TraCS Form Dates and Meanings - Revision history

Admin at 20:58, 23 May 2024

2024-05-23T20:58:55Z

← Older revision		Revision as of 16:58, 23 May 2024
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	Currently, only crashes and UTC's will have a submission date.		Currently, only crashes and UTC's will have a submission date.

	For crashes, this is the date the crash transmitted to ~~FLSHMV~~.		For crashes, this is the date the crash transmitted to FLHSMV.

	For UTC's, if the citation does not require a court appearance, this is the date that it transmitted to the clerk.   These citations will have a status of Submitted.   If the citation requires a court appearance, this is the date that the citation flagged with a status of Mailed.		For UTC's, if the citation does not require a court appearance, this is the date that it transmitted to the clerk.   These citations will have a status of Submitted.   If the citation requires a court appearance, this is the date that the citation flagged with a status of Mailed.

Admin: /* Dates in the Form Status Section on the Form */

2024-03-29T19:45:34Z

Dates in the Form Status Section on the Form

← Older revision		Revision as of 15:45, 29 March 2024
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	===Dates in the Form Status Section on the Form===		===Dates in the Form Status Section on the Form===

	If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with ~~the various~~ statuses for a form.   If ~~populated~~, the status fields will show the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the user who pressed it.		If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with common statuses for a form.   If Validated, Reviewed, Accepted, Rejected, Voided, or Deleted was pressed, the status fields will show the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the user who pressed it.

	The fact that the grid shows a date and time stamp is not an indicator of the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at the listed date and time.		The fact that the grid shows a date and time stamp is not an indicator of the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at the listed date and time.

Admin: /* Dates in the Form Status Section on the Form */

2024-03-29T19:43:28Z

Dates in the Form Status Section on the Form

← Older revision		Revision as of 15:43, 29 March 2024
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	===Dates in the Form Status Section on the Form===		===Dates in the Form Status Section on the Form===

	If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will ~~have~~ the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the ~~person~~ who pressed it.		If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status fields will show the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the user who pressed it.

	The fact that the grid shows a date and time stamp is not an indicator of the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at the listed date and time.		The fact that the grid shows a date and time stamp is not an indicator of the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at the listed date and time.

	The Current Status field will show the last status button that was pressed. A key with six common statuses are listed below the Current Status field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].		The Current Status field will show the last status button that was pressed.   A key with six common statuses are listed below the Current Status field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].

	Check the red bar along the top of the form to confirm the actual current status of the form.		Check the red bar along the very top of the form to confirm the actual current status of the form.

Admin at 19:40, 29 March 2024

2024-03-29T19:40:07Z

← Older revision		Revision as of 15:40, 29 March 2024
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	<u>Auto Export Dates</u>		<u>Auto Export Dates</u>

	There are four (4) different auto export date columns in the Forms Manager, AutoExport Base 64, AutoExport PDF, AutoExport TIFF, and AutoExport XML. Each one is for a different type of export job.   Your agency may use any, all, or none of them.   A date in this column indicates that a file of that type was exported to a secure server for pick up by your agency for an outside vendor.		There are four (4) different auto export date columns in the Forms Manager, AutoExport Base 64, AutoExport PDF, AutoExport TIFF, and AutoExport XML. Each one is for a different type of export job.   Your agency may use any, all, or none of them.   A date in this column indicates that a file of that type was exported to a secure server for pick up by your agency for interna use and/or for an outside vendor.

	The Auto Export dates have nothing to do with the export of crashes and citations to the state and clerk.   Those are separate jobs with separate export dates (see Submission Date above).   The dates in the Auto Export columns indicate the date that the particular export job ran and nothing else.   For example, a date in the AutoExport PDF column means that a PDF copy of the form exported to a secure server for pickup by the agency.		The Auto Export dates have nothing to do with the export of crashes and citations to the state and clerk.   Those are separate jobs with separate export dates (see Submission Date above).   The dates in the Auto Export columns indicate the date that the particular export job ran and nothing else.   For example, a date in the AutoExport PDF column means that a PDF copy of the form exported to a secure server for pickup by the agency.

Admin at 19:38, 29 March 2024

2024-03-29T19:38:32Z

← Older revision		Revision as of 15:38, 29 March 2024
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	<u>Auto Export Dates</u>		<u>Auto Export Dates</u>

	There are four (4) different ~~Auto Export Date~~ columns in the Forms Manager, AutoExport Base 64, AutoExport PDF, AutoExport TIFF, and AutoExport XML. Each one is for a different type of export job.   Your agency may use any, all, or none of them.   A date in this column indicates that a file of that type was exported to a secure server for pick up by your agency for an outside vendor.		There are four (4) different auto export date columns in the Forms Manager, AutoExport Base 64, AutoExport PDF, AutoExport TIFF, and AutoExport XML. Each one is for a different type of export job.   Your agency may use any, all, or none of them.   A date in this column indicates that a file of that type was exported to a secure server for pick up by your agency for an outside vendor.

	The Auto Export dates have nothing to do with the export of crashes and citations to the state and clerk.   Those are separate jobs with separate export dates (see Submission Date above).   The dates in the Auto Export columns indicate the date that the particular export job ran and nothing else.   For example, a date in the AutoExport PDF column means that a PDF copy of the form exported to a secure server for pickup by the agency.		The Auto Export dates have nothing to do with the export of crashes and citations to the state and clerk.   Those are separate jobs with separate export dates (see Submission Date above).   The dates in the Auto Export columns indicate the date that the particular export job ran and nothing else.   For example, a date in the AutoExport PDF column means that a PDF copy of the form exported to a secure server for pickup by the agency.

Admin at 19:36, 29 March 2024

2024-03-29T19:36:45Z

← Older revision		Revision as of 15:36, 29 March 2024
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	~~The various types of dates for TraCS forms are listed below along with their meanings.~~

	===Dates in the Forms Manager===		===Dates in the Forms Manager===

Admin: /* Dates in the Form Status Section on the Form */

2024-03-29T19:29:26Z

Dates in the Form Status Section on the Form

← Older revision		Revision as of 15:29, 29 March 2024
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	If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the person who pressed it.		If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the person who pressed it.

	~~Just because~~ the grid shows a date and time stamp ~~does~~ not ~~indicate~~ the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at ~~some point~~.		The fact that the grid shows a date and time stamp is not an indicator of the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at the listed date and time.

	The Current Status field will show the last status button that was pressed. A key with six common statuses are listed below the Current Status field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].		The Current Status field will show the last status button that was pressed. A key with six common statuses are listed below the Current Status field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].

	Check the red bar along the top of the form to confirm the actual current status of the form.		Check the red bar along the top of the form to confirm the actual current status of the form.

Admin: /* Dates in the Form Status Section on the Form */

2024-03-29T19:28:06Z

Dates in the Form Status Section on the Form

← Older revision		Revision as of 15:28, 29 March 2024
Line 25:		Line 25:
	If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the person who pressed it.		If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the person who pressed it.

	Just because the grid shows a date and time stamp does not indicate the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   ~~Check~~ the ~~Current Status field~~.		Just because the grid shows a date and time stamp does not indicate the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   It means that the Accept button was pressed at some point.

	The Current Status field ~~shows~~ the ~~current~~ status ~~of the form~~. ~~ ~~A key with six common statuses are listed below ~~that~~ field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].		The Current Status field will show the last status button that was pressed. A key with six common statuses are listed below the Current Status field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].

			Check the red bar along the top of the form to confirm the actual current status of the form.

Admin: /* Dates in the Form Status Section on the Form */

2024-03-29T19:19:12Z

Dates in the Form Status Section on the Form

← Older revision		Revision as of 15:19, 29 March 2024
Line 23:		Line 23:
	===Dates in the Form Status Section on the Form===		===Dates in the Form Status Section on the Form===

	If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along ~~wit~~ the User ID and badge/ID number of the person who pressed it.		If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along with the User ID and badge/ID number of the person who pressed it.

	The Current Status field shows the current status of the form. A key with six ~~of the most~~ common statuses are listed below that field. All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].		Just because the grid shows a date and time stamp does not indicate the current status of a form.   For instance, if a form shows a name, date, and time for Accepted, that does not mean that Accepted is the current status of the form.   Check the Current Status field.

			The Current Status field shows the current status of the form.  A key with six common statuses are listed below that field.   All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].

Admin at 18:59, 29 March 2024

2024-03-29T18:59:06Z

← Older revision		Revision as of 14:59, 29 March 2024
Line 23:		Line 23:
	===Dates in the Form Status Section on the Form===		===Dates in the Form Status Section on the Form===

	If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the ''most recent'' date and time that the button was pressed along wit the User ID and badge/ID number of the person who pressed it.		If you open a form and scroll down to the bottom to the Form Status section, you will see a grid with the various statuses for a form.   If populated, the status will have the <u>most recent</u> date and time that the button was pressed along wit the User ID and badge/ID number of the person who pressed it.

	The Current Status shows the current status of the form.		The Current Status field shows the current status of the form. A key with six of the most common statuses are listed below that field. All status codes are listed on [[TraCS_Form_and_Case_Status_Codes#Code_Text_and_Code_Value\|this page]].