TraCS Form Dates and Meanings

The various types of dates for TraCS forms are listed below along with their meanings.

Dates in the Forms Manager

Form Date

This is the date that the form was created.

Submission Date

Only crashes and UTC's will have a submission date.

For crashes, this is the date the crash transmitted to FLSHMV.

For citations, if the citation does not require a court appearance, this is the date that it transmitted to the clerk.   These citations will have a status of Submitted.   If the citation requires a court appearance, this is the date that the citation flagged with a status of Mailed.

Auto Export Dates

There are four (4) different Auto Export Date columns in the Forms Manager, Base 64, PDF, TIFF, and XML. Each one is for a different export job.   Your agency may use any, all, or none of them.   A date in this column indicates that a file of that type was exported to a secure server for pick up by your agency for an outside vendor.

NOTE: The Auto Export jobs have nothing to do with the export of crashes and citations to the state and clerk.   Those are separate jobs with separate dates.   The dates in the Auto Export columns indicate the date that that particular export job ran and nothing else.