How To Update a Crash Form: Difference between revisions
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If the crash is in Accepted or Validated status, open it and press Edit to make changes. Be sure to revalidate when finished. | If the crash is in Accepted or Validated status, open it and press Edit to make changes. Be sure to revalidate when finished. | ||
If the crash is in Submitted status, open the original crash, or, if the crash has already been updated, open the most recent update. | If the crash is in Submitted status, open the original crash, or, if the crash has already been updated, open the most recent update. | ||
''NOTE - When you open a version of the crash that has update(s), you will get a prompt telling you there is an update to the crash and asks if you want to open it. This is broken. The update will not open in a new tab. You should search for the crash by the HSMV number to get a list of all versions of the crash.'' | |||
Press the Update Crash Form button at the top and answer Yes to the prompt asking if you want to update the crash. | Press the Update Crash Form button at the top and answer Yes to the prompt asking if you want to update the crash. | ||
If there is already an existing update, you will get a prompt telling you this and asking if you are sure you want to update this version of the crash. If you are not sure, answer No, exit out, and check to make sure that you are updating the most recent version. | If there is already an existing update, you will get a prompt telling you this and asking if you are sure you want to update this version of the crash. If you are not sure, answer No, exit out, and check to make sure that you are updating the most recent version. To do this type the 8-digit HSMV number into the Form Number field and Search. All versions of the crash will appear in the forms manager. Find the most recent version by looking at the Form Date and update that version. | ||
On the next prompt, enter the reason you are updating the crash. The text entered here is for agency reference only and does not transmit to HSMV. | On the next prompt, enter the reason you are updating the crash. The text entered here is for agency reference only and does not transmit to HSMV. | ||
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Make your changes to the crash and validate as usual. | Make your changes to the crash and validate as usual. | ||
Once the crash is accepted by a supervisor it will transmit to the state. | Once the crash is accepted by a supervisor it will transmit to the state. | ||
===How to Update a Crash From a Previous Vendor=== | ===How to Update a Crash From a Previous Vendor=== | ||
Revision as of 16:04, 8 March 2024
Overview
Once a crash has been submitted to FLHSMV, any changes must be made via Update.
The updated crash will transmit to the state and overwrite the original crash in their system.
IMPORTANT NOTE:
Per HSMV, if the submitted crash is a Short Form, you cannot complete an update to change the Injury Severity from None to any of the other injury types. If there is ANY indication or complaint of pain or discomfort by any of the parties involved, a Long form MUST be completed initially. See FSS 316.066(1)(a) for details.
How to Update an Existing Crash
Driver Exchange Crashes
You cannot complete an Update to a Driver Exchange form.
If you need make changes to a Driver Exchange, open it and press Edit. If you get a pop message that it has been approved by administration and cannot be edited, contact your administrator or TraCS Support and request that it be put back in Open status.
Be sure to revalidate once your changes are complete.
Long and Short Form Crashes
Crashes must be in Submitted status in order to complete an Update.
If the crash is in Accepted or Validated status, open it and press Edit to make changes. Be sure to revalidate when finished.
If the crash is in Submitted status, open the original crash, or, if the crash has already been updated, open the most recent update.
NOTE - When you open a version of the crash that has update(s), you will get a prompt telling you there is an update to the crash and asks if you want to open it. This is broken. The update will not open in a new tab. You should search for the crash by the HSMV number to get a list of all versions of the crash.
Press the Update Crash Form button at the top and answer Yes to the prompt asking if you want to update the crash.
If there is already an existing update, you will get a prompt telling you this and asking if you are sure you want to update this version of the crash. If you are not sure, answer No, exit out, and check to make sure that you are updating the most recent version. To do this type the 8-digit HSMV number into the Form Number field and Search. All versions of the crash will appear in the forms manager. Find the most recent version by looking at the Form Date and update that version.
On the next prompt, enter the reason you are updating the crash. The text entered here is for agency reference only and does not transmit to HSMV.
If you are not the officer who completed the original crash, you will get a prompt stating this and telling you that the original officer will be added as a witness. Press OK.
Make your changes to the crash and validate as usual.
Once the crash is accepted by a supervisor it will transmit to the state.