New Agency Checklist: Difference between revisions
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===Checklist for the Agency=== | ===Checklist for the Agency=== | ||
'''MOU''' | |||
'''HSMV Crash ID''' | |||
:Even if you are already submitting crashes to HSMV under your current vendor, you must get a new Crash ID for TraCS | :Even if you are already submitting crashes to HSMV under your current vendor, you must get a new Crash ID for TraCS | ||
:When you get your Crash ID from HSMV, forward it to [mailto:support@tracsflorida.org support@tracsflorida.org] | :When you get your Crash ID from HSMV, forward it to [mailto:support@tracsflorida.org support@tracsflorida.org] | ||
'''HSMV Form Numbers - Crash, UTC, and DUI''' | |||
:Request crash numbers by emailing [mailto:crashrecords@flhsmv.gov crashrecords@flhsmv.gov] | :Request crash numbers by emailing [mailto:crashrecords@flhsmv.gov crashrecords@flhsmv.gov] | ||
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:NOTE - We cannot use Crash, UTC, or DUI numbers from your previous vendor(s). You must order new blocks of numbers from HSMV for TraCS. | :NOTE - We cannot use Crash, UTC, or DUI numbers from your previous vendor(s). You must order new blocks of numbers from HSMV for TraCS. | ||
'''FWC Form Numbers''' | |||
:Request boating (UBC) numbers by emailing [mailto:dle.reports@myfwc.com dle.reports@myfwc.com]. | :Request boating (UBC) numbers by emailing [mailto:dle.reports@myfwc.com dle.reports@myfwc.com]. | ||
:The form may be used as a citation or a warning. The TraCS team will add boating warning numbers for you. | :The form may be used as a citation or a warning. The TraCS team will add boating warning numbers for you. | ||
'''A list of forms the agency will be using''' (add link to Wiki on available forms) | |||
'''Court Locations''' - We will add these to your custom file so they appear as a pick list for officers on the UTC and DUI citations. | |||
'''Fine Amounts''' - We will add these to your custom file so they automatically populate on the UTC | |||
:Generic fine amounts for moving, non-moving, pedestrian, and bicycle violations | :Generic fine amounts for moving, non-moving, pedestrian, and bicycle violations | ||
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:If you are in a county that has agencies that use TraCS, we can copy this information from an existing agency. Check with TraCS Support to find out. | :If you are in a county that has agencies that use TraCS, we can copy this information from an existing agency. Check with TraCS Support to find out. | ||
'''Tow Locations''' - We will add these to your custom file so they appear as a pick list on the crash and tow forms. | |||
'''User List''' | |||
TraCS will provide you with a spreadsheet to fill out. We will need the following information: | TraCS will provide you with a spreadsheet to fill out. We will need the following information: | ||
Revision as of 18:23, 19 February 2024
Checklist for the Agency
MOU
HSMV Crash ID
- Even if you are already submitting crashes to HSMV under your current vendor, you must get a new Crash ID for TraCS
- When you get your Crash ID from HSMV, forward it to support@tracsflorida.org
HSMV Form Numbers - Crash, UTC, and DUI
- Request crash numbers by emailing crashrecords@flhsmv.gov
- Request UTC and DUI by emailing courtassist@flhsmv.gov
- Once you get the numbers, forward the email to support@tracsflorida.org
- NOTE - We cannot use Crash, UTC, or DUI numbers from your previous vendor(s). You must order new blocks of numbers from HSMV for TraCS.
FWC Form Numbers
- Request boating (UBC) numbers by emailing dle.reports@myfwc.com.
- The form may be used as a citation or a warning. The TraCS team will add boating warning numbers for you.
A list of forms the agency will be using (add link to Wiki on available forms)
Court Locations - We will add these to your custom file so they appear as a pick list for officers on the UTC and DUI citations.
Fine Amounts - We will add these to your custom file so they automatically populate on the UTC
- Generic fine amounts for moving, non-moving, pedestrian, and bicycle violations
- Fines that differ from the generic fines such as littering, ATV violations, move over, and red light
- Speeding fines
- If you are in a county that has agencies that use TraCS, we can copy this information from an existing agency. Check with TraCS Support to find out.
Tow Locations - We will add these to your custom file so they appear as a pick list on the crash and tow forms.
User List
TraCS will provide you with a spreadsheet to fill out. We will need the following information:
- First and Last Name
- Badge/ID Number
- Rank or Title
- Email address
- Access Level
- Records (view/print)
- Reporter (create new reports)
- Supervisor (approve & reject reports)
- AgencyAdmin (manage users/delete forms)
Checklist for the TraCS Team
Add agency group to server
Create TraCS ID for the agency
Create TraCS log on for the agency (tracsXXX)
Check to see if agency needs to be added to any support tables
Add agency to eCitation Rule - 8.00 or 14.00
Add/Move agency folder in SVN
Create Available Forms File - Check to see if county is on TCATS 6.0 or 6.1 for UTC
Create Custom File
Push out Available Forms File
Push out Custom File
Push out ELVIS or other NCIC as default
Push out Signal 4 Diagram Tool
Set up Crash Export to HSMV
Set up UTC Export to COC
Set up Boating Export to FWC
Set up SFTP account for agency - if sending to TraCS SFTP
Set up SFTP account for clerk - if new county
Add Warning numbers
Add Boating warning numbers
Add Crash, UTC, and/or DUI numbers
Auto Accept - UTC, tow, etc.