TraCS Florida Wiki - User contributions [en]

UTC Speed Measurement Device List

2026-09-03T21:51:59Z

Admin:

As of TraCS Version 17, you may save up to five (5) speed measurement devices that will show as a pick list in the Speed Measurement Device field on the UTC form.

A tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

[[File:RadarEntry.png]]

UTC Speed Measurement Device List

2026-09-03T21:51:17Z

Admin:

As of TraCS Version 17, you may save up to five (5) speed measurement devices that will show as a pick list in the Speed Measurement Device field on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

UTC Speed Measurement Device List

2026-09-03T21:50:20Z

Admin: Admin moved page UTC How to Create a Speed Measurement Device List to UTC Speed Measurement Device List without leaving a redirect: shortened the title

As of TraCS Version 17, you may save up to five (5) speed measurement devices that will show as a pick list in the Speed Measurement Device field on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A YouTube tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

UTC Speed Measurement Device List

2026-09-03T21:48:15Z

Admin:

As of TraCS Version 17, you may save up to five (5) speed measurement devices that will show as a pick list in the Speed Measurement Device field on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A YouTube tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

UTC Speed Measurement Device List

2026-09-03T21:47:30Z

Admin:

As of TraCS Version 17, you may save up to five (5) speed measurement devices that will show as a pick list in the Speed Measurement Device field on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A YouTube tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

[[Image:Wiki_Under_Construction.jpg]]

UTC Speed Measurement Device List

2026-09-03T21:46:36Z

Admin:

As of TraCS Version 17, you may save up to five (5) speed measurement devices that will show as a pick list on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A YouTube tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

[[Image:Wiki_Under_Construction.jpg]]

UTC Speed Measurement Device List

2026-09-03T21:46:18Z

Admin:

As of TraCS Version 17, you may now save up to five (5) speed measurement devices that will show as a pick list on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A YouTube tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

[[Image:Wiki_Under_Construction.jpg]]

UTC Speed Measurement Device List

2026-09-03T21:46:04Z

Admin:

As of TraCS Version 17, you may now save up to five (5) speed measurement devices that will show as a pick list on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

A tutorial video is [https://www.youtube.com/watch?v=gNOxKBLWHxE here].

[[File:RadarEntry.png]]

[[Image:Wiki_Under_Construction.jpg]]

File:RadarEntry.png

2026-09-03T21:44:39Z

Admin:

UTC Speed Measurement Device List

2026-09-03T21:44:23Z

Admin:

As of TraCS Version 17, you may now save up to five (5) speed measurement devices that will show as a pick list on the UTC form.

This feature is only available on UTC 17.00/TCATS 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

[[File:RadarEntry.png]]

A tutorial video is [here https://www.youtube.com/watch?v=gNOxKBLWHxE].

[[Image:Wiki_Under_Construction.jpg]]

UTC Speed Measurement Device List

2026-09-03T21:42:26Z

Admin:

As of TraCS Version 17, you may now save up to five (5) speed measurement devices that will show as a pick list on the UTC form.

This feature is only available on UTC 17.00.   If your agency is on UTC 8.00, you do not have the ability to create a device list.

Open a UTC and go to the tools tab and look for the Radar Laser Entry button.   If you have the button, you are on UTC 17.00.

[[Image:Wiki_Under_Construction.jpg]]

UTC Speed Measurement Device List

2026-09-03T21:31:56Z

Admin: Created page with "As of TraCS Version 17, you may now save up to five (5) speed measurement devices that will show as a pick list on the UTC form. This feature is only available on UTC 17.00/TCATS version 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list. Image:Wiki_Under_Construction.jpg"

As of TraCS Version 17, you may now save up to five (5) speed measurement devices that will show as a pick list on the UTC form.

This feature is only available on UTC 17.00/TCATS version 6.1.   If your agency is on UTC 8.00/TCATS 6.0.1, you do not have the ability to create a device list.

[[Image:Wiki_Under_Construction.jpg]]

How To Create a Radar/Laser Log

2026-09-03T20:56:08Z

Admin:

====Overview====

The Radar/Laser Log form is used to document the information for your radar and laser devices along with the shifts when they were used.

You may create one Radar/Laser Log in TraCS per calendar month.

''If you have not already added your default signature to TraCS, do so before proceeding.''   Instructions are on [https://www.tracsflorida.org/wiki/index.php?title=How_To_Add_a_Default_Signature this page].

====Create a New Log====

To create a new Radar/Laser Log, go to the Tools tab and press the Create/Print/Update Radar Log button.

[[File:RadarButton1.png]]

You may also press the down caret symbol and click Create New Log.

[[File:RadarButton2.png]]

On the next screen, select the month for your log.

[[File:RadarMonth.png]]

On the next screen, select the year for your log.

[[File:RadarYear.png]]

Press OK on the next prompt.

[[File:RadarSearch.png]]

On the next screen, press Create.

[[File:RadarCreate.png]]

Fill out the agency name, officer name, and badge number.   The [https://www.tracsflorida.org/wiki/index.php?title=How_To_Add_a_Default_Signature default signature] you added will automatically populate in the Officer Signature field.

The first Radar Device group automatically opens when you create the form.   Fill out the Make, Model, Type, and other information for the device.

The first shift group will also automatically open.   To add additional shifts for this device, press Click to Add Shift.

To add additional radar and/or laser devices, press the Click to Add Radar Device or Click to Add Laser Device Buttons.   Each will automatically open the first shift group.

When finished, exit out of the form.   There is no need to validate or accept the log.   Those buttons will not work.   It will automatically flag as Submitted.

[[File:RadarLogExample2.png|center]]

====Update an Existing Log====

You may update an existing Radar/Laser log by doing one of the following:

Double click on it in the forms manager.

Press the down caret symbol on the Create/Print/Update Radar Log button and click Edit Old Radar Log. &nbsp: You will be prompted to choose the month and year for the log.

[[File:RadarButton2.png]]

Press Edit, make any updates, and then exit out.   There is no need to validate or accept the log.   Those buttons will not work.   It will automatically flag as Submitted.

====Print a Log====

You may print your Radar/Laser log by doing one of the following:

With the form closed, highlight it in the forms manager and press the Print button on the Home tab in the top ribbon.

With the form closed, right click and press Print near the top of the list.

[[File:RadarPrint.png]]

With the form open, press Print in the top ribbon.

[[File:RadarPrint2.png]]

Press the down caret symbol on the Create/Print/Update Radar Log button and click Print Radar Log.

You will be prompted to choose the month and year for the log you wish to print.

[[File:RadarButton2.png]]

File:RadarSearch.png

2026-09-03T20:46:22Z

Admin:

File:RadarCreate.png

2026-09-03T20:45:55Z

Admin:

TraCS Login Session Timeout

2026-09-03T16:41:48Z

Admin:

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms, including form numbers that were pulled, may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

=====Best Practices=====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

====Session Timeout - Version 16====

If your agency is self-hosted and on Version 16, when a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back in to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

=====Best Practices=====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

Web Portal Server Error

2026-09-03T15:22:32Z

Admin:

Administrators at our hosted agencies have access to the Web Portal in order to manage users.   See [https://www.tracsflorida.org/wiki/index.php?title=Training_Materials this page] for training materials.

If you get a Server Error when logging in or while searching for or making changes to your users, log out of the portal using the head and shoulders icon at the upper right.   If you still get the error after logging back in, you need to clear your browser cache.

Clearing Your Cache

First, log out of the Web Portal.

In Chrome, go to Settings - Privacy and Security - Clear Browsing Data.   Check the top four boxes, then select '''"All time"''' for the Time range and then press Clear Data.

In Edge, go to Settings - Privacy, search, and services - Clear Browsing Data.   Next to Clear Browsing Data Now, press Choose What to Clear.   Check the top four boxes, then select '''"All time"''' for the Time range and then press Clear Now.

The example below is from Chrome.   Edge will be similar.

''If you get the Server Error frequently, even after clearing your cache, be sure you are logging out of the portal when you are finished using it.   To log out, press the head and shoulders icon at the upper right and then click Sign Out.   Also, when clearing your cache, be sure you are selecting All Time for the time range.''

[[File:ClearBrowserCache.png]]

[[File:PortalSignOut.png]]

Analysis Reports

2026-09-03T15:20:21Z

Admin: /* Towed Vehicle Report */

===Overview===

There are over 50 pre-built analysis reports available within TraCS.

All TraCS users may access them by going to the Advanced tab and then choosing Analysis Reports.

You may use the blue Up/Down arrows to change the order of the reports to your liking.

[[File:AnalysisReport1.png]]

Highlight the report you wish to run and double click or press Run Report.   Some reports will require a date range and/or offer optional parameters, and others will not.

Reports may be printed or sent via email and they may be exported to PDF, Excel, or image file.   The Print, Export, and Email buttons are in the upper left corner of the report.

[[File:AnalysisReport4.png]]

===Available Analysis Reports===

=====Available Form Numbers=====

This report returns a count of the remaining form numbers for the agency.

Someone at the agency should run this report on a regular basis.   Do not rely on the [https://www.tracsflorida.org/wiki/index.php?title=Low_Number_Email_Notification Low Number Email] notification to tell you when form numbers are low.

=====Available Form Numbers - Detailed=====

This report returns a list of Available and/or Used form numbers.

The results include the form number, form type, form number, who pulled the number, status (Available or Used), and the date of that status.

Available means that the number has been loaded into TraCS and has not been pulled onto a form.   The Modify Date is the date the form number was added to TraCS.

Used means the number has been pulled onto a form.   The Modify Date is the date the number was pulled.

Examples of how this report may be used are as follows:

:You are looking for a crash, citation, warning, or other numbered form and you cannot locate it in TraCS.   The report will tell you who pulled the number and when.
:Your FDLE auditor is requesting a list of your Available citation numbers.
:Your FDLE auditor is requesting a list of your Used citation numbers.
:Your FDLE auditor has given you a list of specific UTC numbers to research and you cannot locate them in TraCS.

''Keep in mind that there are thousands of numbers that are loaded into the system.   The report you run may end up being hundreds or thousands of pages long, even if you are a small agency.   Think before you print!''

=====Bypass Location Tool Report=====

Agency administrators may run this report to see if anyone at the agency has the location tool requirement turned off.   This is rare.   Only the TraCS team may turn off the requirement for individuals and it is only done when they are unable to use the location tool on their local machine.

=====CFS Time Analysis Report=====

This report returns a list of Calls for Service (CFS) with the response time for each.

=====Crash by Location=====

This report returns a list of crashes within a date range along with the location that the crash occurred.

The results include the HSMV #, form date, form type, location, latitude, longitude, and the statute # and statute description of citations that were issued.

Forms must be in Submitted status.

=====Crashes and Citations on a Map=====

This report plots crashes and citations on a map within a date range.

The locations are plotted using the latitude and longitude that populates when the [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool geolocation tool] is used.   If the geolocation tool was not used, the incident will not show on the map.

The geolocation tool is required on all crash forms.   If you would like the requirement turned on for citations as well, contact us.

Forms must be in Submitted status.

=====Crash Injury Severity Report=====

This report returns a list of long and short form crashes within a date range with a specific FLHSMV Injury Severity type.

HSMV Injury Types are None, Possible, Non-Incapacitating, Incapacitating, Fatal (within 30 days), and Non-Traffic Fatality.

The results show crash date, form type, form status, and the names of involved parties with the injury type selected.

Forms must be in Submitted status.

=====Detailed eCitation Submission Report=====

This report returns a list of citations within a Submission Date range.

The results show the form number, officer name, statute, and charge description, and the submission date.

Citations in both Submitted and Mailed status are included.

If you want a count of how many Mailed and Submitted citations were processed within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCitation_Submissions eCitation Submissions Report].

=====Detailed eCrash Submission Report=====

This report returns a list of long and short form crashes and updates within a Submission Date range.

The results show the form number, case number, officer name, form type, and submission date.

Crashes must be in Submitted status.

If you want a count of how many crashes were submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCrash_Submissions eCrash Submissions Report].

=====DHSMV UTC Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

This report meets the requirements in FSS 316.614(9) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

''NOTE - Only violations under 316.614 are included in these results.   Violations under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.613.html FSS 316.613] are not included because FDLE does not require reporting of race and ethnicity for child restraint violations.   If you want a list of both 316.613 and 316.614 violations, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_Click_it_or_Ticket UTC Click It or Ticket] report.''

=====DHSMV UTC Texting and Driving Violations Report=====

This report returns a count of citations written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

This report meets the requirements in FSS 316.305(5) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

=====DHSMV Warning Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

Warnings must be in Accepted status.

The report comes up in a table.   If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DHSMV Warning Texting and Driving Violations Report=====

This report returns a count of warnings written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

Warnings must be in Accepted status.

The report comes up in a table.  If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DUI Race and Gender Summary=====

This report returns a count of race and gender on DUI citations for the current year and the previous three years.

NOTE - If the officer did not fill in the Gender and Race on the citation, it will not be included in the count on this report.

Citations must be in Accepted status.

=====eCitation Submissions=====

This report returns a count of Mailed and Submitted citations within a Submission Date Range.   The results are broken down by submission date.

If you want a list of Mailed and Submitted citations within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCitation_Submission_Report Detailed eCitation Submission] report.

=====eCrash Submissions=====

This report returns a count of long form, short form, and update crashes within a Submission Date Range.   The results are broken down by submission date.

If you want a list of crashes Submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCrash_Submission_Report Detailed eCrash Submission] report.

=====Failed Login Attempts=====

This report returns a list of failed login attempts within a date range.

The results include the User ID, Date, Time, Machine ID, and event description.

=====FDLE Active User Log=====

This report returns a list of both active and inactive users for the agency.

=====FDLE User Audit Log=====

This report returns a list of login activity for users within a date range, including failed login attempts.

=====FDOT Safety Grant - Crashes with Suspected Alcohol/Drug Use=====

This report returns a list of long and short form crashes where Suspected Alcohol Use and/or Suspected Drug Use for a driver or non-motorist is marked Yes.

Crashes must be in Submitted status.

=====FDOT Safety Grant - Motorcycle UTC=====

This report returns a list of UTC's within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Motorcycle Warning=====

This report returns a list of traffic warnings within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted status to appear on this report.

=====FDOT Safety Grant - Work Zone UTC=====

This report returns a list of UTC's within a date range where Workers? is marked Yes.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Work Zone Warning=====

This report returns a list of traffic warnings within a date range where the Workers? is marked Yes.

Citations must be in Accepted status to appear on this report.

=====FIBRS Location Report=====

This report returns a list of FIBRS reports along with the occurred location, latitude, and longitude.

Reports must be in Accepted status.

=====Moving Violations=====

This report returns a list of UTC's within a date range that contain a moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====My UTC Stats=====

This report returns a list of citations within a date range that were issued by the officer who is currently logged into TraCS.

The date range will look for forms based on the citation date that is entered on the form, not the date the form was created.   This is not always the same as the form date.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Non Moving Violations=====

This report returns a list of UTC's within a date range that contain a non-moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Number Audit All Forms=====

This report returns a list of form numbers that have been used within a date range.

The results include the form number, form type, current form status, date the number was pulled, and who pulled it.

=====Officer Summary Report=====

This report returns a count of the following forms written by officers within a date range:

UTC, Parking, DUI Citations, Crashes (Long/Short Form only), Crash Updates, FIBRS Incident, UAA/Arrest, Traffic Warnings, Boating, FIR, and Tow.

Crashes and Updates must be in Submitted status to appear on this report.   All other forms must be in Accepted status.

=====Pending Citation=====

This report returns a list of UTC's in Open, Rejected, Reviewed, or Validated status.

=====Pending Crash=====

This report returns a list of long and short form crashes and updates in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Pending Offense=====

This report returns a list of FIBRS/Incident reports in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Personnel List=====

This report returns a list of agency personnel.

The results include the employee ID, first & last Name, phone number, and hire date.

This report will only work if your agency uses the Personnel Tracking form.

=====Rejection Audit Crash=====

The report returns a list of crashes that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit Offense-Incident=====

The report returns a list of FIBRS Offense/Incident reports that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit UTC=====

The report returns a list of UTC's that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====RMS Uploads Report=====

This report returns a list of forms that were exported to the agency as XML, PDF, and/or TIFF file.

=====Seatbelt Tickets by Ethnicity=====

This report returns a list of citations written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the ethnicity and race of the violator.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====THI Crashes=====

This report returns a list of crashes where the injury severity for any involved party is marked as Fatal and the Completed field is marked as No.

=====Towed Vehicle Report=====

This report returns a list of towed vehicles with a date range.

The results include the agency case number, circumstances, vehicle year, make, model, and tag number, whether there is a hold on the vehicle, the hold reason, and whether the vehicle was released to the owner.

Tow forms must be in Accepted status to appear on this report.

''The report does not include information from crash forms.   It includes results for the Tow form only.   If your agency does not use the Tow form, you will not get results when running this report.''

=====Toxicology Pending Reminder Report=====

This report returns a list of crashes where Alcohol Test Result and/or Drug Test Result fields are marked as Pending.

=====UTC Aggressive Driving Report=====

This report returns a list of citations where the Aggressive? field is marked yes.

The results include statute, violation description, and the location of the violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Location=====

This report returns a list of citations along with the issuing officer's name, the statute, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Officer=====

This report returns a list of citations written by individual officers within a date range.

The results include the issuing officer's name, the statute number, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC Classification Analysis=====

This report returns a count of citations and warnings written by individual officers within a date range.

The UTC results are broken down into moving, non-moving, criminal, pedestrian, bicyclist violations.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.   Warnings must be in Accepted status to appear on this report.

=====UTC Click it or Ticket=====

This report returns a list of UTC's written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the issuing officer's name.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====UTC Required Court Appearance=====

This report returns a list of UTC infractions and criminal violations within a date range where a court appearance is required.

Citations in Open, Accepted, Reviewed, Rejected, Mailed, and Voided status will show on this report.

=====UTC FDLE Bias Based Policing=====

This report returns a list of citations along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====Voided DUI UTC=====

This report returns a list of DUI citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Voided UTCs=====

This report returns a list of citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Warning Ethnicity Race and Gender=====

This report returns a list of warnings along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Warnings must be in Accepted status to show on this report.

=====Warning Non-Moving Violations=====

This report returns a list of warnings within a date range that contain a non-moving violation.

Citations must be in Accepted status to appear on this report.

===Analysis Reports - ''Coming in a Future Release!''===

The following analysis reports are in development and are targeted for a future release:

Civil Citations & Warnings Expunged Records Report FDOT Safety Grant - DUI Crashes with Injury or Fatality FDOT Safety Grant - Unrestrained Crashes FIBRS Submission Results FLHSMV QPI Audit Pending Hit & Run Crashes Pending Offense Reports Pending UAA Reports Warnings Moving Violations Warnings by Officer Warning Classification Analysis

Analysis Reports

2026-09-03T15:19:34Z

Admin: /* Towed Vehicle Report */

===Overview===

There are over 50 pre-built analysis reports available within TraCS.

All TraCS users may access them by going to the Advanced tab and then choosing Analysis Reports.

You may use the blue Up/Down arrows to change the order of the reports to your liking.

[[File:AnalysisReport1.png]]

Highlight the report you wish to run and double click or press Run Report.   Some reports will require a date range and/or offer optional parameters, and others will not.

Reports may be printed or sent via email and they may be exported to PDF, Excel, or image file.   The Print, Export, and Email buttons are in the upper left corner of the report.

[[File:AnalysisReport4.png]]

===Available Analysis Reports===

=====Available Form Numbers=====

This report returns a count of the remaining form numbers for the agency.

Someone at the agency should run this report on a regular basis.   Do not rely on the [https://www.tracsflorida.org/wiki/index.php?title=Low_Number_Email_Notification Low Number Email] notification to tell you when form numbers are low.

=====Available Form Numbers - Detailed=====

This report returns a list of Available and/or Used form numbers.

The results include the form number, form type, form number, who pulled the number, status (Available or Used), and the date of that status.

Available means that the number has been loaded into TraCS and has not been pulled onto a form.   The Modify Date is the date the form number was added to TraCS.

Used means the number has been pulled onto a form.   The Modify Date is the date the number was pulled.

Examples of how this report may be used are as follows:

:You are looking for a crash, citation, warning, or other numbered form and you cannot locate it in TraCS.   The report will tell you who pulled the number and when.
:Your FDLE auditor is requesting a list of your Available citation numbers.
:Your FDLE auditor is requesting a list of your Used citation numbers.
:Your FDLE auditor has given you a list of specific UTC numbers to research and you cannot locate them in TraCS.

''Keep in mind that there are thousands of numbers that are loaded into the system.   The report you run may end up being hundreds or thousands of pages long, even if you are a small agency.   Think before you print!''

=====Bypass Location Tool Report=====

Agency administrators may run this report to see if anyone at the agency has the location tool requirement turned off.   This is rare.   Only the TraCS team may turn off the requirement for individuals and it is only done when they are unable to use the location tool on their local machine.

=====CFS Time Analysis Report=====

This report returns a list of Calls for Service (CFS) with the response time for each.

=====Crash by Location=====

This report returns a list of crashes within a date range along with the location that the crash occurred.

The results include the HSMV #, form date, form type, location, latitude, longitude, and the statute # and statute description of citations that were issued.

Forms must be in Submitted status.

=====Crashes and Citations on a Map=====

This report plots crashes and citations on a map within a date range.

The locations are plotted using the latitude and longitude that populates when the [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool geolocation tool] is used.   If the geolocation tool was not used, the incident will not show on the map.

The geolocation tool is required on all crash forms.   If you would like the requirement turned on for citations as well, contact us.

Forms must be in Submitted status.

=====Crash Injury Severity Report=====

This report returns a list of long and short form crashes within a date range with a specific FLHSMV Injury Severity type.

HSMV Injury Types are None, Possible, Non-Incapacitating, Incapacitating, Fatal (within 30 days), and Non-Traffic Fatality.

The results show crash date, form type, form status, and the names of involved parties with the injury type selected.

Forms must be in Submitted status.

=====Detailed eCitation Submission Report=====

This report returns a list of citations within a Submission Date range.

The results show the form number, officer name, statute, and charge description, and the submission date.

Citations in both Submitted and Mailed status are included.

If you want a count of how many Mailed and Submitted citations were processed within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCitation_Submissions eCitation Submissions Report].

=====Detailed eCrash Submission Report=====

This report returns a list of long and short form crashes and updates within a Submission Date range.

The results show the form number, case number, officer name, form type, and submission date.

Crashes must be in Submitted status.

If you want a count of how many crashes were submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCrash_Submissions eCrash Submissions Report].

=====DHSMV UTC Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

This report meets the requirements in FSS 316.614(9) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

''NOTE - Only violations under 316.614 are included in these results.   Violations under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.613.html FSS 316.613] are not included because FDLE does not require reporting of race and ethnicity for child restraint violations.   If you want a list of both 316.613 and 316.614 violations, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_Click_it_or_Ticket UTC Click It or Ticket] report.''

=====DHSMV UTC Texting and Driving Violations Report=====

This report returns a count of citations written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

This report meets the requirements in FSS 316.305(5) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

=====DHSMV Warning Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

Warnings must be in Accepted status.

The report comes up in a table.   If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DHSMV Warning Texting and Driving Violations Report=====

This report returns a count of warnings written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

Warnings must be in Accepted status.

The report comes up in a table.  If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DUI Race and Gender Summary=====

This report returns a count of race and gender on DUI citations for the current year and the previous three years.

NOTE - If the officer did not fill in the Gender and Race on the citation, it will not be included in the count on this report.

Citations must be in Accepted status.

=====eCitation Submissions=====

This report returns a count of Mailed and Submitted citations within a Submission Date Range.   The results are broken down by submission date.

If you want a list of Mailed and Submitted citations within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCitation_Submission_Report Detailed eCitation Submission] report.

=====eCrash Submissions=====

This report returns a count of long form, short form, and update crashes within a Submission Date Range.   The results are broken down by submission date.

If you want a list of crashes Submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCrash_Submission_Report Detailed eCrash Submission] report.

=====Failed Login Attempts=====

This report returns a list of failed login attempts within a date range.

The results include the User ID, Date, Time, Machine ID, and event description.

=====FDLE Active User Log=====

This report returns a list of both active and inactive users for the agency.

=====FDLE User Audit Log=====

This report returns a list of login activity for users within a date range, including failed login attempts.

=====FDOT Safety Grant - Crashes with Suspected Alcohol/Drug Use=====

This report returns a list of long and short form crashes where Suspected Alcohol Use and/or Suspected Drug Use for a driver or non-motorist is marked Yes.

Crashes must be in Submitted status.

=====FDOT Safety Grant - Motorcycle UTC=====

This report returns a list of UTC's within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Motorcycle Warning=====

This report returns a list of traffic warnings within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted status to appear on this report.

=====FDOT Safety Grant - Work Zone UTC=====

This report returns a list of UTC's within a date range where Workers? is marked Yes.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Work Zone Warning=====

This report returns a list of traffic warnings within a date range where the Workers? is marked Yes.

Citations must be in Accepted status to appear on this report.

=====FIBRS Location Report=====

This report returns a list of FIBRS reports along with the occurred location, latitude, and longitude.

Reports must be in Accepted status.

=====Moving Violations=====

This report returns a list of UTC's within a date range that contain a moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====My UTC Stats=====

This report returns a list of citations within a date range that were issued by the officer who is currently logged into TraCS.

The date range will look for forms based on the citation date that is entered on the form, not the date the form was created.   This is not always the same as the form date.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Non Moving Violations=====

This report returns a list of UTC's within a date range that contain a non-moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Number Audit All Forms=====

This report returns a list of form numbers that have been used within a date range.

The results include the form number, form type, current form status, date the number was pulled, and who pulled it.

=====Officer Summary Report=====

This report returns a count of the following forms written by officers within a date range:

UTC, Parking, DUI Citations, Crashes (Long/Short Form only), Crash Updates, FIBRS Incident, UAA/Arrest, Traffic Warnings, Boating, FIR, and Tow.

Crashes and Updates must be in Submitted status to appear on this report.   All other forms must be in Accepted status.

=====Pending Citation=====

This report returns a list of UTC's in Open, Rejected, Reviewed, or Validated status.

=====Pending Crash=====

This report returns a list of long and short form crashes and updates in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Pending Offense=====

This report returns a list of FIBRS/Incident reports in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Personnel List=====

This report returns a list of agency personnel.

The results include the employee ID, first & last Name, phone number, and hire date.

This report will only work if your agency uses the Personnel Tracking form.

=====Rejection Audit Crash=====

The report returns a list of crashes that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit Offense-Incident=====

The report returns a list of FIBRS Offense/Incident reports that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit UTC=====

The report returns a list of UTC's that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====RMS Uploads Report=====

This report returns a list of forms that were exported to the agency as XML, PDF, and/or TIFF file.

=====Seatbelt Tickets by Ethnicity=====

This report returns a list of citations written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the ethnicity and race of the violator.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====THI Crashes=====

This report returns a list of crashes where the injury severity for any involved party is marked as Fatal and the Completed field is marked as No.

=====Towed Vehicle Report=====

This report returns a list of towed vehicles with a date range.

The results include the agency case number, circumstances, vehicle year, make, model, and tag number, whether there is a hold on the vehicle, the hold reason, and whether the vehicle was released to the owner.

Tow forms must be in Accepted status to appear on this report.

''This report includes results for the Tow form only.   The report does not include information from crash forms.   If your agency does not use the Tow form, you will not get results when running this report.''

=====Toxicology Pending Reminder Report=====

This report returns a list of crashes where Alcohol Test Result and/or Drug Test Result fields are marked as Pending.

=====UTC Aggressive Driving Report=====

This report returns a list of citations where the Aggressive? field is marked yes.

The results include statute, violation description, and the location of the violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Location=====

This report returns a list of citations along with the issuing officer's name, the statute, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Officer=====

This report returns a list of citations written by individual officers within a date range.

The results include the issuing officer's name, the statute number, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC Classification Analysis=====

This report returns a count of citations and warnings written by individual officers within a date range.

The UTC results are broken down into moving, non-moving, criminal, pedestrian, bicyclist violations.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.   Warnings must be in Accepted status to appear on this report.

=====UTC Click it or Ticket=====

This report returns a list of UTC's written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the issuing officer's name.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====UTC Required Court Appearance=====

This report returns a list of UTC infractions and criminal violations within a date range where a court appearance is required.

Citations in Open, Accepted, Reviewed, Rejected, Mailed, and Voided status will show on this report.

=====UTC FDLE Bias Based Policing=====

This report returns a list of citations along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====Voided DUI UTC=====

This report returns a list of DUI citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Voided UTCs=====

This report returns a list of citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Warning Ethnicity Race and Gender=====

This report returns a list of warnings along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Warnings must be in Accepted status to show on this report.

=====Warning Non-Moving Violations=====

This report returns a list of warnings within a date range that contain a non-moving violation.

Citations must be in Accepted status to appear on this report.

===Analysis Reports - ''Coming in a Future Release!''===

The following analysis reports are in development and are targeted for a future release:

Civil Citations & Warnings Expunged Records Report FDOT Safety Grant - DUI Crashes with Injury or Fatality FDOT Safety Grant - Unrestrained Crashes FIBRS Submission Results FLHSMV QPI Audit Pending Hit & Run Crashes Pending Offense Reports Pending UAA Reports Warnings Moving Violations Warnings by Officer Warning Classification Analysis

Analysis Reports

2026-09-03T15:19:10Z

Admin: /* Towed Vehicle Report */

===Overview===

There are over 50 pre-built analysis reports available within TraCS.

All TraCS users may access them by going to the Advanced tab and then choosing Analysis Reports.

You may use the blue Up/Down arrows to change the order of the reports to your liking.

[[File:AnalysisReport1.png]]

Highlight the report you wish to run and double click or press Run Report.   Some reports will require a date range and/or offer optional parameters, and others will not.

Reports may be printed or sent via email and they may be exported to PDF, Excel, or image file.   The Print, Export, and Email buttons are in the upper left corner of the report.

[[File:AnalysisReport4.png]]

===Available Analysis Reports===

=====Available Form Numbers=====

This report returns a count of the remaining form numbers for the agency.

Someone at the agency should run this report on a regular basis.   Do not rely on the [https://www.tracsflorida.org/wiki/index.php?title=Low_Number_Email_Notification Low Number Email] notification to tell you when form numbers are low.

=====Available Form Numbers - Detailed=====

This report returns a list of Available and/or Used form numbers.

The results include the form number, form type, form number, who pulled the number, status (Available or Used), and the date of that status.

Available means that the number has been loaded into TraCS and has not been pulled onto a form.   The Modify Date is the date the form number was added to TraCS.

Used means the number has been pulled onto a form.   The Modify Date is the date the number was pulled.

Examples of how this report may be used are as follows:

:You are looking for a crash, citation, warning, or other numbered form and you cannot locate it in TraCS.   The report will tell you who pulled the number and when.
:Your FDLE auditor is requesting a list of your Available citation numbers.
:Your FDLE auditor is requesting a list of your Used citation numbers.
:Your FDLE auditor has given you a list of specific UTC numbers to research and you cannot locate them in TraCS.

''Keep in mind that there are thousands of numbers that are loaded into the system.   The report you run may end up being hundreds or thousands of pages long, even if you are a small agency.   Think before you print!''

=====Bypass Location Tool Report=====

Agency administrators may run this report to see if anyone at the agency has the location tool requirement turned off.   This is rare.   Only the TraCS team may turn off the requirement for individuals and it is only done when they are unable to use the location tool on their local machine.

=====CFS Time Analysis Report=====

This report returns a list of Calls for Service (CFS) with the response time for each.

=====Crash by Location=====

This report returns a list of crashes within a date range along with the location that the crash occurred.

The results include the HSMV #, form date, form type, location, latitude, longitude, and the statute # and statute description of citations that were issued.

Forms must be in Submitted status.

=====Crashes and Citations on a Map=====

This report plots crashes and citations on a map within a date range.

The locations are plotted using the latitude and longitude that populates when the [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool geolocation tool] is used.   If the geolocation tool was not used, the incident will not show on the map.

The geolocation tool is required on all crash forms.   If you would like the requirement turned on for citations as well, contact us.

Forms must be in Submitted status.

=====Crash Injury Severity Report=====

This report returns a list of long and short form crashes within a date range with a specific FLHSMV Injury Severity type.

HSMV Injury Types are None, Possible, Non-Incapacitating, Incapacitating, Fatal (within 30 days), and Non-Traffic Fatality.

The results show crash date, form type, form status, and the names of involved parties with the injury type selected.

Forms must be in Submitted status.

=====Detailed eCitation Submission Report=====

This report returns a list of citations within a Submission Date range.

The results show the form number, officer name, statute, and charge description, and the submission date.

Citations in both Submitted and Mailed status are included.

If you want a count of how many Mailed and Submitted citations were processed within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCitation_Submissions eCitation Submissions Report].

=====Detailed eCrash Submission Report=====

This report returns a list of long and short form crashes and updates within a Submission Date range.

The results show the form number, case number, officer name, form type, and submission date.

Crashes must be in Submitted status.

If you want a count of how many crashes were submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCrash_Submissions eCrash Submissions Report].

=====DHSMV UTC Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

This report meets the requirements in FSS 316.614(9) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

''NOTE - Only violations under 316.614 are included in these results.   Violations under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.613.html FSS 316.613] are not included because FDLE does not require reporting of race and ethnicity for child restraint violations.   If you want a list of both 316.613 and 316.614 violations, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_Click_it_or_Ticket UTC Click It or Ticket] report.''

=====DHSMV UTC Texting and Driving Violations Report=====

This report returns a count of citations written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

This report meets the requirements in FSS 316.305(5) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

=====DHSMV Warning Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

Warnings must be in Accepted status.

The report comes up in a table.   If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DHSMV Warning Texting and Driving Violations Report=====

This report returns a count of warnings written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

Warnings must be in Accepted status.

The report comes up in a table.  If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DUI Race and Gender Summary=====

This report returns a count of race and gender on DUI citations for the current year and the previous three years.

NOTE - If the officer did not fill in the Gender and Race on the citation, it will not be included in the count on this report.

Citations must be in Accepted status.

=====eCitation Submissions=====

This report returns a count of Mailed and Submitted citations within a Submission Date Range.   The results are broken down by submission date.

If you want a list of Mailed and Submitted citations within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCitation_Submission_Report Detailed eCitation Submission] report.

=====eCrash Submissions=====

This report returns a count of long form, short form, and update crashes within a Submission Date Range.   The results are broken down by submission date.

If you want a list of crashes Submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCrash_Submission_Report Detailed eCrash Submission] report.

=====Failed Login Attempts=====

This report returns a list of failed login attempts within a date range.

The results include the User ID, Date, Time, Machine ID, and event description.

=====FDLE Active User Log=====

This report returns a list of both active and inactive users for the agency.

=====FDLE User Audit Log=====

This report returns a list of login activity for users within a date range, including failed login attempts.

=====FDOT Safety Grant - Crashes with Suspected Alcohol/Drug Use=====

This report returns a list of long and short form crashes where Suspected Alcohol Use and/or Suspected Drug Use for a driver or non-motorist is marked Yes.

Crashes must be in Submitted status.

=====FDOT Safety Grant - Motorcycle UTC=====

This report returns a list of UTC's within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Motorcycle Warning=====

This report returns a list of traffic warnings within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted status to appear on this report.

=====FDOT Safety Grant - Work Zone UTC=====

This report returns a list of UTC's within a date range where Workers? is marked Yes.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Work Zone Warning=====

This report returns a list of traffic warnings within a date range where the Workers? is marked Yes.

Citations must be in Accepted status to appear on this report.

=====FIBRS Location Report=====

This report returns a list of FIBRS reports along with the occurred location, latitude, and longitude.

Reports must be in Accepted status.

=====Moving Violations=====

This report returns a list of UTC's within a date range that contain a moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====My UTC Stats=====

This report returns a list of citations within a date range that were issued by the officer who is currently logged into TraCS.

The date range will look for forms based on the citation date that is entered on the form, not the date the form was created.   This is not always the same as the form date.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Non Moving Violations=====

This report returns a list of UTC's within a date range that contain a non-moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Number Audit All Forms=====

This report returns a list of form numbers that have been used within a date range.

The results include the form number, form type, current form status, date the number was pulled, and who pulled it.

=====Officer Summary Report=====

This report returns a count of the following forms written by officers within a date range:

UTC, Parking, DUI Citations, Crashes (Long/Short Form only), Crash Updates, FIBRS Incident, UAA/Arrest, Traffic Warnings, Boating, FIR, and Tow.

Crashes and Updates must be in Submitted status to appear on this report.   All other forms must be in Accepted status.

=====Pending Citation=====

This report returns a list of UTC's in Open, Rejected, Reviewed, or Validated status.

=====Pending Crash=====

This report returns a list of long and short form crashes and updates in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Pending Offense=====

This report returns a list of FIBRS/Incident reports in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Personnel List=====

This report returns a list of agency personnel.

The results include the employee ID, first & last Name, phone number, and hire date.

This report will only work if your agency uses the Personnel Tracking form.

=====Rejection Audit Crash=====

The report returns a list of crashes that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit Offense-Incident=====

The report returns a list of FIBRS Offense/Incident reports that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit UTC=====

The report returns a list of UTC's that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====RMS Uploads Report=====

This report returns a list of forms that were exported to the agency as XML, PDF, and/or TIFF file.

=====Seatbelt Tickets by Ethnicity=====

This report returns a list of citations written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the ethnicity and race of the violator.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====THI Crashes=====

This report returns a list of crashes where the injury severity for any involved party is marked as Fatal and the Completed field is marked as No.

=====Towed Vehicle Report=====

This report returns a list of towed vehicles with a date range.

The results include the agency case number, circumstances, vehicle year, make, model, and tag number, whether there is a hold on the vehicle, the hold reason, and whether the vehicle was released to the owner.

Tow forms must be in Accepted status to appear on this report.

''This report includes results for the Tow form only. The report does not include information from crash forms. If your agency does not use the Tow form, you will not get results when running this report.''

=====Toxicology Pending Reminder Report=====

This report returns a list of crashes where Alcohol Test Result and/or Drug Test Result fields are marked as Pending.

=====UTC Aggressive Driving Report=====

This report returns a list of citations where the Aggressive? field is marked yes.

The results include statute, violation description, and the location of the violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Location=====

This report returns a list of citations along with the issuing officer's name, the statute, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Officer=====

This report returns a list of citations written by individual officers within a date range.

The results include the issuing officer's name, the statute number, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC Classification Analysis=====

This report returns a count of citations and warnings written by individual officers within a date range.

The UTC results are broken down into moving, non-moving, criminal, pedestrian, bicyclist violations.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.   Warnings must be in Accepted status to appear on this report.

=====UTC Click it or Ticket=====

This report returns a list of UTC's written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the issuing officer's name.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====UTC Required Court Appearance=====

This report returns a list of UTC infractions and criminal violations within a date range where a court appearance is required.

Citations in Open, Accepted, Reviewed, Rejected, Mailed, and Voided status will show on this report.

=====UTC FDLE Bias Based Policing=====

This report returns a list of citations along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====Voided DUI UTC=====

This report returns a list of DUI citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Voided UTCs=====

This report returns a list of citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Warning Ethnicity Race and Gender=====

This report returns a list of warnings along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Warnings must be in Accepted status to show on this report.

=====Warning Non-Moving Violations=====

This report returns a list of warnings within a date range that contain a non-moving violation.

Citations must be in Accepted status to appear on this report.

===Analysis Reports - ''Coming in a Future Release!''===

The following analysis reports are in development and are targeted for a future release:

Civil Citations & Warnings Expunged Records Report FDOT Safety Grant - DUI Crashes with Injury or Fatality FDOT Safety Grant - Unrestrained Crashes FIBRS Submission Results FLHSMV QPI Audit Pending Hit & Run Crashes Pending Offense Reports Pending UAA Reports Warnings Moving Violations Warnings by Officer Warning Classification Analysis

Analysis Reports

2026-09-03T15:16:01Z

Admin:

===Overview===

There are over 50 pre-built analysis reports available within TraCS.

All TraCS users may access them by going to the Advanced tab and then choosing Analysis Reports.

You may use the blue Up/Down arrows to change the order of the reports to your liking.

[[File:AnalysisReport1.png]]

Highlight the report you wish to run and double click or press Run Report.   Some reports will require a date range and/or offer optional parameters, and others will not.

Reports may be printed or sent via email and they may be exported to PDF, Excel, or image file.   The Print, Export, and Email buttons are in the upper left corner of the report.

[[File:AnalysisReport4.png]]

===Available Analysis Reports===

=====Available Form Numbers=====

This report returns a count of the remaining form numbers for the agency.

Someone at the agency should run this report on a regular basis.   Do not rely on the [https://www.tracsflorida.org/wiki/index.php?title=Low_Number_Email_Notification Low Number Email] notification to tell you when form numbers are low.

=====Available Form Numbers - Detailed=====

This report returns a list of Available and/or Used form numbers.

The results include the form number, form type, form number, who pulled the number, status (Available or Used), and the date of that status.

Available means that the number has been loaded into TraCS and has not been pulled onto a form.   The Modify Date is the date the form number was added to TraCS.

Used means the number has been pulled onto a form.   The Modify Date is the date the number was pulled.

Examples of how this report may be used are as follows:

:You are looking for a crash, citation, warning, or other numbered form and you cannot locate it in TraCS.   The report will tell you who pulled the number and when.
:Your FDLE auditor is requesting a list of your Available citation numbers.
:Your FDLE auditor is requesting a list of your Used citation numbers.
:Your FDLE auditor has given you a list of specific UTC numbers to research and you cannot locate them in TraCS.

''Keep in mind that there are thousands of numbers that are loaded into the system.   The report you run may end up being hundreds or thousands of pages long, even if you are a small agency.   Think before you print!''

=====Bypass Location Tool Report=====

Agency administrators may run this report to see if anyone at the agency has the location tool requirement turned off.   This is rare.   Only the TraCS team may turn off the requirement for individuals and it is only done when they are unable to use the location tool on their local machine.

=====CFS Time Analysis Report=====

This report returns a list of Calls for Service (CFS) with the response time for each.

=====Crash by Location=====

This report returns a list of crashes within a date range along with the location that the crash occurred.

The results include the HSMV #, form date, form type, location, latitude, longitude, and the statute # and statute description of citations that were issued.

Forms must be in Submitted status.

=====Crashes and Citations on a Map=====

This report plots crashes and citations on a map within a date range.

The locations are plotted using the latitude and longitude that populates when the [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool geolocation tool] is used.   If the geolocation tool was not used, the incident will not show on the map.

The geolocation tool is required on all crash forms.   If you would like the requirement turned on for citations as well, contact us.

Forms must be in Submitted status.

=====Crash Injury Severity Report=====

This report returns a list of long and short form crashes within a date range with a specific FLHSMV Injury Severity type.

HSMV Injury Types are None, Possible, Non-Incapacitating, Incapacitating, Fatal (within 30 days), and Non-Traffic Fatality.

The results show crash date, form type, form status, and the names of involved parties with the injury type selected.

Forms must be in Submitted status.

=====Detailed eCitation Submission Report=====

This report returns a list of citations within a Submission Date range.

The results show the form number, officer name, statute, and charge description, and the submission date.

Citations in both Submitted and Mailed status are included.

If you want a count of how many Mailed and Submitted citations were processed within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCitation_Submissions eCitation Submissions Report].

=====Detailed eCrash Submission Report=====

This report returns a list of long and short form crashes and updates within a Submission Date range.

The results show the form number, case number, officer name, form type, and submission date.

Crashes must be in Submitted status.

If you want a count of how many crashes were submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#eCrash_Submissions eCrash Submissions Report].

=====DHSMV UTC Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

This report meets the requirements in FSS 316.614(9) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

''NOTE - Only violations under 316.614 are included in these results.   Violations under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.613.html FSS 316.613] are not included because FDLE does not require reporting of race and ethnicity for child restraint violations.   If you want a list of both 316.613 and 316.614 violations, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_Click_it_or_Ticket UTC Click It or Ticket] report.''

=====DHSMV UTC Texting and Driving Violations Report=====

This report returns a count of citations written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

This report meets the requirements in FSS 316.305(5) for annual race and ethnicity reporting to FDLE and comes up in a table that matches the format for entry into DAVID.

Citations must be in Accepted or Submitted status.

If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#UTC_FDLE_Bias_Based_Policing UTC FDLE Bias Based Policing] report.

=====DHSMV Warning Safety Belt Violations Summary=====

This report returns a count of citations written for safety belt violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.614.html FSS 316.614].

Warnings must be in Accepted status.

The report comes up in a table.   If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DHSMV Warning Texting and Driving Violations Report=====

This report returns a count of warnings written for wireless communication device violations written under [http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0300-0399/0316/Sections/0316.305.html FSS 316.305].

Warnings must be in Accepted status.

The report comes up in a table.  If you want a list of violations by ethnicity, race, and gender, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Warning_Ethnicity_Race_and_Gender Warning Ethnicity Race and Gender] report.

=====DUI Race and Gender Summary=====

This report returns a count of race and gender on DUI citations for the current year and the previous three years.

NOTE - If the officer did not fill in the Gender and Race on the citation, it will not be included in the count on this report.

Citations must be in Accepted status.

=====eCitation Submissions=====

This report returns a count of Mailed and Submitted citations within a Submission Date Range.   The results are broken down by submission date.

If you want a list of Mailed and Submitted citations within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCitation_Submission_Report Detailed eCitation Submission] report.

=====eCrash Submissions=====

This report returns a count of long form, short form, and update crashes within a Submission Date Range.   The results are broken down by submission date.

If you want a list of crashes Submitted within a date range, use the [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Detailed_eCrash_Submission_Report Detailed eCrash Submission] report.

=====Failed Login Attempts=====

This report returns a list of failed login attempts within a date range.

The results include the User ID, Date, Time, Machine ID, and event description.

=====FDLE Active User Log=====

This report returns a list of both active and inactive users for the agency.

=====FDLE User Audit Log=====

This report returns a list of login activity for users within a date range, including failed login attempts.

=====FDOT Safety Grant - Crashes with Suspected Alcohol/Drug Use=====

This report returns a list of long and short form crashes where Suspected Alcohol Use and/or Suspected Drug Use for a driver or non-motorist is marked Yes.

Crashes must be in Submitted status.

=====FDOT Safety Grant - Motorcycle UTC=====

This report returns a list of UTC's within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Motorcycle Warning=====

This report returns a list of traffic warnings within a date range where the Vehicle Style is Motorcycle.

Citations must be in Accepted status to appear on this report.

=====FDOT Safety Grant - Work Zone UTC=====

This report returns a list of UTC's within a date range where Workers? is marked Yes.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====FDOT Safety Grant - Work Zone Warning=====

This report returns a list of traffic warnings within a date range where the Workers? is marked Yes.

Citations must be in Accepted status to appear on this report.

=====FIBRS Location Report=====

This report returns a list of FIBRS reports along with the occurred location, latitude, and longitude.

Reports must be in Accepted status.

=====Moving Violations=====

This report returns a list of UTC's within a date range that contain a moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====My UTC Stats=====

This report returns a list of citations within a date range that were issued by the officer who is currently logged into TraCS.

The date range will look for forms based on the citation date that is entered on the form, not the date the form was created.   This is not always the same as the form date.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Non Moving Violations=====

This report returns a list of UTC's within a date range that contain a non-moving violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====Number Audit All Forms=====

This report returns a list of form numbers that have been used within a date range.

The results include the form number, form type, current form status, date the number was pulled, and who pulled it.

=====Officer Summary Report=====

This report returns a count of the following forms written by officers within a date range:

UTC, Parking, DUI Citations, Crashes (Long/Short Form only), Crash Updates, FIBRS Incident, UAA/Arrest, Traffic Warnings, Boating, FIR, and Tow.

Crashes and Updates must be in Submitted status to appear on this report.   All other forms must be in Accepted status.

=====Pending Citation=====

This report returns a list of UTC's in Open, Rejected, Reviewed, or Validated status.

=====Pending Crash=====

This report returns a list of long and short form crashes and updates in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Pending Offense=====

This report returns a list of FIBRS/Incident reports in Accepted, Open, Rejected, Reviewed, or Validated status.

=====Personnel List=====

This report returns a list of agency personnel.

The results include the employee ID, first & last Name, phone number, and hire date.

This report will only work if your agency uses the Personnel Tracking form.

=====Rejection Audit Crash=====

The report returns a list of crashes that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit Offense-Incident=====

The report returns a list of FIBRS Offense/Incident reports that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====Rejection Audit UTC=====

The report returns a list of UTC's that were rejected along with the current status of the form.

The results include the case number, officer name, the rejection reason, rejection date, and rejecting supervisor.

=====RMS Uploads Report=====

This report returns a list of forms that were exported to the agency as XML, PDF, and/or TIFF file.

=====Seatbelt Tickets by Ethnicity=====

This report returns a list of citations written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the ethnicity and race of the violator.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====THI Crashes=====

This report returns a list of crashes where the injury severity for any involved party is marked as Fatal and the Completed field is marked as No.

=====Towed Vehicle Report=====

This report returns a list of towed vehicles with a date range.   ''You must use the Tow form in order to get results for this search.''

The results include the agency case number, circumstances, vehicle year, make, model, and tag number, whether there is a hold on the vehicle, the hold reason, and whether the vehicle was released to the owner.

Tow forms must be in Accepted status to appear on this report.

=====Toxicology Pending Reminder Report=====

This report returns a list of crashes where Alcohol Test Result and/or Drug Test Result fields are marked as Pending.

=====UTC Aggressive Driving Report=====

This report returns a list of citations where the Aggressive? field is marked yes.

The results include statute, violation description, and the location of the violation.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Location=====

This report returns a list of citations along with the issuing officer's name, the statute, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC by Officer=====

This report returns a list of citations written by individual officers within a date range.

The results include the issuing officer's name, the statute number, and the charge description.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.

=====UTC Classification Analysis=====

This report returns a count of citations and warnings written by individual officers within a date range.

The UTC results are broken down into moving, non-moving, criminal, pedestrian, bicyclist violations.

Citations must be in Accepted, Mailed, or Submitted status to appear on this report.   Warnings must be in Accepted status to appear on this report.

=====UTC Click it or Ticket=====

This report returns a list of UTC's written for violations of FSS 316.613 (child restraint) and 316.614 (seatbelt) along with the issuing officer's name.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====UTC Required Court Appearance=====

This report returns a list of UTC infractions and criminal violations within a date range where a court appearance is required.

Citations in Open, Accepted, Reviewed, Rejected, Mailed, and Voided status will show on this report.

=====UTC FDLE Bias Based Policing=====

This report returns a list of citations along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Citations must be in Accepted, Mailed, or Submitted status in to appear on this report.

=====Voided DUI UTC=====

This report returns a list of DUI citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Voided UTCs=====

This report returns a list of citations that have been voided along with the issuing officer and the reason for the void.

This report is used for reporting voids to FLHSMV.   Therefore, only citations with HSMV numbers are included on this report.

=====Warning Ethnicity Race and Gender=====

This report returns a list of warnings along with the ethnicity, race, and gender of the violator and may be used for accreditation requirements.

The results include the issuing officer's name and FSS for the violation that was written.

Warnings must be in Accepted status to show on this report.

=====Warning Non-Moving Violations=====

This report returns a list of warnings within a date range that contain a non-moving violation.

Citations must be in Accepted status to appear on this report.

===Analysis Reports - ''Coming in a Future Release!''===

The following analysis reports are in development and are targeted for a future release:

Civil Citations & Warnings Expunged Records Report FDOT Safety Grant - DUI Crashes with Injury or Fatality FDOT Safety Grant - Unrestrained Crashes FIBRS Submission Results FLHSMV QPI Audit Pending Hit & Run Crashes Pending Offense Reports Pending UAA Reports Warnings Moving Violations Warnings by Officer Warning Classification Analysis

Signal 4 Diagram Tool

2026-09-01T15:42:41Z

Admin:

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types.   Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to the one that is the closest match to the configuration or shape of the motor vehicle involved in your crash.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 lbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on "Please Wait" Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on the Please Wait progress bar, the Crash Diagram Interface prompt that places the diagram on the crash form has minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

Signal 4 Diagram Tool

2026-09-01T15:38:49Z

Admin: /* Wrong Vehicle Shape Showing on Diagram */

====Overview====

The Signal 4 Diagram tool is available for use on the crash form at no cost to agencies.

All new TraCS agencies will be set up with the Signal 4 Diagram automatically.

All existing TraCS agencies who are not using Easy Street Draw (ESD), Visio, Quick Scene, or Scene PD already have the Signal 4 Diagram tool.

If you use ESD, Visio, Quick Scene, or Scene PD, we do offer the option of having both the standard Diagram module and the Signal 4 module available to users.   Contact TraCS Support for further information.

Any feedback regarding the tool should be directed to Signal 4 Support at [mailto:S4-support@ufl.edu S4-support@ufl.edu] or 352-294-1496.

====Signal 4 Diagram Training Videos====

https://www.youtube.com/watch?v=ZiggQKEmmMA&t=21s - 16 minutes

https://www.youtube.com/watch?v=aZnHA2-63hQ - 24 minutes

====Network Configuration====

Per the Signal 4 team, the following domains must be whitelisted in order to allow their applications to work properly.

http://s4.geoplan.ufl.edu/ http://signal4lab.com/ http://signal4analytics.com/

====Client Machine Configuration====

See [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool this page] for client machine configuration.

====Troubleshooting====

=====Hanging on Initializing Screen=====

After pressing the Diagram Tool button, if the tool hangs on "Initializing diagram" and the diagram does not launch, you have poor network connectivity.

Try moving to another location.   If the issue persists, contact your IT department.

[[File:DiagramInitializing.png]]

=====Wrong Vehicle Shape Showing on Diagram=====

The diagram tool looks at the Vehicle Body Type field near the bottom of the Vehicle module when placing the vehicle icon on the crash diagram.

[[File:DiagramVehType.png]]

Per page 21 of the [https://www.flhsmv.gov/pdf/courts/crash/crashmanualcomplete.pdf HSMV Crash Manual], the Vehicle Body Type space "is used to identify the general configuration or shape of the motor vehicle distinguished by characteristics such as number of doors, rows of seats, windows, or roof line."

This means that the Vehicle Body Type that you select should be the closest match to the configuration or shape of the motor vehicle involved in your crash.

If the incorrect vehicle shape is showing on your diagram, for instance a semi-truck (Medium/Heavy Truck) instead of a box truck (Other Light Trucks), close out of the diagram, go to the vehicle in question, and select Other Light Trucks.   Relaunch the diagram and the updated vehicle icon will be there.

Do not use Other Explain in Narrative unless you are absolutely sure your vehicle doesn't match one of the listed types.   Other Explain in Narrative will place a low-speed vehicle shape on your diagram.   If this happens, close out of the diagram, go to the vehicle in question, and change it to the one that is the closest match to the configuration or shape of the motor vehicle involved in your crash.

HSMV Vehicle Types

Passenger Car Passenger Van Pickup Motor Home Bus Motorcycle Moped All Terrain Vehicle (ATV) Low Speed Vehicle 
Sport Utility Vehicle Cargo Van (10,000 lbs (4,536 kg) or less) Motor Coach Other Light Trucks (10,000 lbs (4,536 kg) or less) Medium/Heavy Trucks (more than 10,000 lbs (4,536 kg)) Farm Labor Vehicle Other, Explain in Narrative

=====Diagram Won't Save - Stuck on "Please Wait" Progress Bar=====

After saving your diagram and exiting out of the diagram tool, if TraCS is hanging on the Please Wait progress bar, the Crash Diagram Interface prompt that places the diagram on the crash form has minimized to your task bar.

Float your mouse over the TraCS icon in your task bar and you will see the prompt there.   Click on it to maximize and press OK and the diagram will save to your crash.

[[File:DiagramPrompt2.png]]

=====Diagram Saves - Map Doesn't Show=====

If your diagram shows the point of impact, vehicles, and other items but the map is grayed out and not showing, check to make sure you are using either Chrome or Edge for your browser.   Firefox will produce a map like the one shown below.

[[File:FirefoxDiagram.png]]

Exit out of the crash and change your default browser from Firefox to Chrome or Edge.

Open the crash, launch the diagram, and resave and the map will appear as it should.

[[File:FirefoxDiagram2.png]]

TraCS Login Session Timeout

2026-09-01T14:37:34Z

Admin:

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

=====Best Practices=====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

====Session Timeout - Version 16====

If your agency is self-hosted and on Version 16, when a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back in to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

=====Best Practices=====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

TraCS Login Session Timeout

2026-08-28T17:21:17Z

Admin: /* Session Timeout - Version 16 */

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

====Session Timeout - Version 16====

If your agency is self-hosted and on Version 16, when a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back in to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

====Best Practices====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

TraCS Login Session Timeout

2026-08-28T17:20:21Z

Admin: /* Session Timeout - Version 16 */

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

====Session Timeout - Version 16====

If your agency is self-hosted and on Version 16, when a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

====Best Practices====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

TraCS Login Session Timeout

2026-08-28T17:19:45Z

Admin: /* Session Timeout - Version 16 */

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

====Session Timeout - Version 16====

If your agency is self-hosted and on Version 16, if a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

====Best Practices====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

TraCS Login Session Timeout

2026-08-28T17:18:45Z

Admin:

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

====Session Timeout - Version 16====

If your agency is self-hosted and on Version 16, if a user is still logged in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

====Best Practices====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

TraCS Login Session Timeout

2026-08-28T17:17:38Z

Admin:

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

====Session Timeout - Version 16====

If your agency is on Version 16 and a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

====Best Practices====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

TraCS Login Session Timeout

2026-08-28T17:17:15Z

Admin:

__TOC__

====Overview====

As of TraCS Version 16, Baseline 20.0.55, TraCS login sessions will expire after 12 hours, regardless of activity.

This is per CJIS policy.   Questions regarding the CJIS policy should be directed to your agency LASO or your FDLE auditor.

====Session Timeout - Version 17====

All hosted agencies and some non-hosted agencies are on Version 17.

If you are on Version 17 and a user is still signed in after 12 hours, TraCS will close and the user will be logged off.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.

[[File:TimeoutExpiration5.jpg]]

[[File:TimeoutExpiration6.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration4.jpg]]

====Best Practices====

Do not leave TraCS open for an extended period of time.

If you won't be using the system for a time (meal break, dispatched to a call, end of shift, etc.), exit out of forms that you are working on, and log out by pressing the X at the upper right corner or by pressing the Exit button on the File tab at the upper left.   If you are prompted to upload forms, answer Yes.

====Session Timeout - Version 16====

If your agency is on Version 16 and a user is still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.

Any forms they are working on will not sync with the server and progress on active forms may be lost.

Any new defaults set up during that session will not save to the user profile, such as name and agency info on forms, zoom level, night mode, and favorite searches.

Users must exit out of TraCS and log back to restore connectivity and then attachments, searches, and pulling numbers will work again.   Any forms that are pending upload will sync with the server.

''If a user cannot pull numbers, open attachments, or perform searches, the first step in resolving the issue is to log out and back in to restore connectivity.''

Users will get a prompt to sign out at 11 hours and 30 minutes and again at 11 hours and 45 minutes.   Example below.

[[File:TimeoutExpiration3.jpg]]

After 12 hours, the following prompt will appear:

[[File:TimeoutExpiration.jpg]]

If a user is still signed in after 12 hours, the TraCS application will still be open and the green bars at the upper right will indicate that they are online.   However, ''they are no longer connected to the database.''

They will get no results when searching and will get a prompt like the one below when attempting to pull form numbers on crashes, citations, and warnings.

[[File:TimoutExpiration2.jpg]]

My Defaults Are Not Saving

2026-08-28T17:14:39Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

'''If any of these settings are not saving for you, check the following:'''

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you may lose any new defaults that you have created.   If you are logged in to more than one machine at the same time, defaults will save on the last machine where you log out.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically logged out, and any new defaults that you have set up will not save.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-08-28T17:13:22Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

'''If any of these settings are not saving for you, check the following:'''

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   If you are logged in to more than one machine at the same time, defaults will save on the last machine where you log out.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically logged out, and any new defaults that you have set up will not save.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-08-28T17:12:07Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

'''If any of these settings are not saving for you, check the following:'''

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   If you are logged in to more than one machine at the same time, defaults will save on the last machine where you log out.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically logged out, and any new defaults that you have set up will not save.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-08-28T17:11:22Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

'''If any of these settings are not saving for you, check the following:'''

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   If you are logged in to more than one machine at the same time, defaults will save on the last machine where you log out.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically disconnected and any new defaults that you have set up will not save.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-08-28T17:10:56Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

'''If any of these settings are not saving for you, check the following:'''

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   If you are logged in to more than one machine at the same time, defaults will save on the last machine where you log out.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically disconnected and any new defaults that you have set up will not save when you exit TraCS.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

My Defaults Are Not Saving

2026-08-28T13:13:00Z

Admin:

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

:Advanced Searches AdHoc Queries Column settings (layout, width, show/hide) Day/Night Mode Favorite searches Favorite statutes Favorite citation locations Navigation Bar settings Officer signature Print settings Quick Add order Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

'''If any of these settings are not saving for you, check the following:'''

:Make sure you are logging out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

:If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created.   Defaults will save on the last machine where you log out.   If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.

:If you are [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Login_Session_Timeout logged in for more than 12 hours], you are automatically disconnected and any new defaults that you have set up will not save when you exit TraCS.

If you are logging out properly within 12 hours of logging in and your default settings are not saving, contact your agency TraCS administrator or TraCS Support.

Administrators -

If defaults are not saving for a user, and you have rules out the issues listed above, check is the Enterprise Defaults ID field on the user profile.   The word Generic should be there.   If it isn't, type it in and the press Apply.   Have the user log out and back in and their defaults will now save.

IMPORTANT - DO NOT MAKE ANY CHANGES TO THE USER DEFAULTS ID FIELD ON A USER'S PROFILE - EVER!   This field automatically fills in when the User account is created.   It should never be changed, even if the person's User ID, name, or email has changed.   The User Defaults ID will always stay the same.   If you remove the User Defaults ID or change it, you will wipe out all of the saved defaults for that user.

[[File:ConfigGeneric.png]]

How To Clear a User's OTP Setting

2026-08-27T14:26:22Z

Admin:

If a user who has set up TraCS Multi Factor Authentication (MFA) loses or changes their device, their TraCS OTP setting will need to be cleared before they can set it up on the new one.

As of TraCS Version 17, agency administrators may clear a user's OTP setting via the [https://www.tracsflorida.org/wiki/index.php?title=Configuration_Manager Configuration Manager].   Once the setting is cleared, the QR code prompt will appear the next time they log in.

 Administrator Steps

Log into the Configuration Manager, search for the user who needs to be reset, and highlight them.

On the user profile, press the Manage OTP button and the OTP Management Window will appear.

[[File:OTPReset3.jpg]] [[File:OTPReset7.jpg]]

If the user has set up MFA on their device, you will see text under OTP Secrets.

Highlight the text and press Remove Secret, then answer Yes when asked if you want to save changes.

[[File:OTPReset1.jpg]] [[File:OTPReset2.jpg]]

If there is no entry under OTP Secrets, that means the user has not set up MFA on their device, and there is nothing for you to clear out.
[[File:OTPReset6.jpg]]

If the Manage OTP button is disabled, change the Use OTP Authentication field from False to True, press Apply and refresh your search, and the button will be enabled.

[[File:OTPReset4.jpg]]

Street List - Additions and Updates

2026-08-26T16:24:31Z

Admin:

Street Lists

The street lists in the Occurred On Street, Road, or Highway field on TraCS forms are provided by the Florida Department of Transportation (FDOT).   They update the list periodically.

''TraCS will only update the records in our system when we receive an official updated list from FDOT.''

Per the FDOT Geographic Mapping Project Manager, they distribute the data but they do not make changes to it, and any requests for additions or changes should be made to HERE Technologies.

You may sign up for a free HERE account at https://mapcreator.here.com/ to request changes.

Map Issues

To report issues with plotting locations on the Signal 4 Geolocation map, including "Accept Point Only" prompts, contact [https://www.tracsflorida.org/wiki/index.php?title=Signal_4_Location_Tool#Signal_4_Support Signal 4 Support] an include a screenshot of the location.   ''Signal 4 does not handle street name additions, updates, or corrections on the map itself.''

Street additions, updates, or errors on the map may be reported to Google via the [https://www.google.com/maps/@27.9612189,-82.7650371,16z/data=!10m1!1e1!12b1?source=apiv3&rapsrc=apiv3 Report a Map Error link] at the bottom right of the map.

[[File:AcceptPointOnly.png]]

[[File:GoogleMapReportError.png]]

How To Download and Install TraCS

2026-08-25T21:22:02Z

Admin: /* Downloading the Installer */

====Overview====

Instructions for downloading and installing TraCS are below.

TraCS may only be installed on agency owned devices.   Installing on a personal device is forbidden.   A copy of the license agreement is [https://www.tracsflorida.org/downloads/TraCSFLLicenseAgreement.pdf here]

DO NOT install from a network shared drive, external hard drive, or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

All hosted agencies are on Version 17.   '' You must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.''

Non-hosted agencies are either on 15.0.18, 16.0.X, or 17.0.X.   If you are on V15, you should continue to use the 15.0.18 installer.   '' If you are on V16 or higher, you must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.

====Downloading the Installer====

Log into the [https://www.tracsflorida.org/HelpDesk TraCS Help Desk] to download the installer.   If you have an account, your User ID is your email address.   Use the forgot password link if needed.   Contact TraCS Support to request an account.

Your agency name and serial number are at the top of the page.   This serial number will be used for all client machines at the agency; it does not change.

Press the Download Installer button to see the list of installers.

'''''The current version for hosted agencies is 17.0.1.   Do not use a higher version if you see one listed.   It is for beta agencies only and it will not work if you install it.'''''

'''''The current version for non-hosted agencies will be 15.0.18, 16.0.X or 17.0.X.   Contact us if you are unsure of which installer to use.'''''

[[File:InstallerPage.png]]

Click on the version that you want to download.   The file will download to the default location on the machine.   For client machines, this is normally the Downloads folder.

[[File:InstallerPage2.png]]

====Uninstalling TraCS====

''If you are doing a fresh installation of TraCS on a machine that already has TraCS installed, you must completely uninstall TraCS first.''

Do not uninstall TraCS from the Start menu.   Do it from Add/Remove Programs in the Control Panel so you can be sure that both TraCS Florida and the TraCS baseline are uninstalled.

Uninstall TraCS Florida first, and the baseline should uninstall along with it.   If it doesn't, uninstall the baseline separately.   When you uninstall the baseline, you will get a prompt with 4 choices; press No to All.

[[File:UninstallTraCS.png]]

====Installing TraCS====

Install from the local machine.   DO NOT install from a network shared drive or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

Log into the client machine as Windows administrator.

If you are reinstalling TraCS on the machine, uninstall the previous version first.

Launch the installer.   If you get a popup "Windows protected your PC" popup, press More Info.   On the next popup, press Run Anyway.

[[File:MoreInfoRunAnyway.png]]

You will see the TraCS Florida Set Up Wizard.   Press Next.   You will be prompted to accept the [https://www.tracsflorida.org/downloads/FDLE/TraCSFLLicenseAgreement.pdf TraCS Florida License Agreement]

Enter your agency serial number when prompted and follow the wizard to complete installation.

When the installation is complete, TraCS will launch and connect to the update server.   Answer Yes to the prompt asking if you want to install updates.   Once updates run, installation is complete.

[[File:Updates3.png]]

If you experience issues or errors during the installation or when running updates, your anti-virus, firewall, and/or VPN may be blocking TraCS.   See the [https://www.tracsflorida.org/wiki/index.php?title=Network_Configurations_and_Exceptions Network Configuration] page for exceptions that must be added.   Also check to make sure the client machine meets the [https://www.tracsflorida.org/wiki/index.php?title=System_Requirements System Requirements].

====Silent & Group Policy Installation====

TraCS supports silent (MSI) and group policy (GPO) installation. The PIDKEY is the agency serial number.

MSI from the Command Prompt (example) -

[[File:RunMSIThroughCommandPrompt.png]]

If using MSI or GPO, you cannot do it on a machine where TraCS is already installed. Uninstall the previous version first.

If the client shows Debug Mode on the launch screen, this indicates that someone installed on top of an existing installation.
''(NOTE: Shortcut To turn on/off debug mode: CTRL+SHFT-D)''

[[File:InstallingMSIwOutCheckingInstall.jpg]]

How To Download and Install TraCS

2026-08-25T21:19:50Z

Admin:

====Overview====

Instructions for downloading and installing TraCS are below.

TraCS may only be installed on agency owned devices.   Installing on a personal device is forbidden.   A copy of the license agreement is [https://www.tracsflorida.org/downloads/TraCSFLLicenseAgreement.pdf here]

DO NOT install from a network shared drive, external hard drive, or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

All hosted agencies are on Version 17.   '' You must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.''

Non-hosted agencies are either on 15.0.18, 16.0.X, or 17.0.X.   If you are on V15, you should continue to use the 15.0.18 installer.   '' If you are on V16 or higher, you must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.

====Downloading the Installer====

Log into the [https://www.tracsflorida.org/HelpDesk TraCS Help Desk] to download the installer.   If you have an account, your User ID is your email address.   Use the forgot password link if needed.   Contact TraCS Support to request an account.

Your agency name and serial number are at the top of the page.   This serial number will be used for all client machines at the agency; it does not change.

Press the Download Installer button to see the list of installers.

'''''The current version for hosted agencies is 16.0.8.   Do not use a higher version if you see one listed.   It is for beta agencies only and it will not work if you install it.'''''

'''''The current version for non-hosted agencies that have been upgraded will be 16.0.4, 16.0.7, or 16.0.8.   If you have not been upgraded, you are on 15.0.18.   Contact us if you are unsure of which installer to use.'''''

[[File:InstallerPage.png]]

Click on the version that you want to download.   The file will download to the default location on the machine.   For client machines, this is normally the Downloads folder.

[[File:InstallerPage2.png]]

====Uninstalling TraCS====

''If you are doing a fresh installation of TraCS on a machine that already has TraCS installed, you must completely uninstall TraCS first.''

Do not uninstall TraCS from the Start menu.   Do it from Add/Remove Programs in the Control Panel so you can be sure that both TraCS Florida and the TraCS baseline are uninstalled.

Uninstall TraCS Florida first, and the baseline should uninstall along with it.   If it doesn't, uninstall the baseline separately.   When you uninstall the baseline, you will get a prompt with 4 choices; press No to All.

[[File:UninstallTraCS.png]]

====Installing TraCS====

Install from the local machine.   DO NOT install from a network shared drive or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

Log into the client machine as Windows administrator.

If you are reinstalling TraCS on the machine, uninstall the previous version first.

Launch the installer.   If you get a popup "Windows protected your PC" popup, press More Info.   On the next popup, press Run Anyway.

[[File:MoreInfoRunAnyway.png]]

You will see the TraCS Florida Set Up Wizard.   Press Next.   You will be prompted to accept the [https://www.tracsflorida.org/downloads/FDLE/TraCSFLLicenseAgreement.pdf TraCS Florida License Agreement]

Enter your agency serial number when prompted and follow the wizard to complete installation.

When the installation is complete, TraCS will launch and connect to the update server.   Answer Yes to the prompt asking if you want to install updates.   Once updates run, installation is complete.

[[File:Updates3.png]]

If you experience issues or errors during the installation or when running updates, your anti-virus, firewall, and/or VPN may be blocking TraCS.   See the [https://www.tracsflorida.org/wiki/index.php?title=Network_Configurations_and_Exceptions Network Configuration] page for exceptions that must be added.   Also check to make sure the client machine meets the [https://www.tracsflorida.org/wiki/index.php?title=System_Requirements System Requirements].

====Silent & Group Policy Installation====

TraCS supports silent (MSI) and group policy (GPO) installation. The PIDKEY is the agency serial number.

MSI from the Command Prompt (example) -

[[File:RunMSIThroughCommandPrompt.png]]

If using MSI or GPO, you cannot do it on a machine where TraCS is already installed. Uninstall the previous version first.

If the client shows Debug Mode on the launch screen, this indicates that someone installed on top of an existing installation.
''(NOTE: Shortcut To turn on/off debug mode: CTRL+SHFT-D)''

[[File:InstallingMSIwOutCheckingInstall.jpg]]

How To Download and Install TraCS

2026-08-25T21:18:50Z

Admin:

====Overview====

Instructions for downloading and installing TraCS are below.

TraCS may only be installed on agency owned devices.   Installing on a personal device is forbidden.   A copy of the license agreement is [https://www.tracsflorida.org/downloads/TraCSFLLicenseAgreement.pdf here]

DO NOT install from a network shared drive, external hard drive, or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

All hosted agencies are on Version 17.   '' You must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.''

Non-hosted agencies are either on 15.0.18, 16.0.XX, or 17.0.X.   If you are on V15, you should continue to use the 15.0.18 installer.   '' If you are on V16 or higher, you must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.

====Downloading the Installer====

Log into the [https://www.tracsflorida.org/HelpDesk TraCS Help Desk] to download the installer.   If you have an account, your User ID is your email address.   Use the forgot password link if needed.   Contact TraCS Support to request an account.

Your agency name and serial number are at the top of the page.   This serial number will be used for all client machines at the agency; it does not change.

Press the Download Installer button to see the list of installers.

'''''The current version for hosted agencies is 16.0.8.   Do not use a higher version if you see one listed.   It is for beta agencies only and it will not work if you install it.'''''

'''''The current version for non-hosted agencies that have been upgraded will be 16.0.4, 16.0.7, or 16.0.8.   If you have not been upgraded, you are on 15.0.18.   Contact us if you are unsure of which installer to use.'''''

[[File:InstallerPage.png]]

Click on the version that you want to download.   The file will download to the default location on the machine.   For client machines, this is normally the Downloads folder.

[[File:InstallerPage2.png]]

====Uninstalling TraCS====

''If you are doing a fresh installation of TraCS on a machine that already has TraCS installed, you must completely uninstall TraCS first.''

Do not uninstall TraCS from the Start menu.   Do it from Add/Remove Programs in the Control Panel so you can be sure that both TraCS Florida and the TraCS baseline are uninstalled.

Uninstall TraCS Florida first, and the baseline should uninstall along with it.   If it doesn't, uninstall the baseline separately.   When you uninstall the baseline, you will get a prompt with 4 choices; press No to All.

[[File:UninstallTraCS.png]]

====Installing TraCS====

Install from the local machine.   DO NOT install from a network shared drive or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

Log into the client machine as Windows administrator.

If you are reinstalling TraCS on the machine, uninstall the previous version first.

Launch the installer.   If you get a popup "Windows protected your PC" popup, press More Info.   On the next popup, press Run Anyway.

[[File:MoreInfoRunAnyway.png]]

You will see the TraCS Florida Set Up Wizard.   Press Next.   You will be prompted to accept the [https://www.tracsflorida.org/downloads/FDLE/TraCSFLLicenseAgreement.pdf TraCS Florida License Agreement]

Enter your agency serial number when prompted and follow the wizard to complete installation.

When the installation is complete, TraCS will launch and connect to the update server.   Answer Yes to the prompt asking if you want to install updates.   Once updates run, installation is complete.

[[File:Updates3.png]]

If you experience issues or errors during the installation or when running updates, your anti-virus, firewall, and/or VPN may be blocking TraCS.   See the [https://www.tracsflorida.org/wiki/index.php?title=Network_Configurations_and_Exceptions Network Configuration] page for exceptions that must be added.   Also check to make sure the client machine meets the [https://www.tracsflorida.org/wiki/index.php?title=System_Requirements System Requirements].

====Silent & Group Policy Installation====

TraCS supports silent (MSI) and group policy (GPO) installation. The PIDKEY is the agency serial number.

MSI from the Command Prompt (example) -

[[File:RunMSIThroughCommandPrompt.png]]

If using MSI or GPO, you cannot do it on a machine where TraCS is already installed. Uninstall the previous version first.

If the client shows Debug Mode on the launch screen, this indicates that someone installed on top of an existing installation.
''(NOTE: Shortcut To turn on/off debug mode: CTRL+SHFT-D)''

[[File:InstallingMSIwOutCheckingInstall.jpg]]

How To Download and Install TraCS

2026-08-25T21:17:50Z

Admin:

====Overview====

Instructions for downloading and installing TraCS are below.

TraCS may only be installed on agency owned devices.   Installing on a personal device is forbidden.   A copy of the license agreement is [https://www.tracsflorida.org/downloads/TraCSFLLicenseAgreement.pdf here]

DO NOT install from a network shared drive, external hard drive, or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

All hosted agencies are on Version 17.   '' You must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.''

Non-hosted agencies are either on 15.0.18, 16.X.XX, or 17.0.X.   If you are on V15, you should continue to use the 15.0.18 installer.   '' If you are on V16 or higher, you must use and installer that is 16.0.0 or higher for any new installations.   TraCS will not work properly on the client machine if an older installer is used.''   Delete any older installers that you have saved.   If you have an image or you deploy via group policy (GPO) or silent install (MSI), be sure you are using version 16.0.0 or higher.

====Downloading the Installer====

Log into the [https://www.tracsflorida.org/HelpDesk TraCS Help Desk] to download the installer.   If you have an account, your User ID is your email address.   Use the forgot password link if needed.   Contact TraCS Support to request an account.

Your agency name and serial number are at the top of the page.   This serial number will be used for all client machines at the agency; it does not change.

Press the Download Installer button to see the list of installers.

'''''The current version for hosted agencies is 16.0.8.   Do not use a higher version if you see one listed.   It is for beta agencies only and it will not work if you install it.'''''

'''''The current version for non-hosted agencies that have been upgraded will be 16.0.4, 16.0.7, or 16.0.8.   If you have not been upgraded, you are on 15.0.18.   Contact us if you are unsure of which installer to use.'''''

[[File:InstallerPage.png]]

Click on the version that you want to download.   The file will download to the default location on the machine.   For client machines, this is normally the Downloads folder.

[[File:InstallerPage2.png]]

====Uninstalling TraCS====

''If you are doing a fresh installation of TraCS on a machine that already has TraCS installed, you must completely uninstall TraCS first.''

Do not uninstall TraCS from the Start menu.   Do it from Add/Remove Programs in the Control Panel so you can be sure that both TraCS Florida and the TraCS baseline are uninstalled.

Uninstall TraCS Florida first, and the baseline should uninstall along with it.   If it doesn't, uninstall the baseline separately.   When you uninstall the baseline, you will get a prompt with 4 choices; press No to All.

[[File:UninstallTraCS.png]]

====Installing TraCS====

Install from the local machine.   DO NOT install from a network shared drive or from a flash/thumb drive.   Files will not copy over to the machine and TraCS will not work properly for the client.

Log into the client machine as Windows administrator.

If you are reinstalling TraCS on the machine, uninstall the previous version first.

Launch the installer.   If you get a popup "Windows protected your PC" popup, press More Info.   On the next popup, press Run Anyway.

[[File:MoreInfoRunAnyway.png]]

You will see the TraCS Florida Set Up Wizard.   Press Next.   You will be prompted to accept the [https://www.tracsflorida.org/downloads/FDLE/TraCSFLLicenseAgreement.pdf TraCS Florida License Agreement]

Enter your agency serial number when prompted and follow the wizard to complete installation.

When the installation is complete, TraCS will launch and connect to the update server.   Answer Yes to the prompt asking if you want to install updates.   Once updates run, installation is complete.

[[File:Updates3.png]]

If you experience issues or errors during the installation or when running updates, your anti-virus, firewall, and/or VPN may be blocking TraCS.   See the [https://www.tracsflorida.org/wiki/index.php?title=Network_Configurations_and_Exceptions Network Configuration] page for exceptions that must be added.   Also check to make sure the client machine meets the [https://www.tracsflorida.org/wiki/index.php?title=System_Requirements System Requirements].

====Silent & Group Policy Installation====

TraCS supports silent (MSI) and group policy (GPO) installation. The PIDKEY is the agency serial number.

MSI from the Command Prompt (example) -

[[File:RunMSIThroughCommandPrompt.png]]

If using MSI or GPO, you cannot do it on a machine where TraCS is already installed. Uninstall the previous version first.

If the client shows Debug Mode on the launch screen, this indicates that someone installed on top of an existing installation.
''(NOTE: Shortcut To turn on/off debug mode: CTRL+SHFT-D)''

[[File:InstallingMSIwOutCheckingInstall.jpg]]

Access Levels

2026-08-19T18:42:41Z

Admin:

The following access levels are available in TraCS.   For more on managing these levels for users, see [https://www.tracsflorida.org/wiki/index.php?title=Managing_Users Managing Users.]

Standard Levels

:'''Records''' - Users may view, print, and export reports for other users, create searches, and run analysis reports.

:'''Reporter''' - In addition to Records permissions, users may create reports and edit and update their own reports.

:'''Reviewing Supervisor''' - In addition to Records and Reporter permissions, reviewing supervisors may Edit, Reject, and Review their own reports and reports for other users.   ''Reviewing a report is not the same as Accepting (approving) a report.''   ''Reviewing Supervisor is only needed if your agency uses a two-tiered approval process.''

:'''Supervisor''' - In addition to Records and Reporter permissions, supervisors may Edit, Reject, and Accept (approve) their own reports and reports for other users.

:'''Agency Administrator (hosted)''' - Agency admins may manage users, pull numbers on other users' forms, print unapproved crashes without the "UNOFFICIAL" watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, and search for/view deleted forms.

:'''System Administrator (non-hosted)''' - System admins may manage users, pull numbers on other users' forms, print unapproved crashes without the "UNOFFICIAL" watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, search for and view deleted forms, unlock forms, archive forms, add form numbers to the database, and more.

Special Levels

:'''Parking (hosted only)''' - Users may view parking citations and mark them as Paid but cannot create them or or see other agency forms like crash, citation, etc.

:'''Parking Reporter (hosted only)''' - Users may create parking citations but cannot create or see other agency forms like crash, citation, etc.

:'''Records Data Entry''' - Users may keypunch [https://www.tracsflorida.org/wiki/index.php?title=UTC_Keypunching_Paper_Citations paper citations] and [https://www.tracsflorida.org/wiki/index.php?title=How_To_Update_a_Crash_Form#How_to_Update_a_Crash_From_a_Previous_Vendor crashes from a previous vendor].   This level allows the user to type the HSMV number onto the form.

:'''Investigator''' - This level is only used in conjunction with certain agency local rules.

Available Forms

2026-08-19T15:52:42Z

Admin:

'''The forms listed below are currently available in TraCS.'''

Attachments

Baker Act

Marchman Act

Boating Citation (UBC)

Boating Warning

Call for Service (CFS)

Citizen/Business Check

Daily Activity Report (DOR)

Drug Influence Evaluation Report (DRE)

DUI Citation

DUI Implied Consent

DUI Refusal to Submit

FIBRS Offense/Incident Report

Field Interview Report (FIR)

Florida Traffic Crash

Florida Uniform Traffic Citation (UTC)

Immigration and Customs Enforcement Tracking (ICE)

K-9 Report

Parking/Ordinance Form

:Parking Citation Parking Warning Local Ordinance Citation Local Ordinance Warning Civil Citation (for state, non-traffic citations)

Personnel Tracking

Property Check

Property and Evidence

Property/Evidence Collection and Tracking (ECAT)

Radar/Laser Log

Tow

Traffic Warning

Trespass Warning

Uniform Arrest Affidavit (UAA)

:Arrest Affidavit Juvenile Referral Notice to Appear PC/Sworn Complaint Request Capias

Available Forms

2026-08-19T15:51:33Z

Admin:

'''The forms listed below are currently available in TraCS.'''

Attachments

Baker Act

Marchman Act

Boating Citation (UBC)

Boating Warning

Call for Service (CFS)

Citizen/Business Check

Daily Activity Report (DOR)

Drug Influence Evaluation Report (DRE)

DUI Citation

DUI Implied Consent

DUI Refusal to Submit

FIBRS Offense/Incident Report

Field Interview Report (FIR)

Florida Traffic Crash

Florida Uniform Traffic Citation (UTC)

Immigration and Customs Enforcement Tracking (ICE)

K-9 Form

Parking/Ordinance Form

:Parking Citation Parking Warning Local Ordinance Citation Local Ordinance Warning Civil Citation (for state, non-traffic citations)

Personnel Tracking

Property Check

Property and Evidence

Property/Evidence Collection and Tracking (ECAT)

Radar/Laser Log

Tow

Traffic Warning

Trespass Warning

Uniform Arrest Affidavit (UAA)

:Arrest Affidavit Juvenile Referral Notice to Appear PC/Sworn Complaint Request Capias

Available Forms

2026-08-19T15:49:38Z

Admin:

'''The forms listed below are currently available in TraCS.'''

Attachments

Baker Act

Marchman Act

Boating Citation (UBC)

Boating Warning

Call for Service (CFS)

Citizen/Business Check

Daily Activity Report (DOR)

DRE Form

DUI Citation

DUI Implied Consent

DUI Refusal to Submit

FIBRS Offense/Incident Report

Field Interview Report (FIR)

Florida Traffic Crash

Florida Uniform Traffic Citation (UTC)

Immigration and Customs Enforcement Tracking (ICE)

K-9 Form

Parking/Ordinance Form

:Parking Citation Parking Warning Local Ordinance Citation Local Ordinance Warning Civil Citation (for state, non-traffic citations)

Personnel Tracking

Property Check

Property and Evidence

Property/Evidence Collection and Tracking (ECAT)

Radar/Laser Log

Tow

Traffic Warning

Trespass Warning

Uniform Arrest Affidavit (UAA)

:Arrest Affidavit Juvenile Referral Notice to Appear PC/Sworn Complaint Request Capias

Available Forms

2026-08-19T15:48:22Z

Admin:

'''The forms listed below are currently available in TraCS.'''

Attachments

Baker Act

Marchman Act

Boating Citation (UBC)

Boating Warning

Call for Service (CFS)

Citizen/Business Check

Daily Activity Report (DOR)

DRE Form

DUI Citation

DUI Implied Consent

DUI Refusal to Submit

FIBRS Offense/Incident Report

Field Interview Report (FIR)

Florida Traffic Crash

Florida Uniform Traffic Citation (UTC)

Immigration and Customs Enforcement Tracking (ICE)

K-9 Form

Parking Citation

Parking Warning

Local Ordinance Citation

Local Ordinance Warning

Civil Citation (for state, non-traffic citations)

Personnel Tracking

Property Check

Property and Evidence

Property/Evidence Collection and Tracking (ECAT)

Radar/Laser Log

Tow

Traffic Warning

Trespass Warning

Uniform Arrest Affidavit (UAA)

:Arrest Affidavit Juvenile Referral Notice to Appear PC/Sworn Complaint Request Capias

Ad Hoc Queries

2026-08-13T16:01:06Z

Admin:

===Overview===

The AdHoc Queries feature is located on the Advanced Tab in the forms manager.   All users have access to it.

[[File:AdHocTab.png]]

An ad hoc query will pull a list of forms based on criteria specified by the query creator.   Nearly every field on a form may be queried.

The results come up in a report format that may be printed or may be exported to Excel, CSV, or PDF.

If you want your results to show in the Forms Manager instead of the report format, the [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Advanced_Search Advanced Search] should be used.

===Creating & Sharing Ad Hoc Queries===

For more information on creating ad hoc queries, see the [https://www.tracsflorida.org/wiki/index.php?title=How_To_Create_an_Ad_Hoc_Query How to Create an Ad Hoc Query] page.

Once created, ad hoc queries may be shared between users.   If you have created an ad hoc query and want to share it with others at your agency, see the [https://www.tracsflorida.org/wiki/index.php?title=How_To_Share_Queries How to Share Queries] page.

===Available Pre-Built Ad Hoc Queries===

There are several pre-built ad hoc queries available within TraCS.

All TraCS users may access them by going to the Advanced tab and then choosing AdHoc Queries.

:Right click in the white space and click Import.
:Select the ad hoc query that you wish to import and then press Open.
:The query will open to the search criteria screen.
:Press Finish and the query will appear on your list.
:Repeat for any additional queries that you wish to use.
:To run the query, double click on it or press View Results.

====Boating Citations and Warnings====

This query returns boating citations and warnings within a date range.   There are optional parameters for location, form number, violation, and officer name.

Forms must be in Accepted or Validated status.

====Crashes With Approving Supervisor====

This query returns a list of all crashes within a date range along with the approving supervisor and the date the crash was accepted.

Forms may be in any status.

====Crashes With Bicyclists and Pedestrians====

This query returns a list of long and short form crashes within a date range that involve a bicyclist/cyclist or pedestrian, including persons in a wheelchair, in a building, on skates, etc.

Forms must be in Submitted status.

====Crashes With Citations Issued====

This query returns a list of long and short form crashes within a date range where at least one citation was issued.

This is a count of crashes; it is not a count of citations issued for crashes.   Use the [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries#UTC's_Written_for_Crashes UTC's Written for Crashes] query to get that information.

====Crashes With Motorcycles====

This query returns a list of long and short form crashes within a date range that involve a motorcycle.

Forms must be in Submitted status.

====FIBRS Crime Stats====

This query returns a list of FIBRS reports within a date range that are grouped by FDLE Offense Category.

Forms must be in Accepted or Validated status.

====FIBRS Incident Count - Location & Zone====

This query returns a list of FIBRS reports within a date range along with the location of the incident.   The results are grouped by Incident Description.

Forms must be in Accepted or Validated status.

====FIR With Location & Subject Information====

This query returns a list of FIR's within a date range along with the location of the incident, the officer first and last name, and the name, DOB, race, and gender of the subject(s).

Forms must be in Accepted or Validated status.

====Parking Citations and Warnings====

This query returns parking citations and warnings within a date range.   There are optional parameters for location, form number, ordinance type , tag number, violation, and officer name.

Forms must be in Accepted, Paid, Submitted, or Validated status.

====Speeding Citations With Posted Speed & Violator Speed====

This query returns a list of speeding citations within a date range along with the posted speed and violator speed.

Citations must be in Accepted, Mailed, or Submitted status.

You may export the results to Excel and do calculations to determine the violator's MPH over the speed limit as well as which speed range it falls under (6-9, 10-14, etc.).

If you do not have someone at your agency who is proficient in Excel, send your results spreadsheet to [mailto:support@tracsflorida.org TraCS Support] and we will do the calculations for you.

Steps for Speeding Range Calculations

Export your results to Excel.

Highlight columns G & H and format them as Number with no decimal places.

Add two columns to the left of Column I. You will now have a blank Column I and a blank Column J.   Format them as Number with no decimal places.

Label Column I as MPH Over

Label Column J as Speed Range

In cell I2, enter this formula and copy it down -

:=G2-H2

In cell J2, enter this formula and copy it down -

:=IF(AND(I2>=1,I2<6),"1-5",IF(AND(I2>=6,I2<=9),"6-9",IF(AND(I2>9,I2<=14),"10-14",IF(AND(I2>14,I2<=19),"15-19",IF(AND(I2>19,I2<=29),"20-29",IF(AND(I2>29,I2<=500),"30 or more",IF(AND(I2=0),"No Speeds Indicated")))))))

Your results will look similar to the ones below.

[[File:SpeedRangeResults.png]]

Create a Pivot Table to count the speed ranges.

[[File:SpeedPivot.png]]

We are happy to do these calculations for you.   Contact TraCS Support for assistance.

====Traffic Warning Search with DOB====

This query returns a list of traffic warnings within a date range along with the violator's DOB.   From there you can calculate the violator's age at the time the warning was issued.

Forms must be in Accepted or Validated status.

Steps for DOB Calculations

Export your results to Excel.

Add two columns to the right of Column D. You will now have a blank Column E and a blank Column F.   Format Column E as Number with no decimal places.

Label Column E as Age at Time of Citation

Label Column F as Adult or Juvenile

In Cell E2, enter this formula and copy it down -

=DATEDIF(D2,A2,"y")

In Cell F2, enter this formula and copy it down -

=IF(E2<18, "Juvenile", "Adult")

Your results will look similar to what is shown below.   These results are from UTC data; the warning results will show Accepted or Validated for the Status instead of Mailed or Submitted.

[[File:DOBResults.png]]

Create a Pivot Table to count citations issued to Adults vs. Juveniles.   Add the Form Type desired to break out the type of violation (Moving, Non-moving, etc.).

[[File:DOBSearchPivot.png]]

We are happy to do these calculations for you.   Contact TraCS Support for assistance.

====Trespass Warnings Name and Address Search====

This query returns a list of trespass warnings within a date range along with the name and DOB of the person trespassed and the name and address of the trespass location.

Forms must be in Accepted or Validated status.

====UAA Search With Age====

This query returns a list of UAA forms within a date range along with the charge description, arrestee or suspect age, and whether the person is an adult or juvenile.

Forms must be in Accepted, Submitted, or Validated status.

====UTC Crashes & Aggressive Driving====

This query returns a list of citations within a date range where the Aggressive and Crash fields are both marked Yes.

Citations must be in Accepted, Mailed, or Submitted status.

====UTC Search with DOB====

This query returns a list of UTC's within a date range along with the violator's DOB.   From there you can calculate the violator's age at the time the warning was issued.

Citations must be in Accepted, Mailed, or Submitted status.

Steps for DOB Calculations

Export your results to Excel.

Add two columns to the right of Column D. You will now have a blank Column E and a blank Column F.   Format Column E as Number with no decimal places.

Label Column E as Age at Time of Citation

Label Column F as Adult or Juvenile

In Cell E2, enter this formula and copy it down -

=DATEDIF(D2,A2,"y")

In Cell F2, enter this formula and copy it down -

=IF(E2<18, "Juvenile", "Adult")

Your results will look similar to what is shown below.

[[File:DOBResults.png]]

Create a Pivot Table to count citations issued to Adults vs. Juveniles.   Add the Form Type desired to break out the type of violation (Moving, Non-moving, etc.).

[[File:DOBSearchPivot.png]]

We are happy to do these calculations for you.   Contact TraCS Support for assistance.

====UTC Seatbelt Violations Written for Crash Reports====

This query returns a list of citations within a date range where the Crash field is marked Yes and the violation written is for FSS 316.614, the Florida Seat Belt law.

Citations must be in Accepted, Mailed, or Submitted status.

====UTC Speeding in School Zone====

This query returns a list of citations within a date range written for speeding violations within a school zone.

Citations must be in Accepted, Mailed, or Submitted status.

====UTC Top Violations====

This query returns a list of all citations within a date range.   The results are grouped by violation type and sorted in descending order.

Citations must be in Accepted, Mailed, or Submitted status.

====UTC's Written for Crashes====

This query returns a list of citations within a date range that were issued in connection with crashes.

This is a count of citations; it is not a count of crashes.   Use the [https://www.tracsflorida.org/wiki/index.php?title=Ad_Hoc_Queries#Crashes_With_Citations_Issued Crashes With Citations Issued] query to get that information.

Citations must be in Accepted, Mailed, or Submitted status.

====Voided & Deleted Citations With Officer Name & Violator Name====

This query returns a list of voided and deleted citations within a date range along with the officer name and violator name.

Unused Citation Numbers

2026-08-13T14:32:24Z

Admin:

When you request citation numbers from FLHSMV, if you have a lot of unused numbers, they will send you a notification similar to the one below.   The notification will tell you how many unused citation numbers you have.

[[File:UnusedCitationNumbersHSMV.png]]

This total includes the following types of citation numbers that have been issued to the agency.   Your agency may not use all of them.

:TraCS UTC numbers TraCS DUI numbers UTC numbers from your previous vendor(s) DUI numbers from your previous vendor(s) Red light camera numbers SZS (school zone) numbers Books of unused paper citations

The total may also include the following:

:In Broward County, ''any'' UTC that was issued before July 2026 that was not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Accepted, Mailed, or Submitted.
:In Escambia County, ''any'' UTC that was issued before July 2026 that was not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Accepted, Mailed, or Submitted.
:In Escambia County, UTC's that were issued during or after July 2026 that [https://www.tracsflorida.org/wiki/index.php?title=UTC_Statutory_Requirements_-_Signatures_%26_Fingerprints require a court appearance] that were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Mailed.
:In Volusia County, ''any'' UTC that was issued before April 15, 2025 that was not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Submitted or Mailed.
:In Volusia County, UTC's that were issued on or after April 15, 2025 that [https://www.tracsflorida.org/wiki/index.php?title=UTC_Statutory_Requirements_-_Signatures_%26_Fingerprints require a court appearance] that were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Mailed.
:For all other counties, UTC's that were issued that [https://www.tracsflorida.org/wiki/index.php?title=UTC_Statutory_Requirements_-_Signatures_%26_Fingerprints require a court appearance] that were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Mailed.
:UTC eCitations with numbers that may or may not have been issued and did not go to the clerk.   These will be in Open, Validated, or Rejected status.
:DUI eCitations that were issued and were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will be in Accepted status.
:DUI eCitations with numbers that may or may not have been issued that did not go to the clerk.   These will be in Open, Validated, or Rejected status.
:Paper UTC's that were issued and were not delivered to the clerk.
:Paper DUI citations that were issued and were not delivered to the clerk.
:UTC eCitations or paper citations that transmitted or were delivered to the clerk but did not reach HSMV.
:DUI eCitations or paper citations were delivered to the clerk but did not reach HSMV.
:Voided paper citations that have not been reported to HSMV
:Voided eCitations with UTC or DUI numbers that have not been reported to HSMV
:Deleted eCitations with UTC or DUI numbers that should have been Voided and reported to HSMV.   These citations will have a status of User Deleted.

You may email [mailto:courtassist@flhsmv.gov courtassist@flhsmv.gov] and ask them for a spreadsheet of your unused number ranges.

:Any range that has the letter P at the end are paper citations.   However, not all paper citation ranges will end in P.   Older ranges may end with a different letter or a number. Any range that has the letter E at the end are electronic citations.   However, not all eCitation ranges will end in E.   Older ranges may end with a different letter or a number. If you are not sure if numbers are paper or electronic, ask HSMV for guidance.

The agency is responsible for determining whether the numbers provided by HSMV are unused or were assigned to citations.   You may run the analysis report called [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Available_Form_Numbers Available Form Numbers] to get a count of your unused (available) UTC and DUI numbers.   You may run the analysis report called [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Available_Form_Numbers_-_DetailedAvailable Available Form Numbers Detailed] to get a list of both your used (assigned) and unused (available) numbers.

TraCS cannot provide information on citation numbers that were assigned to the agency under previous vendor(s).   We will not add unused numbers from previous vendor(s) to our system.

HSMV will void unused eCitation numbers and paper citations at the agency's request.   See the Overview section on [https://www.tracsflorida.org/wiki/index.php?title=Voiding_Citations this page] for HSMV procedure and requirements.   TraCS cannot do this for you.

Each agency is responsible for keeping track of their own citations and citation numbers.   Agencies are also responsible for hand delivering citations to the clerk when required, reporting voids to HSMV, and responding to HSMV & FDLE audit inquiries.   TraCS does not do this for you.

We cannot add numbers from previous vendors to the TraCS system.

Unused Citation Numbers

2026-08-13T14:26:21Z

Admin:

When you request citation numbers from FLHSMV, if you have a lot of unused numbers, they will send you a notification similar to the one below.   The notification will tell you how many unused citation numbers you have.

[[File:UnusedCitationNumbersHSMV.png]]

This total includes the following types of citation numbers that have been issued to the agency.   Your agency may not use all of them.

:TraCS UTC numbers TraCS DUI numbers UTC numbers from your previous vendor(s) DUI numbers from your previous vendor(s) Red light camera numbers SZS (school zone) numbers Books of unused paper citations

The total may also include the following:

:In Escambia County, ''any'' UTC that was issued before July 2026 that was not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Accepted, Mailed, or Submitted. In Escambia County, UTC's that were issued during or after July 2026 that [https://www.tracsflorida.org/wiki/index.php?title=UTC_Statutory_Requirements_-_Signatures_%26_Fingerprints require a court appearance] that were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Mailed. In Broward County, ''any'' UTC that was issued before July 2026 that was not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Accepted, Mailed, or Submitted. In Volusia County, ''any'' UTC that was issued before April 15, 2025 that was not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Submitted or Mailed. In Volusia County, UTC's that were issued on or after April 15, 2025 that [https://www.tracsflorida.org/wiki/index.php?title=UTC_Statutory_Requirements_-_Signatures_%26_Fingerprints require a court appearance] that were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Mailed. For all other counties, UTC's that were issued that [https://www.tracsflorida.org/wiki/index.php?title=UTC_Statutory_Requirements_-_Signatures_%26_Fingerprints require a court appearance] that were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will have a status of Mailed. UTC eCitations with numbers that may or may not have been issued and did not go to the clerk.   These will be in Open, Validated, or Rejected status. Paper UTC's that were issued and were not delivered to the clerk. DUI eCitations that were issued and were not [https://www.tracsflorida.org/wiki/index.php?title=Which_Citations_Transmit_Electronically%3F delivered to the clerk].   These citations will be in Accepted status. DUI eCitations with numbers that may or may not have been issued that did not go to the clerk.   These will be in Open, Validated, or Rejected status. Paper DUI citations that were issued and were not delivered to the clerk. UTC eCitations or paper citations that transmitted or were delivered to the clerk but did not reach HSMV. DUI eCitations or paper citations were delivered to the clerk but did not reach HSMV. Voided paper citations that have not been reported to HSMV Voided eCitations with UTC or DUI numbers that have not been reported to HSMV Deleted eCitations with UTC or DUI numbers that should have been Voided and reported to HSMV.   These citations will have a status of User Deleted.

You may email [mailto:courtassist@flhsmv.gov courtassist@flhsmv.gov] and ask them for a spreadsheet of your unused number ranges.

:Any range that has the letter P at the end are paper citations.   However, not all paper citation ranges will end in P.   Older ranges may end with a different letter or a number. Any range that has the letter E at the end are electronic citations.   However, not all eCitation ranges will end in E.   Older ranges may end with a different letter or a number. If you are not sure if numbers are paper or electronic, ask HSMV for guidance.

The agency is responsible for determining whether the numbers provided by HSMV are unused or were assigned to citations.   You may run the analysis report called [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Available_Form_Numbers Available Form Numbers] to get a count of your unused (available) UTC and DUI numbers.   You may run the analysis report called [https://www.tracsflorida.org/wiki/index.php?title=Analysis_Reports#Available_Form_Numbers_-_DetailedAvailable Available Form Numbers Detailed] to get a list of both your used (assigned) and unused (available) numbers.

TraCS cannot provide information on citation numbers that were assigned to the agency under previous vendor(s).   We will not add unused numbers from previous vendor(s) to our system.

HSMV will void unused eCitation numbers and paper citations at the agency's request.   See the Overview section on [https://www.tracsflorida.org/wiki/index.php?title=Voiding_Citations this page] for HSMV procedure and requirements.   TraCS cannot do this for you.

Each agency is responsible for keeping track of their own citations and citation numbers.   Agencies are also responsible for hand delivering citations to the clerk when required, reporting voids to HSMV, and responding to HSMV & FDLE audit inquiries.   TraCS does not do this for you.

We cannot add numbers from previous vendors to the TraCS system.