TraCS Form Log: Difference between revisions

Latest revision as of 15:36, 9 October 2024

Overview

Agency administrators may access the TraCS Form Log to look at activity for a date range, user, form, computer, form key, or form number.

Activity in the logs includes the following:

The date and time a user logged in
The computer that was used
Whether or not a user has synced their work with the server
The number assigned to the form and when it was assigned
The date and time a form was opened, edited, validated, accepted, etc., and who performed the action
Whether or not a form was printed along with who printed it and when.
The date and time a form processed for export to HSMV, the Clerk of Courts, or the agency

The results may be copied and pasted to Excel or Notepad or exported to Excel.

Form Activity

To look at activity for a particular form, with the form closed, highlight it, go to the View tab, and press the TraCS Form Log button.

The date range defaults to the past 30 days.

If the form is over 30 days old, you will need to use the Other Activity method to search and adjust the dates accordingly.

Other Activity

To look at activity for a date range, user, form key, case key, form number, or computer name, first press Clear on the Form tab to clear out any search results.

Go to the View tab and press the TraCS Form Log button.
The date range defaults to the past 30 days. Change it if needed.
Add your search criteria to the applicable fields and press Search.

The Action Name column shows what happened.
The date, time, and User ID fields showed who performed the action and when.
The Computer Name field shows the machine where the action was performed.

The results may be copied to Excel, Notepad, or other application by using the Windows commands Ctrl-A (select all), Ctrl-C (copy), Ctrl-V (paste). You may also export to Excel by pressing the Export to Excel button at the upper left.

Here is a sample of Action Names and their meanings:

Login - A user logged in
OPENFORM - A form was opened.
EDITFORM - The Edit button was pressed.
ACCEPT - The Accept button was pressed.
VALIDATE - The Validate button was pressed.
PRINT (along with the name of the report that was selected) - A form was printed.
EXPORT (along with the export type) - A form was exported to the agency SFTP. Export does not mean the form submitted to the state or to the clerk. That is a separate action. See SUBMIT.
SUBMIT (along with the form name) - A form was processed for submission to the state or to the clerk.
Form Download - A form was accessed, either by opening it or by highlighting it or right clicking on it to perform an action (print, export, delete, etc.)
Form Upload - A form synced with the server.

@@ Line 1: / Line 1: @@
 ====Overview====
-Agency administrators may access the TraCS Form Log to look at activity for a date range, user, form, computer, or form number.
+Agency administrators may access the TraCS Form Log to look at activity for a date range, user, form, computer, form key, or form number.
-The log shows....
+Activity in the logs includes the following:
+:The date and time a user logged in <br> The computer that was used <br> Whether or not a user has synced their work with the server <br> The number assigned to the form and when it was assigned <br> The date and time a form was opened, edited, validated, accepted, etc., and who performed the action <br> Whether or not a form was printed along with who printed it and when. <br> The date and time a form processed for export to HSMV, the Clerk of Courts, or the agency
 The results may be copied and pasted to Excel or Notepad or exported to Excel.
@@ Line 11: / Line 13: @@
 To look at activity for a particular form, with the form closed, highlight it, go to the View tab, and press the TraCS Form Log button.
-The date range defaults to the past 30 days. &nbsp; If the form is over 30 days old, you will need to use the [Other Activity} method to search and adjust the dates accordingly.
+The date range defaults to the past 30 days.
+If the form is over 30 days old, you will need to use the [https://www.tracsflorida.org/wiki/index.php?title=TraCS_Form_Log#Other_Activity Other Activity] method to search and adjust the dates accordingly.
 [[File:FormLogSteps1.png |center]]
+[[File:FormLogSample1.png|center]]
 ====Other Activity====
@@ Line 19: / Line 25: @@
 To look at activity for a date range, user, form key, case key, form number, or computer name, first press Clear on the Form tab to clear out any search results.
-:Go to the View tab and press the TraCS Form Log button. <br> The date range defaults to the past 30 days. <br> Change it if needed. <br> Add your search criteria to the applicable fields and press Search.
+:Go to the View tab and press the TraCS Form Log button. <br> The date range defaults to the past 30 days. &nbsp; Change it if needed. <br> Add your search criteria to the applicable fields and press Search.
-[[File:FormLogStepsUser.png |center]]
+:The Action Name column shows what happened. <br> The date, time, and User ID fields showed who performed the action and when. <br> The Computer Name field shows the machine where the action was performed.
-The Action Name column shows what happened.  &nbsp; The date, time, and User ID fields showed who performed the action. &nbsp; The Computer Name field shows the machine where the action was performed.
+The results may be copied to Excel, Notepad, or other application by using the Windows commands Ctrl-A (select all), Ctrl-C (copy), Ctrl-V (paste).  &nbsp; You may also export to Excel by pressing the Export to Excel button at the upper left.
+[[File:FormLogStepsUser.png|center]]
 Here is a sample of Action Names and their meanings:
-:Login - A user logged in
+:Login - A user logged in <br> OPENFORM - A form was opened. <br>EDITFORM - The Edit button was pressed.<br>ACCEPT - The Accept button was pressed.<br>VALIDATE - The Validate button was pressed.<br>PRINT (along with the name of the report that was selected) - A form was printed.<br>EXPORT (along with the export type) - A form was exported to the agency SFTP. &nbsp; Export does not mean the form submitted to the state or to the clerk.  &nbsp; That is a separate action. &nbsp; See SUBMIT. <br> SUBMIT (along with the form name) - A form was processed for submission to the state or to the clerk. <br> Form Download - A form was accessed, either by opening it or by highlighting it or right clicking on it to perform an action (print, export, delete, etc.)<br>Form Upload - A form synced with the server.
-:OPENFORM - A form was opened.
-:EDITFORM - The Edit button was pressed.
-:ACCEPT - The Accept button was pressed.
-:VALIDATE - The Validate button was pressed.
-:PRINT (along with the name of the report that was selected) - A form was printed.
-:EXPORT (along with the export type) - A form was exported to the agency SFTP. &nbsp; Export does not mean the form submitted to the state or to the clerk.  &nbsp; That is a separate action. See SUBMIT.
-:SUBMIT (along with the form name) - A form was processed for submission to the state or to the clerk.
-:Form Download - A form was accessed, either by opening it or by highlighting it or right clicking on it to perform an action (print, export, delete, etc.)
-:Form Upload - A form synced with the server.
-The results may be copied to Excel, Notepad, or other application by using the Windows commands Ctrl-A (select all), Ctrl-C (copy), Ctrl-V (paste).  &nbsp; You may also export to Excel by pressing the Export to Excel button at the upper left.
 [[File:FormLogSample.png|center]]