TraCS Form Statuses and Meanings: Difference between revisions

Latest revision as of 15:28, 24 February 2025

The various statuses for TraCS forms are listed below along with their meanings.

Accepted - The form has been approved by a supervisor, or it has been automatically accepted via agency rule.

Accepted Void - UTC and DUI Citations Only - A voided citation has been accepted by a supervisor.

Dismissed - UTC & Parking/Ordinance Only - The citation has been Dismissed at the clerk or court level.

Mailed -

UTC - The citation requires a court appearance, and the officer should have turned in the signed copy so the agency can deliver it to the clerk.

Boating (UBC) - A PDF copy of the citation has been sent to FWC. The agency is responsible for delivering copies to the clerk.

Open -

The form is incomplete.

An officer is actively working on the form.

The form has not passed final validation.

The form was validated or accepted at some point, but someone opened it and pressed Edit and didn't press Validate again.

Paid - Parking/Ordinance Only - The citation has been paid.

Rejected - The form has been rejected by a supervisor.

Reviewed - The form has been reviewed by a supervisor and is ready to be accepted.

Submitted - Crash, Parking, and UTC Only

The form is a long, short, or updated crash that has transmitted to HSMV.

The form is a parking/ordinance form that has transmitted to the clerk (Miami-Dade agencies, Orange SO, Pasco SO, and Tampa PD only).

The form is a UTC that does not require a court appearance that has transmitted to the Clerk of Courts (COC).

Submitted as Voided - UTC & DUI Citation Only - The agency has notified HSMV that a UTC or DUI Citation has been voided.

Validated - The Validate button has been pressed and the form has passed final validation. The form is ready to be accepted by a supervisor.

Voided - The form has been voided.

User Deleted - The form has been deleted by an administrator.

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+The various statuses for TraCS forms are listed below along with their meanings.
-The various statuses for TraCS forms and listed below along with their meanings.  &nbsp; Not all statuses are available for all forms.
+<u>Accepted</u> - The form has been approved by a supervisor, or it has been automatically accepted via agency rule.
-Accepted - The form has been approved by a supervisor. &nbsp; Crashes and UTC's that do not require a court appearance transmit within 24 hours of being accepted.
+<u>Accepted Void</u> - UTC and DUI Citations Only - A voided citation has been accepted by a supervisor.
-Accepted Void - UTC and DUI Citations Only - A voided citation has been accepted by a supervisor.
+<u>Dismissed</u> - UTC & Parking/Ordinance Only - The citation has been Dismissed at the clerk or court level.
-Mailed - The form is a UTC that requires a court appearance that has accepted by a supervisor or the officer and has flagged as Mailed so Records personnel know they should have a signed copy from the officer.
+<u>Mailed</u> -
-Open -
+UTC - The citation requires a court appearance, and the officer should have turned in the signed copy so the agency can deliver it to the clerk.
-:The form is incomplete and/or has not passed final validation
+Boating (UBC) - A PDF copy of the citation has been sent to FWC. &nbsp; The agency is responsible for delivering copies to the clerk.
-:The form is actively being worked on by the officer
-:The form was validated at some point, but someone opened it and pressed Edit and didn't press Validate again.
-Paid - Parking/Ordinance Forms Only - The citation has been paid.
+<u>Open</u> -
-Reviewed - The form has been reviewed by a supervisor and is ready to be accepted. &nbsp; Reviewed is only used by agencies who have a two-level approval process. &nbsp; Review is done before Accept, not after.
+:The form is incomplete.
+:An officer is actively working on the form.
+:The form has not passed final validation.
+:The form was validated or accepted at some point, but someone opened it and pressed Edit and didn't press Validate again.
-Submitted -
+<u>Paid</u> - Parking/Ordinance Only - The citation has been paid.
-:The form is a long, short, or update crash that has been accepted by a supervisor and has transmitted to FLSHMV.
+<u>Rejected</u> - The form has been rejected by a supervisor.
-:The form is a UTC that does not require a court appearance that has been accepted by a supervisor and has transmitted to the Clerk of Courts (COC).
+<u>Reviewed</u> - The form has been reviewed by a supervisor and is ready to be accepted.
-Submitted as Voided - UTC & DUI Citation Only - HSMV has been notified regarding a voided UTC or DUI Citation.
+<u>Submitted</u> - Crash, Parking, and UTC Only
-Validated - The Validate button has been pressed and the form has passed final validation.
+:The form is a long, short, or updated crash that has transmitted to HSMV.
-Voided - The form has been voided.
+:The form is a parking/ordinance form that has transmitted to the clerk (Miami-Dade agencies, Orange SO, Pasco SO, and Tampa PD ''only'').
-User Deleted - The form has been deleted.
+:The form is a UTC that does not require a court appearance that has transmitted to the Clerk of Courts (COC).
+<u>Submitted as Voided</u> - UTC & DUI Citation Only - The agency has notified HSMV that a UTC or DUI Citation has been voided.
+<u>Validated</u> - The Validate button has been pressed and the form has passed final validation. &nbsp; The form is ready to be accepted by a supervisor.
+<u>Voided</u> - The form has been voided.
+<u>User Deleted</u> - The form has been deleted by an administrator.