How To Amend a Citation: Difference between revisions
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Make your changes and validate as usual. | Make your changes and validate as usual. | ||
The original citation will now show Amended next to the form type in the Forms Manager and will have an Amended watermark on the printed report. The new version of the citation will not have a watermark. | The original citation will now show Amended next to the form type in the Forms Manager and will have an Amended watermark on the printed report. The new version of the citation will not have a watermark. | ||
Once the amended version of the citation is Accepted, it will process and | Once the amended version of the citation is Accepted, it will process and change to Mailed or Submitted. ''Submitted citations will get rejected by the clerk's system as duplicates and will not import into their database.'' | ||
''The agency MUST notify the clerk regarding the amended citation and print a copy of the new citation and deliver it to them. | ''The agency MUST notify the clerk regarding the amended citation and print a copy of the new citation and deliver it to them. The clerk will let the agency know what additional steps are needed.'' | ||
[[Image:AmendedFormsManager.png]] | [[Image:AmendedFormsManager.png]] | ||
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This is what the printed copy of the ''original'' citation that has been amended looks like. | This is what the printed copy of the ''original'' citation that has been amended looks like. | ||
This indicates that there is a more recent version of the citation. | This indicates that there is a more recent version of the citation. The new version will not have a watermark. | ||
[[Image:AmendedReport.png]] | [[Image:AmendedReport.png]] | ||
Revision as of 18:31, 26 February 2024
Once a citation has been submitted to the clerk, any changes must be made by amending the form.
Citations that have been submitted to the clerk will have a status of either Mailed or Submitted. Mailed (court appearance) citations are delivered to the clerk by the agency and Submitted (no court appearance) citations electronically transmit to the clerk.
To amend a citation, open it and press the Amend Form button and answer Yes to the prompt asking if you want to amend the form.
On the next prompt, enter the reason you are updating the citation. The text entered here is for agency reference only.
Make your changes and validate as usual.
The original citation will now show Amended next to the form type in the Forms Manager and will have an Amended watermark on the printed report. The new version of the citation will not have a watermark.
Once the amended version of the citation is Accepted, it will process and change to Mailed or Submitted. Submitted citations will get rejected by the clerk's system as duplicates and will not import into their database.
The agency MUST notify the clerk regarding the amended citation and print a copy of the new citation and deliver it to them. The clerk will let the agency know what additional steps are needed.
This is what the printed copy of the original citation that has been amended looks like.
This indicates that there is a more recent version of the citation. The new version will not have a watermark.
