How To Update a Crash Form - Revision history

Admin: /* How to Update a Crash From a Previous Vendor */

2026-03-17T12:25:22Z

How to Update a Crash From a Previous Vendor

← Older revision		Revision as of 08:25, 17 March 2026
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	2. Type the 8-digit HSMV number into the HSMV Crash Report # field.   If you do not have someone with Records Data Entry (RDE) level, TraCS will complete this step for you.		2. Type the 8-digit HSMV number into the HSMV Crash Report # field.   If you do not have someone with Records Data Entry (RDE) level, TraCS will complete this step for you.

	3. Fill out the rest of the crash according to the original crash report.   You will be required to use the Location Tool to plot the location of the crash.		3. Fill out the rest of the crash according to the original crash report.   The information must match the original EXACTLY.   Do not add the updated information.
			:You will be required to use the Location Tool to plot the location of the crash.

	4. If the crash is a long form and your agency uses the Signal 4 Diagram tool, create the diagram and then skip to Step 6.		4. If the crash is a long form and your agency uses the Signal 4 Diagram tool, create the diagram and then skip to Step 6.

Admin: /* How to Update a Crash From a Previous Vendor */

2026-01-06T22:05:09Z

How to Update a Crash From a Previous Vendor

← Older revision		Revision as of 18:05, 6 January 2026
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	2. For long form crashes - a saved image of the crash diagram (BMP, JPG, PNG, etc.)		2. For long form crashes - a saved image of the crash diagram (BMP, JPG, PNG, etc.)

	3. Records Data Entry level added to ~~your~~ profile in TraCS.   This will allow you to type the HSMV number onto the form.   Contact TraCS for assistance.		3. Records Data Entry (RDE) level added to a user profile in TraCS.   This will allow you to type the HSMV number onto the form.   Contact TraCS for assistance.
	:NOTE - This level cannot be given to officers who are on the road creating citations and crashes.   They will not be able to pull form numbers.   Keypunching will have to be done by someone other than a road unit.		:NOTE - This level cannot be given to officers who are on the road creating citations and crashes.   They will not be able to pull form numbers.   Keypunching will have to be done by someone other than a road unit.
			:If you do not want to give someone with RDE permissions, TraCS will add the HSMV number for you. See Step 2 below.

	<u>Steps</u>:		<u>Steps</u>:
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	1. Create a new crash in TraCS.		1. Create a new crash in TraCS.

	2. Type the 8-digit HSMV number into the HSMV Crash Report # field.		2. Type the 8-digit HSMV number into the HSMV Crash Report # field.   If you do not have someone with Records Data Entry (RDE) level, TraCS will complete this step for you.

	3. Fill out the rest of the crash according to the original crash report.   You will be required to use the Location Tool to plot the location of the crash.		3. Fill out the rest of the crash according to the original crash report.   You will be required to use the Location Tool to plot the location of the crash.
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	10. Contact TraCS support and request that the crash be flagged as Submitted.   We will flag it and then remove it from the outgoing transmission batch.		10. Contact TraCS support and request that the crash be flagged as Submitted.   We will flag it and then remove it from the outgoing transmission batch.
			:If TraCS will be adding the HSMV number to the form, provide the 8-digit number from the original crash form.

	11. Once TraCS has flagged the crash as Submitted, you may complete the Update as usual.		11. Once TraCS has flagged the crash as Submitted, you may complete the Update as usual.

Admin: /* Correcting Case Numbers on Long and Short Form Crashes */

2025-08-13T17:22:42Z