TraCS Florida Wiki - Recent changes [en]

How To Export Forms

Admin — Thu, 18 Jun 2026 13:23:49 GMT

Exporting With the Form Closed

← Older revision		Revision as of 09:23, 18 June 2026
Line 24:		Line 24:
	When you export from the forms manager, the form(s) that are selected will lock down during the export process.		When you export from the forms manager, the form(s) that are selected will lock down during the export process.

	''Do not select more than 20-25 forms at one time for exporting.   If you do, the system will jam and the forms will stay locked and no one will be able to access them.   In addition, while TraCS is attempting to process the plethora of forms, the system will run slowly for users at the agency, including road units who are attempting to complete crashes and issue citations.''		'''''Do not select more than 20-25 forms at one time for exporting'''.   If you do, the system will jam and the forms will stay locked and no one will be able to access them.   In addition, while TraCS is attempting to process the plethora of forms, the system will run slowly for users at the agency, including road units who are attempting to complete crashes and issue citations.''

	1. In the Forms Manager, select the form(s) you wish to export. <br> 2. Right click and select Export Report. <br> 3. If you are exporting multiple forms, click on the Report Name column header to sort the reports by name. <br> 4. Select the report(s) that you wish to export by checking the box next to each.   If you are exporting multiple forms, you must select a report for each one. <br> 5. Select an image type from the Report Format list. <br> 6. Press Export. <br> 7. Browse to the location where you wish to save the form(s) and press OK.		1. In the Forms Manager, select the form(s) you wish to export. <br> 2. Right click and select Export Report. <br> 3. If you are exporting multiple forms, click on the Report Name column header to sort the reports by name. <br> 4. Select the report(s) that you wish to export by checking the box next to each.   If you are exporting multiple forms, you must select a report for each one. <br> 5. Select an image type from the Report Format list. <br> 6. Press Export. <br> 7. Browse to the location where you wish to save the form(s) and press OK.

UTC Violation Comments, Court Narrative, and Officer Notes

Admin — Tue, 16 Jun 2026 21:35:32 GMT

Other Violation Comments

← Older revision		Revision as of 17:35, 16 June 2026
(2 intermediate revisions by the same user not shown)
Line 69:		Line 69:
	Comments are combined with the charge description on the printed copy.   They will display before the charge.   Comments over 90 characters will be automatically relocated to the Additional Comments section near the bottom of the printed copy of the citation.		Comments are combined with the charge description on the printed copy.   They will display before the charge.   Comments over 90 characters will be automatically relocated to the Additional Comments section near the bottom of the printed copy of the citation.

	<u>~~Court Copy -~~ Comments</u>		<u>Comments Under 90 Characters</u>

	[[File:UTC_Complaint_Copy_Comments.png]]		[[File:UTC_Complaint_Copy_Comments.png]]

	<u>~~Court Copy -~~ Comments Over 90 Characters</u>		<u>Comments Over 90 Characters</u>

	[[File:UTC_Complaint_Copy_Comments2.png]]		[[File:UTC_Complaint_Copy_Comments2.png]]

	~~<u>Officer Copy</u>~~

	~~[[File:UTC_Officer_Copy_Comments.png]]~~

	====Court Narrative====		====Court Narrative====
Line 92:		Line 88:

	'''NOTE:''' There is a character limit on the Officer Notes.   Anything over 760 characters be will cut off on the printed copy.   If you have lengthy notes, add a Court Narrative.		'''NOTE:''' There is a character limit on the Officer Notes.   Anything over 760 characters be will cut off on the printed copy.   If you have lengthy notes, add a Court Narrative.

			[[File:UTC_Officer_Copy_Comments.png]]

Managing Users

Admin — Mon, 15 Jun 2026 13:49:51 GMT

Web User Management Portal

← Older revision		Revision as of 09:49, 15 June 2026
Line 152:		Line 152:
	A training guide is on [https://www.tracsflorida.org/wiki/index.php?title=Training_Materials this page].		A training guide is on [https://www.tracsflorida.org/wiki/index.php?title=Training_Materials this page].

	The portal is best used for resetting passwords and inactivating users.   If you are going to add or update accounts, use the [https://www.tracsflorida.org/wiki/index.php?title=Managing_Users#Adding,_Inactivating,_Reactivating,_and_Updating_Users Configuration Manager].		'''''The portal is best used for resetting passwords and inactivating users.   If you are going to add or update accounts, use the [https://www.tracsflorida.org/wiki/index.php?title=Managing_Users#Adding,_Inactivating,_Reactivating,_and_Updating_Users Configuration Manager].'''''

	===Active Directory (Non-Hosted Only)===		===Active Directory (Non-Hosted Only)===

Crash - Motorcycles, Mopeds, & Micro-Mobility Devices

Admin — Fri, 12 Jun 2026 21:25:08 GMT

Micro-Mobility Devices

← Older revision		Revision as of 17:25, 12 June 2026
(10 intermediate revisions by the same user not shown)
Line 64:		Line 64:
	\|}		\|}

	When non-motorists are operating a scooter or ~~micromobility~~ device, officers should mark the Scooter? field in the ~~Non-Motorist section as Yes~~.
			<center>'''TraCS Crash Form'''</center>

			When non-motorists are operating an e-bike, e-scooter, or other micro-mobility device, officers should select Other Pedestrian for the Non-Motorist Description, mark the E-Bike/Scooter/Micro-mobility Device field as Yes, and document that information in the narrative.

			[[File:NonMotoristCrash.png]]

	[[File:ScooterField2.png]]		[[File:ScooterField2.png]]

File:NonMotoristCrash.png

Admin — Thu, 11 Jun 2026 14:28:01 GMT

Admin uploaded File:NonMotoristCrash.png

New page

File:ScooterField2.png

Admin — Thu, 11 Jun 2026 14:26:03 GMT

Admin uploaded File:ScooterField2.png

New page

Crash - Motorcycles, Mopeds, & Micro-Mobility Devices

Admin — Thu, 11 Jun 2026 14:25:39 GMT

Micro-Mobility Devices

← Older revision		Revision as of 10:25, 11 June 2026
Line 66:		Line 66:
	When non-motorists are operating a scooter or micromobility device, officers should mark the Scooter? field in the Non-Motorist section as Yes.		When non-motorists are operating a scooter or micromobility device, officers should mark the Scooter? field in the Non-Motorist section as Yes.

	[[File:~~ScooterField~~.png]]		[[File:ScooterField2.png]]

TraCS FDLE Audit Checklist

Admin — Wed, 10 Jun 2026 20:51:01 GMT

MFA Options

← Older revision		Revision as of 16:51, 10 June 2026
(2 intermediate revisions by the same user not shown)
Line 1:		Line 1:
			TraCS is approved by FDLE as a CJIS compliant vendor and meets all FBI security policy requirements.

	===Authorized Personnel===		===Authorized Personnel===

	[https://www.tracsflorida.org/downloads/FDLE/EmployeeMemo.pdf Employee Memo]		[https://www.tracsflorida.org/downloads/FDLE/EmployeeMemo.pdf Employee Memo]


	===Security and Privacy Training===		===Security and Privacy Training===
Line 65:		Line 66:

	[https://www.tracsflorida.org/downloads/FDLE/TraCSFIPS.pdf TraCSFIPS]		[https://www.tracsflorida.org/downloads/FDLE/TraCSFIPS.pdf TraCSFIPS]


	===TraCS Florida License Agreement===		===TraCS Florida License Agreement===
Line 71:		Line 71:
	[https://www.tracsflorida.org/downloads/FDLE/TraCSFLLicenseAgreement.pdf TraCSFLLicenseAgreement]		[https://www.tracsflorida.org/downloads/FDLE/TraCSFLLicenseAgreement.pdf TraCSFLLicenseAgreement]

			===MFA Options===

	~~===~~MFA ~~Options===~~		TraCS integrates with DUO, Microsoft Authenticator, and Google Authenticator for MFA using a 6-digit code.   The settings must be turned on for each user by support staff.

	~~TraCS integrates with DUO, Microsoft Authenticator, and Google Authenticator for MFA using a 6-digit code. The settings must be turned on for each user by support staff.~~ Below is a short video ~~to show~~ easy the ~~set up~~ is for officers.		Below is a link to a short video that shows how easy the setup is for officers.

	[https://www.youtube.com/watch?v=VnxKQFoyP18 MFA Set Up for Officers]		[https://www.youtube.com/watch?v=VnxKQFoyP18 MFA Set Up for Officers]

Access Levels

Admin — Wed, 10 Jun 2026 19:36:58 GMT

← Older revision		Revision as of 15:36, 10 June 2026
(3 intermediate revisions by the same user not shown)
Line 7:		Line 7:
	:'''Reporter''' - In addition to Records permissions, users may create reports and edit and update their own reports.		:'''Reporter''' - In addition to Records permissions, users may create reports and edit and update their own reports.

	:'''Reviewing Supervisor''' - In addition to Records and Reporter permissions, reviewing supervisors may ~~edit~~, ~~reject~~, and ~~review~~ their own reports and reports for other users.   ~~This level~~ is only needed if your agency uses a two-tiered approval process.		:'''Reviewing Supervisor''' - In addition to Records and Reporter permissions, reviewing supervisors may Edit, Reject, and Review their own reports and reports for other users.   ''Reviewing a report is not the same as Accepting (approving) a report.''   ''Reviewing Supervisor is only needed if your agency uses a two-tiered approval process.''

	:'''Supervisor''' - In addition to Records and Reporter permissions, supervisors may ~~edit~~, ~~reject~~, and ~~accept~~ (approve) their own reports and reports for other users.		:'''Supervisor''' - In addition to Records and Reporter permissions, supervisors may Edit, Reject, and Accept (approve) their own reports and reports for other users.

	:'''Agency Administrator (hosted)''' - ~~In addition to Records, Reporter, Reviewing Supervisor, and Supervisor permissions, agency~~ admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, and search for/view deleted forms.		:'''Agency Administrator (hosted)''' - Agency admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, and search for/view deleted forms.

	:'''System Administrator (non-hosted)''' - ~~In addition to Records, Reporter, Reviewing Supervisor, and Supervisor permissions, system~~ admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, search for and view deleted forms, unlock forms, archive forms, add form numbers to the database, and more.		:'''System Administrator (non-hosted)''' - System admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, search for and view deleted forms, unlock forms, archive forms, add form numbers to the database, and more.

	<u>Special Levels</u>		<u>Special Levels</u>

How To Update a Crash Form

Admin — Fri, 05 Jun 2026 19:37:22 GMT

Long and Short Form Crashes

← Older revision		Revision as of 15:37, 5 June 2026
(2 intermediate revisions by the same user not shown)
Line 65:		Line 65:
	[[Image: UpdateCrashFormNew6.png]]		[[Image: UpdateCrashFormNew6.png]]

	Make any changes to the crash ~~and validate~~ as usual.		Make any changes to the crash.

			If you are adding additional information to the narrative, press the red bar that reads "Click Here to Add Another Narrative Page" to open a new narrative section.

			Validate as usual.

	Once the crash is accepted by a supervisor it will transmit to the state.		Once the crash is accepted by a supervisor it will transmit to the state.

How To Use the Search Tabs

Admin — Wed, 03 Jun 2026 13:53:37 GMT

← Older revision		Revision as of 09:53, 3 June 2026
Line 1:		Line 1:
	===Overview===		===Overview===

	There are several ways to search for information in TraCS.   Virtually any field that is on a form may be queried.		There are several ways to search for information in TraCS.   Virtually any field that is on a form may be queried.   All users have the ability to perform searches.

	[https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Quick_Searches Quick searches] may be completed by using the buttons at the upper left side of the Forms Manager.		[https://www.tracsflorida.org/wiki/index.php?title=How_To_Use_the_Search_Tabs#Quick_Searches Quick searches] may be completed by using the buttons at the upper left side of the Forms Manager.

Access Levels

Admin — Wed, 03 Jun 2026 13:51:13 GMT

← Older revision		Revision as of 09:51, 3 June 2026
(One intermediate revision by the same user not shown)
Line 3:		Line 3:
	<u>Standard Levels</u>		<u>Standard Levels</u>

	:'''Records''' - Users may view, print, and export reports for other users.		:'''Records''' - Users may view, print, and export reports for other users, create searches, and run analysis reports.

	:'''Reporter''' - In addition to Records permissions, users may create reports and edit and update their own reports.		:'''Reporter''' - In addition to Records permissions, users may create reports and edit and update their own reports.

Analysis Reports

Admin — Tue, 02 Jun 2026 20:17:37 GMT

Analysis Reports - Coming in a Future Release!

← Older revision		Revision as of 16:17, 2 June 2026
(2 intermediate revisions by the same user not shown)
Line 382:		Line 382:
	The following analysis reports are in development and are targeted for a future release:		The following analysis reports are in development and are targeted for a future release:

	Expunged Records Report		Civil Citations & Warnings<br>Expunged Records Report<br>FDOT Safety Grant - DUI Crashes with Injury or Fatality<br>FDOT Safety Grant - Unrestrained Crashes<br>FIBRS Submission Results<br>FLHSMV QPI Audit<br>Pending Hit & Run Crashes<br>Pending Offense Reports<br>Pending UAA Reports<br>Towed Vehicle Report<br>Warnings by Officer<br>Warning Classification Analysis

	FDOT Safety Grant - DUI Crashes with Injury or Fatality

	FDOT Safety Grant - Unrestrained Crashes

	FIBRS Submission Results

	Pending Hit & Run Crashes

	~~Traffic~~ Warning Classification Analysis

TraCS Login Session Timeout

Admin — Tue, 02 Jun 2026 16:19:06 GMT

← Older revision		Revision as of 12:19, 2 June 2026
(2 intermediate revisions by the same user not shown)
Line 9:		Line 9:
	====Session Timeout====		====Session Timeout====

	If users are still signed in after 12 hours, they will not be able to pull form numbers, or open attachments, and they will get no results when searching.   Forms they are working on will not sync with the server.		If users are still signed in after 12 hours, they will not be able to pull form numbers or open attachments, and they will get no results when searching.   If they create a citation from a crash form, it will not generate a UTC number.   Forms they are working on will not sync with the server.

	Users must exit out of TraCS and log back in to restore connectivity.		Users must exit out of TraCS and log back in to restore connectivity.