre-built analysis reports available within TraCS.

All TraCS users may access them by going to the Advanced tab and then choosing Analysis Reports.

You may use the blue Up/Down arrows to change the order of the reports to your liking.

[[File:AnalysisReport1.png]]

Highlight the report you wish to run and double click or press Run Report.   Some reports will require a date range and/or offer optional parameters, and others will not.

Reports may be printed or sent via email and they may be exported to PDF, Excel, or image file.   The Print, Export, and Email buttons are in the upper left corner of the report.

[[File:AnalysisReport4.png]]

===Available Analysis Reports===

=====Available Form Numbers=====

This report returns a count of the remaining form numbers for the agency.

Someone at the agency should run this report on a regular basis.   Do not rely on the [https://www.tracsflorida.org/wiki/index.php?title=Low_Number_Email_Notification Low Number Email] notification to tell you when form numbers are low.

=====Available Form Numbers - Detailed=====

This report returns a list of Available and/or Used form numbers.

The results include the form number, form type, form number, who pulled the number, status (Available or Used), and the date of that status.

Available means that the number has been loaded into TraCS and has not been pulled onto a form.   The Modify Date is the date the form number was added to TraCS.

Used means the number has been pulled onto a form.   The Modify Date is the date the number was pulled.

Examples of how this report may be used are as follows:

:You are looking for a crash, citation, warning, or other numbered form and you cannot locate it in TraCS.   The report will tell you who pulled the number and when.
:Your FDLE auditor is requesting a list of your Available citation numbers.
:Your FDLE auditor is requesting a list of your Used citation numbers.
:Your FDLE auditor has given you a list of specific UTC numbers to research and you cannot locate them in TraCS.

''Keep in mind that there are thousands of numbers that are loaded into the system.   The report you run may end up being hundreds or thousands of pages long, even if you are a small agency.   Think before you print!''

=====Bypass Location Tool Report=====

Agency administrators may run this report to see if anyone at the agency has the location tool requirement turned off.   This is rare.   Only the TraCS team may turn off the requirement for individuals and it is only done when they are unable to use the location tool on their local machine.

=====CFS Time Analysis Report=====

This report returns a list of Calls for Service (CFS) with the response time for each.

=====Crash by Location=====

This report returns a list of crashes within a date range along with the location that the crash occurred.

The results include the HSMV #, form date, form type, location, latitude, longitude, and the statute # and statute description of citations that were issued.

Forms must be in Submitted status.

=====Crashes and Citations on a Map=====

This report plots crashes and citations on a map within a date range.

The locations are plotted using the latitude and longitude that populates when the [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool geolocation tool] is used.   If the geolocation tool was not used, the incident will not show on the map.

The geolocation tool is required on all crash forms.   If you would like the requirement turned on for citations as well, contact us.

Forms must be in Submitted status.

=====Crash Injury Severity Report=====

This report returns a list of long and short form crashes within a date range with a specific FLHSMV Injury Severity type.

HSMV Injury Types are None, Possible, Non-Incapacitating, Incapacitating, Fatal (within 30 days), and Non-Traffic Fatality.

The results show crash date, form type, form status, and the names of involved parties with the injury type selected.

Forms must be in Submitted status.

=====Detailed eCitation Submission Report=====

This report returns a list of citations within a Submission Date range.

The results show the form number, officer name, statute, and charge description, and the submission date.

Citations in both Submitted and Mailed status are included.

If you want a count of how many Mailed and Submitted citations were processed within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCitation_Submissions eCitation Submissions Report].

=====Detailed eCrash Submission Report=====

This report returns a list of long and short form crashes and updates within a Submission Date range.

The results show the form number, case number, officer name, form type, and submission date.

Crashes must be in Submitted status.

If you want a count of how many crashes were submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCrash_Submissions eCrash Submissions Report].

=====DHSMV UTC Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

This report meets the requirements in FSS 316.614(9) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

''NOTE - Only violations under 316.614 are included in these results.   Violations under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.613.html FSS 316.613] are not included because FDLE does not require reporting of race and ethnicity for child restraint violations.   If you want a list of both 316.613 and 316.614 violations, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_Click_it_or_Ticket UTC Click It or Ticket] report.''

=====DHSMV UTC Texting and Driving Violations Report=====

This report returns a count of citations written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

This report meets the requirements in FSS 316.305(5) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

=====DHSMV Warning Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

Warnings must be in Accepted status.

The report comes up in a table.   If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DHSMV Warning Texting and Driving Violations Report=====

This report returns a count of warnings written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

Warnings must be in Accepted status.

The report comes up in a table.  If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DUI Race and Gender Summary=====

This report returns a count of race and gender on DUI citations for the current year and the previous three years.

NOTE - If the officer did not fill in the Gender and Race on the citation, it will not be included in the count on this report.

Citations must be in Accepted status.

=====eCitation Submissions=====

This report returns a count of Mailed and Submitted citations within a Submission Date Range.   The results are broken down by submission date.

If you want a list of Mailed and Submitted citations within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCitation_Submission_Report Detailed eCitation Submission] report.

=====eCrash Submissions=====

This report returns a count of long form, short form, and update crashes within a Submission Date Range.   The results are broken down by submission date.

If you want a list of crashes Submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCrash_Submission_Report Detailed eCrash Submission] report.

=====Failed Login Attempts=====

This report returns a list of failed login attempts within a date range.

The results include the User ID, Date, Time, Machine ID, and event description.

=====FDLE Active User Log=====

This report returns a list of both active and inactive users for the agency.

=====FDLE User Audit Log=====

This report returns a list of login activity for users within a date range, including failed login attempts.

=====FDOT Safety Grant - Crashes with Suspected Alcohol/Drug Use=====

This report returns a list of long and short form crashes where Suspected Alcohol Use and/or Suspected Drug Use for a driver or non-motorist is marked Yes.

Crashes must be in Submitted status.

=====FDOT Safety Grant - Motorcycle UTC=====

This report returns a list of UTC's within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Motorcycle Warning=====

This report returns a list of traffic warnings within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted status to appear on this report.

=====FDOT Safety Grant - Work Zone UTC=====

This report returns a list of UTC's within a date range where Workers? is marked Yes.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Work Zone Warning=====

This report returns a list of traffic warnings within a date range where the Workers? is marked Yes.

Citations must be in Accepted status to appear on this report.

=====FIBRS Location Report=====

This report returns a list of FIBRS reports along with the occurred location, latitude, and longitude.

Reports must be in Accepted status.

=====Moving Violations=====

This report returns a list of UTC's within a date range that contain a moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====My UTC Stats=====

This report returns a list of citations within a date range that were issued by the officer who is currently logged into TraCS.

The date range will look for forms based on the citation date that is entered on the form, not the date the form was created.   This is not always the same as the form date.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Non Moving Violations=====

This report returns a list of UTC's within a date range that contain a non-moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Number Audit All Forms=====

This report returns a list of form numbers that have been used within a date range.

The results include the form number, form type, current form status, date the number was pulled, and who pulled it.

=====Officer Summary Report=====

This report returns a count of the following forms written by officers within a date range:

UTC, Parking, DUI Citations, Crashes (Long/Short Form only), Crash Updates, FIBRS Incident, UAA/Arrest, Traffic Warnings, Boating, FIR, and Tow.

Crashes and Updates must be in Submitted status to appear on this report.   All other forms must be in Accepted status.

=====Pending Citation=====

This report returns a list of UTC's in Open, Rejected, Reviewed, or Validated status.

=====Pending Crash=====

This report returns a list of long and short form crashes and updates in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Pending Offense=====

This report returns a list of FIBRS/Incident reports in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Personnel List=====

This report returns a list of agency personnel.

The results include the employee ID, first & last Name, phone number, and hire date.

This report will only work if your agency uses the Personnel Tracking form.

=====Rejection Audit Crash=====

The report returns a list of crashes that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit Offense-Incident=====

The report returns a list of FIBRS Offense/Incident reports that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit UTC=====

The report returns a list of UTC's that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====RMS Uploads Report=====

This report returns a list of forms that were exported to the agency as XML, PDF, and/or TIFF file.

=====Seatbelt Tickets by Ethnicity=====

This report returns a list of citations written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the ethnicity and race of the violator.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====THI Crashes=====

This report returns a list of crashes where the injury severity for any involved party is marked as Fatal and the Completed field is marked as No.

=====Toxicology Pending Reminder Report=====

This report returns a list of crashes where Alcohol Test Result and/or Drug Test Result fields are marked as Pending.

=====UTC Aggressive Driving Report=====

This report returns a list of citations where the Aggressive? field is marked yes.

The results include statute, violation description, and the location of the violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Location=====

This report returns a list of citations along with the issuing officer's name, the statute, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Officer=====

This report returns a list of citations written by individual officers within a date range.

The results include the issuing officer's name, the statute number, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC Classification Analysis=====

This report returns a count of citations and warnings written by individual officers within a date range.

The UTC results are broken down into moving, non-moving, criminal, pedestrian, bicyclist violations.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.   Warnings must be in Accepted status to appear on this report.

=====UTC Click it or Ticket=====

This report returns a list of UTC's written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the issuing officer's name.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====UTC Required Court Appearance=====

This report returns a list of UTC infractions and criminal violations within a date range where a court appearance is required.

Citations in Open, Accepted, Reviewed, Rejected, Mailed, and Voided status will show on this report.

=====UTC FDLE Bias Based Policing=====

This report returns a list of citations along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====Voided DUI UTC=====

This report returns a list of DUI citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Voided UTCs=====

This report returns a list of citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Warning Ethnicity Race and Gender=====

This report returns a list of warnings along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Warnings must be in Accepted status to show on this report.

=====Warning Moving Violations=====

This report returns a list of warnings within a date range that contain a moving violation.

Citations must be in Accepted status to appear on this report.

=====Warning Non-Moving Violations=====

This report returns a list of warnings within a date range that contain a non-moving violation.

Citations must be in Accepted status to appear on this report.

===Analysis Reports - ''Coming in a Future Release!''===

The following analysis reports are in development and are targeted for a future release:

Expunged Records Report

FDOT Safety Grant - DUI Crashes with Injury or Fatality

FDOT Safety Grant - Unrestrained Crashes

FIBRS Submission Results

Pending Hit & Run Crashes

Traffic Warning Classification Analysis

How To Create an Advanced Search

2026-03-26T20:02:24Z

Admin:

====Overview====

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, you are restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:01:56Z

Admin:

====Overview====

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, your search is restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The type of query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:01:26Z

Admin:

====Overview====

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, your search is restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here].

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T20:01:07Z

Admin:

====Overview====

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With these searches, your search is restricted to the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The query you create depends on how you or your client wishes to view the results and what you want to do with them.   The differences between the two are outlined [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Advanced_Searches_&_Ad_Hoc_Queries here}.

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search

2026-03-26T19:56:13Z

Admin:

====Overview====

You may perform [https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Basic_Searches basic searches] by using the Form, Case, and Custom tabs.   With those searches, you are bound by the fields that are available on those tabs.

You may perform more complex searches by creating an Advanced Search or [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries Ad Hoc Query].   These searches can query virtually any field on a form.

The process of creating the queries is the same.   Both types of queries may be shared with other users.   The query you create depends on how you or your client wishes to view the results and what you want to do with them.

If you would like your results to show in the Forms Manager where you can open and view the forms, use the Advanced Search.

Advanced Search results show in the Forms Manager. Because the results show in the Forms Manager, an advanced search may be created more quickly than an ad hoc query. You do not need to add fields to your query that already exist in the forms manager, such as Case Number or User ID. You may open forms and look at them right away. You may copy and paste your results into Excel, CSV, Word, or Notepad (Ctrl-A, Ctrl-C, Ctrl-V).   Excel is best. You may create an [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search_Email_Notification email notification] based on your criteria.

You cannot print or email your results. You cannot customize the way the results look in the Forms Manager. You cannot export your results.   You may only copy and paste to another application, such as Excel. Query [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries sharing] may only be done via the Configuration Manager.

[[Image:Wiki_Under_Construction.jpg]]

How To Create an Advanced Search Email Notification

2026-03-26T19:41:30Z

Admin:

You may set up an email notification for your [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search Advanced Search] that will go to recipients that you designate.

For example, you might want to send a daily notification to your supervisors that there are Validated citations that need to be approved.

The notification may be sent at hourly, daily, weekly, or monthly intervals.   You cannot designate a specific day, date, or time that the query will run.   Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

Steps

First, create your query and test it to make sure it returns the results that you want.

DO NOT include a date range prompt in your criteria.   If you do, the notification will not work.

Once the query has been set up and tested, you are ready to set up the notification.

On the Advanced Search query screen, press Notifications. On the screen that comes up, set your search interval. In the Expires field, select 30 Days, 60 Days, 90 Days, or Never.   The typical setting is Never.   If you choose a time from other than Never, your query will be automatically be deleted once that time frame has ended. Set the Server Settings to Default. Add your recipients in the TO, CCC, and/or BCC fields. Add a Subject.   This is what will appear in the Subject line of the email. Add verbiage to the Body section.   This will appear in the body of the email. Press OK.

[[File:AdvancedNotification.png]]

Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

The email that gets sent will come from TraCS, regardless of who created the notification.   The body will contain the verbiage that you added to the notification along with the total number of forms that meet the criteria and a list containing details on each form.   These results list and accompanying details are system generated and cannot be modified.

An example of what the email looks like is below.

[[File:AdvancedNotificationEmail.png]]

How To Create an Advanced Search Email Notification

2026-03-26T19:39:51Z

Admin:

You may set up an email notification for your [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search Advanced Search] that will go to recipients that you designate.

For example, you might want to send a daily notification to your supervisors that there are Validated citations that need to be approved.

The notification may be sent at hourly, daily, weekly, or monthly intervals.   You cannot designate a specific day, date, or time that the query will run.   Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will run 72 hours after you save it.

Steps

First, create your query and test it to make sure it returns the results that you want.

DO NOT include a date range prompt in your criteria.   If you do, the notification will not work.

Once the query has been set up and tested, you are ready to set up the notification.

On the Advanced Search query screen, press Notifications. On the screen that comes up, set your search interval. In the Expires field, select 30 Days, 60 Days, 90 Days, or Never.   The typical setting is Never.   If you choose a time from other than Never, your query will be automatically be deleted once that time frame has ended. Set the Server Settings to Default. Add your recipients in the TO, CCC, and/or BCC fields. Add a Subject.   This is what will appear in the Subject line of the email. Add verbiage to the Body section.   This will appear in the body of the email. Press OK.

[[File:AdvancedNotification.png]]

Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

The email that gets sent will come from TraCS, regardless of who created the notification.   The body will contain the verbiage that you added to the notification along with the total number of forms that meet the criteria and a list containing details on each form.   These results list and accompanying details are system generated and cannot be modified.

An example of what the email looks like is below.

[[File:AdvancedNotificationEmail.png]]

I Cannot Pull a Form Number

2026-03-26T13:21:53Z

Admin: /* The Form Already Has a Number Assigned */

===Overview===

If a form will not pull a number when tabbing past the fine field (UTC) or after pressing Validate (crashes, warnings, UBC, UTC, DUI, parking/civil citations) there are several reasons that this may be occurring.

Some issues may be resolved via officer action, and some will need an agency administrator and/or TraCS Support.

:The officer has not filled out the Agency Information section at the top of the form.

:The officer has not entered a Court Name.

:The agency has run out of form numbers.

:The officer's profile is set up incorrectly as a data entry account.

:TraCS is offline.

:The officer is in an area with poor or no connectivity.

:TraCS has been open for 12 hours and the login session has expired.

:The application pool on the web server needs to be restarted (non-hosted agencies).

:The form already has a number pulled and that number did not save to the database.

===I Cannot Pull a Number When Tabbing Past the Fine Field===

In order to pull a number when tabbing past the fine field on a UTC, the Type, County of Citation, and Place or City of Citation fields must be completed in the Agency Information section, and the Court Name field must be filled in and auto print must be turned on.

Once this information has been added, tab past the fine field again and the citation will pull a number.

In order for auto print to trigger when tabbing past the fine field, the citation must pass initial validation.   This means you must fill out the violator, vehicle, violation, and location sections along with the court information before tabbing past the fine field.

If your agency has disabled the fine field (it will be grayed out), you cannot pull a number by tabbing past the fine field; you must press Validate.   You cannot trigger auto print either; you must use the Print button.

===I Cannot Pull a Number When Pressing Validate===

If you get a "no available numbers" pop up or you get errors when pressing Validate, the issue is going to be one of the things listed below.

[[File:NoNumberWarning.png]]   [[File:UTCNoNumberError.png]]

====The Agency Has Run Out of Numbers====

Run the [https://www.tracsflorida.org/wiki/index.php?title=How_To_Check_Available_Form_Numbers Available Form Numbers] analysis report.   If your available count for a form is 0, the agency administrator should request additional numbers from [https://www.tracsflorida.org/wiki/index.php?title=How_To_Add_Form_Numbers FLHSMV].

====The User Profile Set Up Incorrectly====

If RecordsDataEntry has been added to the officer's profile, they will not be able to pull numbers.   An agency administrator or a TraCS team member needs to remove it and add Reporter.

====Offline or No/Poor Connectivity====

If there are red bars in the upper right corner of the forms manager, TraCS is offline (no connection).   Try logging out and back in.

If you use a use a VPN, make sure you are signed in and it's connected.

You may be in an area with no or poor connectivity.   Try moving to a different location.

If the connectivity issue is affecting multiple users, first contact your IT department and ask them to check for any issues with the network or changes to antivirus or firewall settings that would prevent connection to TraCS Web Services.

If all of the above have been checked and users still cannot connect, IT or the agency admin should contact TraCS Support.

====The Login Session has Expired====

As of TraCS Baseline Version 20.01.55, login sessions will expire after 12 hours, regardless of activity.   Users must exit out of TraCS and log back in to restore connectivity.

See [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout this page] for details.

====The Application Pool Needs to be Restarted (Non-Hosted Agencies)====

If you are a self-hosted agency and have multiple users reporting that the system is offline, running slowly, or they cannot pull numbers or create new forms, restarting the IIS application pool on the TraCS web server is the first step to take to resolve the issue.

[https://www.tracsflorida.org/wiki/index.php?title=Restarting_Application_Pool_on_the_Web_Server How to Restart the Application Pool]

====The Form Already Has a Number Assigned====

As of Version 15.0.12, there is logic in place to prevent pulling a new number on a form if a number has been assigned to it previously.

The new logic will not allow a new number to be pulled on Crash, UTC, DUI, Boating, Traffic Warning, or Parking/Civil Citation forms if one has already been assigned.

If an officer cannot pull a number and/or gets errors similar to the ones below after pressing Validate and the issues above have been ruled out, this means the form already has a number assigned.

[[File:UTCNoNumberError.png]]

=====Why It Happens=====

This is not a glitch or a bug in the software.

This occurs because after the number was pulled initially, TraCS and/or the computer was shut down with the form open.   The number cannot save to the form, and the Form Number field will be blank the next time the form is opened.

Prior to Version 15.0.12, if the officer revalidated a form that already had a number assigned, TraCS would assign a brand new one.

The new logic prevents this.

=====Best Practices=====

How can this situation be avoided at the user level?

ALWAYS close out of forms when you are finished with them or will not be working on them for a time (meal break, dispatched to a call, end of shift, etc.).   This ensures that the number and other info saves to the form and writes to the database.

NEVER shut down TraCS when forms are open.   Exit out of forms properly by going to the File tab and then pressing Exit or by pressing the X in the upper right corner.

:If you shut down when a form is open, you will get a prompt like the one below.   ALWAYS Press No on this prompt and then go back and close out of the form.   Once you close out of the form, then you may exit out of TraCS.   If you press Yes, the form will lock and the form and/or the information on it may be lost.

[[File:OpenCasePrompt.png|center]]

If there are forms pending upload, you will get a prompt like the one below.   ALWAYS press Yes on this prompt.   If you answer No, any forms that are waiting to sync will sit in limbo on your machine until the next time you log in and will not be available to other users.

[[File:UploadPrompt.png|center]]

NEVER shut down your computer when TraCS is open.   Exit out of the application properly by going to the File tab and then pressing Exit or by pressing the X in the upper right corner.

Also, ALWAYS exit out of TraCS at the end of shift.   This ensures that your default settings save and that you will receive any changes or updates the next time you log in.   When you exit out properly, your pending forms will sync with the server.

=====How To Number the Form=====

======Hosted Agencies======

Contact TraCS Support for assistance with adding the assigned number to the form.

We will need the following information:

:Form type (crash, UTC, etc.)
:Officer's name
:Date and time the form was created
:Case number
:Form number (if available)

Once we have that information, a TraCS Team member will add the assigned number to the form so that the officer can validate.

======Non-Hosted Agencies======

First, you will need to log in under a Records Data Entry (RDE) account.   This will allow you to put the number onto the form.

If you don't have an existing RDE account, you may do one of the following:

:Add the Records Data Entry level to your TraCS 00001 account.   For Active Directory (AD) agencies, this account will only work on the app server.
:Create a new account in the configuration manager on the application server and give it the Records Data Entry level.   For AD agencies, this account will only work on the app server.
:AD Agencies Only - Create Records Data Entry in your [https://www.tracsflorida.org/wiki/index.php?title=Active_Directory_Security_Groups Active Directory Security Groups] and then assign that level to the person at the agency who will handle numbering forms.

DO NOT give this level to road units!   They will not be able to pull form numbers.

Next, you will need the following information:

:Form type (crash, UTC, etc.)
:Officer's name
:Date and time the form was created
:Case number
:Form number

If the officer has provided the form number, you will need to verify it via the TraCS Form Log or the Form Number Manager by using the steps below.

If the officer cannot provide the form number, you will need to do some research to figure it out by using the steps below.

1. Log into TraCS on the server or on a machine in Office mode using your Records Data Entry (RDE) account.

2. Search for the form by using the officer's User ID or name, date that the form was created, and/or case number.

3. Highlight the form and go to the View tab and then press TraCS Form Log

4. Check the Form Number column.

5. If the form number is there, open a blank Notepad file or Excel sheet.

6. Select All (Ctrl-A) on the Form Log, Copy (Ctrl-C), and Paste (Ctrl-V) the entire log to Notepad/Excel, then skip to Step 14.

7. If the form number is not in the form log, close out of it.

8. Go to the Tools tab and open the Form Number Manager.

9. At the top, search by entering the form type (Citation, Warning, HSMV90010S, etc.) next to Contains in the Form Type column and the User ID for the officer next to Contains in the Assigned To column.

10. Reverse sort the date column and then locate the form number by matching the date and time to what is on the form in TraCS.
:If the officer completed multiple forms that day, you will have to figure out which number is correct.
:''This may take some time and more research, but it is crucial that you get it right.   You don't want a form with an incorrect number to transmit to the state or to the clerk.''

11. Once you determine the correct number, keep the Form Number Manager open.

12. Type the number next to Contains in the Form Number field.
:Does the result that comes up match what you found in Step 10?
:Confirm this by comparing the date, time, and User ID.
:If it doesn't match, you typed it incorrectly.   Consolas font uses both the letter O and the number 0.   Try again until you are sure you have the right number.

13. Once you are absolutely sure that it matches, copy the number that you typed next to Contains to Notepad or Excel.

14. Open the citation and press Edit.

15. COPY AND PASTE the form number from your Notepad/Excel sheet to the Form Number field and then tab out of it.
:DO NOT FREE TYPE THE NUMBER!!! You do not want to risk making a mistake and having a form with an incorrect number transmit to the state or the clerk.

16. Close the citation and tell the officer to validate it.

If you need assistance, contact TraCS Support.

TraCS Form Types

2026-03-25T16:50:40Z

Admin:

Most forms have a designation that will show in the Form Type column in the Forms Manager once the form is filled out.

Attachments - Whatever is typed into the Attachment Name field on the form will show under Form Type, for example "Witness Statement - Jones."

Baker/Marchman Act - Baker or Marchman

Boating - Citation or Warning

Crash - D, L, S, or U

:Driver Exchange, Long Form, Short Form, Update

DUI Citation - C

:Criminal

FIBRS Offense Report - O or S

:Original or Supplement

Parking/Ordinance/Civil Citation - Citation or Warning

Traffic Warning - B, C, N, M, or P

:Bicycle, Criminal, Non Moving, Moving, or Pedestrian

Uniform Arrest Affidavit (UAA)- Arrest Affidavit, Juvenile Referral, Notice to Appear, PC/Sworn Complaint, or Request Capias

UTC - B, C, N, M, or P

:Bicycle, Criminal, Non Moving, Moving, or Pedestrian

Daily Observation Report (DOR), DUI Refusal, FIR, Implied Consent, Tow, and Trespass forms do not have a Form Type designation.

-----------------------------------------------------

<big>'''Location Tool - Form Types'''</big>

0 = Unknown

1 = Crash

2 = Citation

3 = EMS

4 = Test

5 = BoatingCitation

6 = BoatingWarning

7 = DUICitation

8 = ParkingCitation

9 = TrafficWarning

10 = TrespassWarning

11 = TowSheet

12 = OffenseIncidentReport

13 = FieldInterviewReport

14 = PropertyEvidenceSheet

15 = BakerAct

16 = UniformArrestAffidavit

TraCS Form Types

2026-03-19T13:14:36Z

Admin:

Appendix C - Additions and Updates

2026-03-19T13:02:44Z

Admin:

===Overview===

Appendix C is a list of all statutes that may be used on the Florida Uniform Traffic Citation (UTC).   ''Per FLHSMV, any statute that is written on a UTC that is not in Appendix C will not be included on a driver's record''.

The most recent version of Appendix C is [https://www.flhsmv.gov/pdf/courts/utc/APPENDIX_C_Rev%2010-8-2025.pdf here].

If a statute is not in Appendix C, we cannot add it to TraCS for use on the UTC unless directed to do so by FLHSMV.

We cannot add to or change the verbiage on the existing statutes unless directed to do so by FLHSMV.

HSMV updates Appendix C as additions or changes are needed.   When there is a new version of Appendix C, HSMV normally publishes it in July or October.

When TraCS is notified that a revised version of Appendix C is available, we update it in our database and include those changes in our next scheduled release.

===Missing Statutes===

If you believe a statute is missing from or incorrect in Appendix C, you may email FLHSMV at [mailto:courtassist@flhsmv.gov courtassist@flhsmv.gov] to inquire.

They have already been contacted regarding the statutes listed below.   Per FLHSMV, they will not be added to Appendix C.

Their responses are noted below.   Further inquiries about these statutes should be directed to FLHSMV at [mailto:courtassist@flhsmv.gov courtassist@flhsmv.gov].

316.1923 - Aggressive Careless Driving

:This is an administrative statute.   Officers should use the Careless Driving statute and check the Aggressive box.

316.271(3) - Improper Use of Horn

:This statute was removed from Appendix C in 2012 when the words, "but shall not otherwise use such horn when upon a highway" were eliminated.

319.33(1)(d) - Alter/Forge Vehicle Identification Number (VIN)

:This is a criminal charge and not a traffic violation.

324.221(2) - Financial Responsibility - Insurance

:This is a penalty statute, not a charging statute.   Officers may use 316.646 on the UTC.

324.221(3) - Financial Responsibility - Tag Not Assigned/Driving While License Suspended (DWLS)

:This is a penalty statute, not a charging statute.   Officers may use 324.201(2) on the UTC.

324.022 - Failure to have Motor Vehicle Liability Insurance

:This is not appropriate for inclusion in Appendix C.   Officers may use 316.646 on the UTC.

320.26(1)(a) - Manufacture Possess Sale Dispose of Counterfeit Tags, Stickers, Registration

:This is a criminal charge and not a traffic violation.

322.033 - Unauthorized aliens and undocumented immigrants; invalid out-of-state driver licenses

:Per Appendix C, Officers should use 322.03(1) and put 322.033 in the comments section.   See 322.03(1) [https://www.flhsmv.gov/pdf/courts/utc/appendix_c.pdf in Appendix C] for details.

Appendix C - Additions and Updates

2026-03-19T13:01:18Z

Admin:

===Overview===

Appendix C is a list of all statutes that may be used on the Florida Uniform Traffic Citation (UTC).   ''Per FLHSMV, any statute that is written on a UTC that is not in Appendix C will not be included on a driver's record''.

The most recent version of Appendix C is [https://www.flhsmv.gov/pdf/courts/utc/APPENDIX_C_Rev%2010-8-2025.pdf here].

If a statute is not in Appendix C, we cannot add it to TraCS for use on the UTC.

We cannot add to or change the verbiage on the existing statutes unless directed to do so by FLHSMV.

HSMV updates Appendix C as additions or changes are needed.   When there is a new version of Appendix C, HSMV normally publishes it in July or October.

When TraCS is notified that a revised version of Appendix C is available, we update it in our database and include those changes in our next scheduled release.

===Missing Statutes===

If you believe a statute is missing from or incorrect in Appendix C, you may email FLHSMV at [mailto:courtassist@flhsmv.gov courtassist@flhsmv.gov] to inquire.

They have already been contacted regarding the statutes listed below.   Per FLHSMV, they will not be added to Appendix C.

Their responses are noted below.   Further inquiries about these statutes should be directed to FLHSMV at [mailto:courtassist@flhsmv.gov courtassist@flhsmv.gov].

316.1923 - Aggressive Careless Driving

:This is an administrative statute.   Officers should use the Careless Driving statute and check the Aggressive box.

316.271(3) - Improper Use of Horn

:This statute was removed from Appendix C in 2012 when the words, "but shall not otherwise use such horn when upon a highway" were eliminated.

319.33(1)(d) - Alter/Forge Vehicle Identification Number (VIN)

:This is a criminal charge and not a traffic violation.

324.221(2) - Financial Responsibility - Insurance

:This is a penalty statute, not a charging statute.   Officers may use 316.646 on the UTC.

324.221(3) - Financial Responsibility - Tag Not Assigned/Driving While License Suspended (DWLS)

:This is a penalty statute, not a charging statute.   Officers may use 324.201(2) on the UTC.

324.022 - Failure to have Motor Vehicle Liability Insurance

:This is not appropriate for inclusion in Appendix C.   Officers may use 316.646 on the UTC.

320.26(1)(a) - Manufacture Possess Sale Dispose of Counterfeit Tags, Stickers, Registration

:This is a criminal charge and not a traffic violation.

322.033 - Unauthorized aliens and undocumented immigrants; invalid out-of-state driver licenses

:Per Appendix C, Officers should use 322.03(1) and put 322.033 in the comments section.   See 322.03(1) [https://www.flhsmv.gov/pdf/courts/utc/appendix_c.pdf in Appendix C] for details.

Crash Portal

2026-03-18T12:25:55Z

Admin:

Once a Long Form or Short Form crash has transmitted to FLHSMV, it will be available for purchase on the [https://services.flhsmv.gov/crashreportpurchasing/ Florida Crash Portal] after 48 hours.

TraCS does not post crashes to the portal.   We have no control over it or special access to it.   TraCS transmits accepted Long and Short Form crashes and Updates to HSMV and they post them to the portal.

With the passing of Senate Bill 1614 (SB 1614) in 2022, the State implemented strict rules in March 2023 as to who may obtain copies of crash reports that are less than 60 days old.   See FSS [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.066.html 316.066(2)(b)] or the [https://services.flhsmv.gov/crashreportpurchasing/ FLHSMV Important Information page] for details.

If a citizen or other requesting party is stating that a crash is not in the portal, check the following:

:Is the crash a long Long Form (L) or Short Form (S) crash or an Update (U)?   Driver Exchange (D) crashes do not transmit.

:Is the crash in Submitted status?   If not, it has not transmitted to the state.

:Check the submission date.   If the submission date is within the past two days, it is too soon for the crash to be posted to the portal.   Allow at least 48 hours after the submission date for it to post.   For proof that crashes are submitting to HSMV, refer to the [https://www.tracsflorida.org/wiki/index.php?title=Daily_E-Crash_Load_Report Daily E-Crash Load Report] that is sent to the agency.

If the crash is a Long Form, Short Form, or Update in Submitted status and the submission date is more than 2 days ago, the reason it's not showing on the portal may be one of the following:

:The requestor has the wrong agency case number or HSMV crash number.

:The requestor does not meet the statutory exceptions to obtain a crash that is less than 60 days old.

:The requestor is not providing the proper proof of eligibility to obtain a crash that is less than 60 days old.

::''Per [https://www.flhsmv.gov/courts-enforcement/about-crash-records-and-crash-reporting/frequently-asked-questions/ HSMV], "Crash reports sold prior to or during this timeframe can only be sold to those individuals who meet one of the exceptions required by statute. A purchaser must disclose the exemption on the webpage and provide their driver license number. Additionally, requestors must perform an attestation and, if false information is provided, the requestor faces the penalty of perjury."''

:The requestor is filling out the Eligibility section incorrectly.   The instructions on the website clearly state that the requestor should make only one selection.   Per FLHSMV, the mistake that customers are making is selecting one option in the first section, Exempt per FS 316.066, and one in the second section, Driver Privacy Protection Act (DPPA).   The site only recognizes the last selection made, which is in the DPPA section.   A DPPA selection makes the requestor unable to access a crash report where the date is within 60 days of the crash date.

'''Any inquiries regarding SB 1614, FSS 316.066(2)(b), or the crash portal, including trouble finding reports, should be directed to FLHSMV by emailing [mailto:crashrecords@flhsmv.gov crashrecords@flhsmv.gov].'''

How To Update a Crash Form

2026-03-17T12:25:22Z

Admin: /* How to Update a Crash From a Previous Vendor */

===Overview===

Once a crash has been submitted to FLHSMV, any changes must be made via Update.

The updated crash will transmit to the state and overwrite the original crash in their system.

IMPORTANT NOTE:   Per HSMV, if the submitted crash is a Short Form, you cannot complete an update to change the Injury Severity from None to any of the other injury types.   If there is ANY indication or complaint of pain or discomfort by any of the parties involved, a Long form MUST be completed initially.   See [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.066.html FSS 316.066(1)(a)] for details.

===Tips for Completing FSBI Crash Updates===

Per FLHSMV, when updating a Fatality/Serious Bodily Injury (FSBI) crash report, ensure that:

1. The vehicles are in the same order as the initial crash report

2. All persons involved in the crash are included

3. The crash date and time are unchanged

4. Previously marked traffic fatalities (Injury Severity - Fatal) are confirmed by the Medical Examiner's report

5. The type of median is reported accurately and not left Unknown

6. Exclude animals as decedents

See the [https://www.tracsflorida.org/wiki/index.php?title=Crash_Fatality_Reporting Crash Fatality Reporting] page for further information.

===How to Update an Existing Crash===

====Driver Exchange Crashes====

You cannot complete an Update to a Driver Exchange form.

If you need make changes to a Driver Exchange, open it and press Edit.   If you get a pop message that it has been approved by administration and cannot be edited, contact your administrator or TraCS Support and request that it be put back in Open status.

Be sure to revalidate once your changes are complete.

====Long and Short Form Crashes====

Crashes must be in Submitted status in order to complete an Update.   If you are updating to correct a case number, click [https://www.tracsflorida.org/wiki/index.php?title=How_To_Update_a_Crash_Form#Correcting_Case_Numbers_on_Long_and_Short_Form_Crashes here].

If the crash is in Accepted or Validated status, open it, press Edit to make changes, and revalidate when finished.

If the crash is in Submitted status, open the original crash, or, if the crash has already been updated, open the most recent update.

''NOTE - When you open a version of the crash that has update(s), you will get a prompt telling you there is an update to the crash and it asks if you want to open it.   This is broken.   The update will not open in a new tab.   You should search for the crash by the 8-digit HSMV number to get a list of all versions of the crash.''

Press the Update Crash Form button at the top.

[[Image: UpdateCrashFormNew.png]]

If there is already an existing update, you will get a prompt telling you this and asking if you are sure you want to update this version of the crash.   If you are sure, press Yes.   If you are not sure, press No, exit out, and check to make sure that you are updating the most recent version.   To do this type the 8-digit HSMV number into the Form Number field and Search.   All versions of the crash will appear in the forms manager.   Find the most recent version by looking at the Form Date and update that version.

[[Image: UpdateCrashFormNew5.png]]

If you are updating the most recent version of the crash, you will get a prompt asking if you want to update the crash.   Press Yes.

[[Image: UpdateCrashFormNew3.png]]

On the next prompt, enter the reason you are updating the crash. The text entered here is for agency reference only and does not transmit to HSMV.

[[Image: UpdateCrashFormNew2.png]]

If you are not the officer who completed the original crash, you will get a prompt stating this and telling you that the original officer will be added as a witness.   Press OK.

[[Image: UpdateCrashFormNew6.png]]

Make any changes to the crash and validate as usual.

Once the crash is accepted by a supervisor it will transmit to the state.

The original crash will show as form type L (long form) or S (short form).   Updates will show as form type U.

[[Image: UpdateCrashFormNew4.png]]

====Correcting Case Numbers on Long and Short Form Crashes====

As of Version 16, if a mistake is made on the Agency Case Number and the crash is in Submitted status (meaning it has transmitted to FLHSMV), it may be fixed.

''You still have to complete an Update so that HSMV gets a corrected copy of the crash.   Steps are below.''

1. Create an Update using the steps in the [https://www.tracsflorida.org/wiki/index.php?title=How_To_Update_a_Crash_Form#Long_and_Short_Form_Crashes Long and Short Form Crash Section]. 2. Change the case number on the update and validate as usual. 3. Contact [mailto:support@tracsflorida.org TraCS Support] (hosted) or your System Administrator (non-hosted) to request that the case number on the original be changed to reflect the correct number.

When you contact TraCS or your System Administrator to request the change, we will check to confirm that an update exists.   If there is no update, we will not change the case number until one is completed.

Steps for System Administrators (non-hosted):

The button will work in both Mobile mode and Workstation mode.

1. Verify that the officer has completed and validated a crash update with the corrected case number. 2. Search for the crash, highlight the original long or short form in the forms manager, and press the Update Case Number button. 3. Enter the new case number in the box that comes up and press OK. 4. Check the case number on the update against the case number on the original to verify that they match.

NOTE: This button will only work on crash forms.   It will not work on any of the other forms.

[[File:CrashUpdateCaseNumber.png|center]]

===How to Update a Crash From a Previous Vendor===

If you need to update a crash from a previous vendor, you will have to keypunch the original crash into TraCS first.   Once the original crash is completed and flagged as Submitted, you may complete the Update.

You will need the following before starting the process:

1. A copy of the original crash report with the HSMV number.

2. For long form crashes - a saved image of the crash diagram (BMP, JPG, PNG, etc.)

3. Records Data Entry (RDE) level added to a user profile in TraCS.   This will allow you to type the HSMV number onto the form.   Contact TraCS for assistance.
:NOTE - This level cannot be given to officers who are on the road creating citations and crashes.   They will not be able to pull form numbers.   Keypunching will have to be done by someone other than a road unit.
:If you do not want to give someone with RDE permissions, TraCS will add the HSMV number for you. See Step 2 below.

Steps:

1. Create a new crash in TraCS.

2. Type the 8-digit HSMV number into the HSMV Crash Report # field.   If you do not have someone with Records Data Entry (RDE) level, TraCS will complete this step for you.

3. Fill out the rest of the crash according to the original crash report.   The information must match the original EXACTLY.   Do not add the updated information.
:You will be required to use the Location Tool to plot the location of the crash.

4. If the crash is a long form and your agency uses the Signal 4 Diagram tool, create the diagram and then skip to Step 6.

5. If the crash is a long form and your agency does not use the Signal 4 Diagram tool, create the diagram using the TraCS Diagram tool.
:Open the TraCS Diagram and press the image icon (to the left of Zoom Percent) in the top ribbon.
:Draw a box in the drawing area, browse for your saved diagram image, select it, and press Open
:The image will show in the drawing area.   Close out of the diagram.

6. If the crash is a long form, add the narrative.

7. Fill out the Reporting Officer section according to the information on the original crash.

8. Press Validate.   Validation warnings may be ignored.   If there are any validation errors, correct them and validate again.
:When you get the pop up message that the form has been successfully validated, press OK.

9. IMPORTANT - Press Edit to put the form back in Open status and close out of the crash.
:Do not revalidate.   You don't want a supervisor to see a validated crash and accept it.   If it's accepted it will transmit to the state and get rejected as a duplicate.

10. Contact TraCS support and request that the crash be flagged as Submitted.   We will flag it and then remove it from the outgoing transmission batch.
:If TraCS will be adding the HSMV number to the form, provide the 8-digit number from the original crash form.

11. Once TraCS has flagged the crash as Submitted, you may complete the Update as usual.

UTC How to Add a Bicycle

2026-03-13T13:59:44Z

Admin: Created page with "You do not need to add a vehicle when issuing a bicycle violation. However, if you do add one, fill out the vehicle section as follows: Use 1901 for the vehicle year. Leave the tag, tag expiration, and state blank. Use the bicycle make (like Schwinn) in the Make field and the bicycle color in the Color field. Choose Other for the Style and type in bicycle. Image:BicycleYear.png"

You do not need to add a vehicle when issuing a bicycle violation.

However, if you do add one, fill out the vehicle section as follows:

Use 1901 for the vehicle year.

Leave the tag, tag expiration, and state blank.

Use the bicycle make (like Schwinn) in the Make field and the bicycle color in the Color field.

Choose Other for the Style and type in bicycle.

[[Image:BicycleYear.png]]

How To Dismiss a Citation

2026-03-13T13:06:06Z

Admin:

====Overview====

As of TraCS Version 15.0.12, Uniform Traffic Citations (UTC) and Parking/Ordinance forms may be marked as Dismissed when an agency receives notification from the Clerk of Courts (COC) or State Attorney's Office (SAO) that they have dismissed a citation or have filed a nolle prosequi.

Agency Administrators and TraCS Team members have access to the Dismiss button.

The Dismissed status is a flag for agency use only.   Dismissed citations that were previously marked as Submitted will not transmit to the clerk a second time.   Dismissed citations that are in any other status will not process for transmission to the clerk at all.

====How to Dismiss====

Citations may be marked as Dismissed no matter what the status.

Once you receive notification from the COC or SAO of a dismissal or nolle prosequi, highlight the citation you wish to dismiss and press the Dismiss button on the eSubmit tab.

[[File:DismissedButtonNew.jpg]]

A warning will come up asking if you are sure you want to flag the form as dismissed.   Pressing Yes will change the status to Dismissed.

[[File:DismissedWarning.png]]

''Be very careful when using this button.''   If you pressed Yes by mistake, you may press the Dismissed button again and the citation will change to Open status.   However, the previous status may have been something other than Open.   You will need to research to find out what the status should be and update it accordingly.   Contact us if you need assistance.

[[File:DismissedRemoveFlag.png]]

How To Create an Advanced Search Email Notification

2026-03-12T20:34:53Z

Admin:

How To Create an Advanced Search Email Notification

2026-03-12T20:34:26Z

Admin:

You may set up an email notification for your [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search Advanced Search] that will go to recipients that you designate.

For example, you might want to send a daily notification to your supervisors that there are Validated citations that need to be approved.

The notification may be sent at hourly, daily, weekly, or monthly intervals.   You cannot designate a specific day, date, or time that the query will run.   Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

Steps

First, create your query and test it to make sure it returns the results that you want.

DO NOT include a date range prompt in your criteria.   If you do, the notification will not work.

Once the query has been set up and tested, you are ready to set up the notification.

On the Advanced Search query screen, press Notifications. On the screen that comes up, set your search interval. In the Expires field, select 30 Days, 60 Days, 90 Days, or Never.   The typical setting is Never.   If you choose a time from other than Never, your query will be deleted once that time frame has ended. Set the Server Settings to Default. Add your recipients in the TO, CCC, and/or BCC fields. Add a Subject.   This is what will appear in the Subject line of the email. Add verbiage to the Body section.   This will appear in the body of the email. Press OK.

[[File:AdvancedNotification.png]]

Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

The email that gets sent will come from TraCS, regardless of who created the notification.   The body will contain the verbiage that you added to the notification along with the total number of forms that meet the criteria and a list containing details on each form.   These results list and accompanying details are system generated and cannot be modified.

An example of what the email looks like is below.

[[File:AdvancedNotificationEmail.png]]

File:AdvancedNotificationEmail.png

2026-03-12T20:32:03Z

Admin:

How To Create an Advanced Search Email Notification

2026-03-12T20:29:53Z

Admin:

You may set up an email notification for your [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search Advanced Search] that will go to recipients that you designate.

For example, you might want to send a daily notification to your supervisors that there are Validated citations that need to be approved.

The notification may be sent at hourly, daily, weekly, or monthly intervals.   You cannot designate a specific day, date, or time that the query will run.   Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

Steps

First, create your query and test it to make sure it returns the results that you want.

DO NOT include a date range prompt in your criteria.   If you do, the notification will not work.

Once the query has been set up and tested, you are ready to set up the notification.

On the Advanced Search query screen, press Notifications. On the screen that comes up, set your search interval. In the Expires field, select 30 Days, 60 Days, 90 Days, or Never. Set the Server Settings to Default. Add your recipients in the TO, CCC, and/or BCC fields. Add a Subject.   This is what will appear in the Subject line of the email. Add verbiage to the Body section.   This will appear in the body of the email. Press OK.

[[File:AdvancedNotification.png]]

Once the notification is set up and saved, it will run at the next designated time interval.   For example, if you set the query to run every 3 days, it will start 72 hours after you save it.

The email that gets sent will come from TraCS, regardless of who created the notification.   The body will contain the verbiage that you added to the notification along with the total number of forms that meet the criteria and a list containing details on each form.   These results list and accompanying details are system generated and cannot be modified.

An example of what the email looks like is below.

[[File:AdvancedNotificationEmail.png]]

Signal 4 Diagram Tool

2026-03-11T21:03:39Z

Admin: /* Diagram Won't Save - Stuck on Please Wait Prompt */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types.   Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to the one that is the closest match to the configuration or shape of the motor vehicle involved in your crash.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 vlbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on "Please Wait" Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on the Please Wait progress bar, the Crash Diagram Interface prompt that places the diagram on the crash form has minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

Signal 4 Diagram Tool

2026-03-11T21:02:49Z

Admin: /* Diagram Won't Save - Stuck on Progress Bar */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types.   Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to the one that is the closest match to the configuration or shape of the motor vehicle involved in your crash.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 vlbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on Please Wait Prompt=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on the Please Wait progress bar, the Crash Diagram Interface prompt that places the diagram on the crash form has minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

Signal 4 Diagram Tool

2026-03-10T21:14:03Z

Admin: /* Wrong Vehicle Shape Showing on Diagram */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types.   Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to the one that is the closest match to the configuration or shape of the motor vehicle involved in your crash.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 vlbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on Please Wait, the Crash Diagram Interface prompt that places the diagram on the crash form has likely minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

Signal 4 Diagram Tool

2026-03-10T21:13:05Z

Admin: /* Wrong Vehicle Shape Showing on Diagram */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types.   Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to appropriate vehicle type.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 vlbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on Please Wait, the Crash Diagram Interface prompt that places the diagram on the crash form has likely minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

Signal 4 Diagram Tool

2026-03-10T21:12:33Z

Admin: /* Wrong Vehicle Shape Showing on Diagram */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types. Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to appropriate vehicle type.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 vlbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on Please Wait, the Crash Diagram Interface prompt that places the diagram on the crash form has likely minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

Signal 4 Diagram Tool

2026-03-10T21:08:06Z

Admin: /* Wrong Vehicle Shape Showing on Diagram */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should match the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types. Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to appropriate vehicle type.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 vlbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on Please Wait, the Crash Diagram Interface prompt that places the diagram on the crash form has likely minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]