New Agency Checklist

Checklist for the Agency

1. MOU

2. HSMV Crash ID

Even if you are already submitting crashes to HSMV under your current vendor, you must get a new Crash ID for TraCS

When you get your Crash ID from HSMV, forward it to support@tracsflorida.org

3. HSMV Form Numbers - Crash, UTC, and DUI

Request crash numbers by emailing crashrecords@flhsmv.gov

Request UTC and DUI by emailing courtassist@flhsmv.gov

Once you get the numbers, forward the email to support@tracsflorida.org

NOTE - We cannot use Crash, UTC, or DUI numbers from your previous vendor(s). You must order new blocks of numbers from HSMV for TraCS.

4. FWC Form Numbers

If you will be using the boating citation, you must email FWC to request a block of numbers.

The form may be used as a citation or a warning. The TraCS team will add boating warning numbers for you.

5. A list of forms the agency will be using (add link to Wiki on available forms)

6. Court Locations

7. Fine Amounts

Generic fine amounts for moving, non-moving, pedestrian, and bicycle violations

Fines that differ from the generic fines such as littering, ATV violations, move over, and red light

Speeding fines

If you are in a county that has agencies that use TraCS, we can copy this information from an existing agency. Check with TraCS Support to find out.

8. Tow Locations

9. User List -

TraCS will provide you with a spreadsheet to fill out. We will need the following information:

First and Last Name

Badge/ID Number

Rank or Title

Email address

Access Level

Records (view/print)

Reporter (create new reports)

Supervisor (approve & reject reports)

AgencyAdmin (manage users/delete forms)

Checklist for the TraCS Team

eCitation Rule - 8.00 or 14.00

Create Forms File

Check to see if county is on TCATS 6.0 or 6.1 for UTC

Create Custom File

Set up Crash Export to HSMV

Set up UTC Export to COC

Set up Boating Export to FWC

SFTP account set up for agency - if sending to TraCS SFTP

SFTP account set up for clerk - if new county

Add Warning numbers

Add Boating warning numbers

Add Crash, UTC, and/or DUI numbers

Auto Accept - UTC, tow, etc.