New Agency Checklist

Checklist for the Agency

1. MOU

2. HSMV Crash ID

Even if you are already submitting crashes to HSMV under your current vendor, you must get a new Crash ID for TraCS

When you get your Crash ID from HSMV, forward it to support@tracsflorida.org

3. HSMV Form Numbers - Crash, UTC, and DUI

Request crash numbers by emailing crashrecords@flhsmv.gov

Request UTC and DUI by emailing courtassist@flhsmv.gov

Once you get the numbers, forward the email to support@tracsflorida.org

NOTE - We cannot use Crash, UTC, or DUI numbers from your previous vendor(s). You must order new blocks of numbers from HSMV for TraCS.

4. FWC Form Numbers

Request boating (UBC) numbers by emailing dle.reports@myfwc.com.

The form may be used as a citation or a warning. The TraCS team will add boating warning numbers for you.

5. A list of forms the agency will be using (add link to Wiki on available forms)

6. Court Locations - We will add these to your custom file so they appear as a pick list for officers on the UTC and DUI citations.

7. Fine Amounts - We will add these to your custom file so they automatically populate on the UTC

Generic fine amounts for moving, non-moving, pedestrian, and bicycle violations

Fines that differ from the generic fines such as littering, ATV violations, move over, and red light

Speeding fines

If you are in a county that has agencies that use TraCS, we can copy this information from an existing agency. Check with TraCS Support to find out.

8. Tow Locations - We will add these to your custom file so they appear as a pick list on the crash and tow forms.

9. User List -

TraCS will provide you with a spreadsheet to fill out. We will need the following information:

First and Last Name

Badge/ID Number

Rank or Title

Email address

Access Level

Records (view/print)

Reporter (create new reports)

Supervisor (approve & reject reports)

AgencyAdmin (manage users/delete forms)

Checklist for the TraCS Team

Add agency group to server

Create TraCS ID for the agency

Create TraCS log on for the agency (tracsXXX)

Check to see if agency needs to be added to any support tables

Add agency to eCitation Rule - 8.00 or 14.00

Add/Move agency folder in SVN

Create Available Forms File - Check to see if county is on TCATS 6.0 or 6.1 for UTC

Create Custom File

Push out Available Forms File

Push out Custom File

Push out ELVIS or other NCIC as default

Push out Signal 4 Diagram Tool

Set up Crash Export to HSMV

Set up UTC Export to COC

Set up Boating Export to FWC

Set up SFTP account for agency - if sending to TraCS SFTP

Set up SFTP account for clerk - if new county

Add Warning numbers

Add Boating warning numbers

Add Crash, UTC, and/or DUI numbers

Auto Accept - UTC, tow, etc.