How To Set Up Defaults

Overview

When a new user account is created, a User Defaults ID is automatically created.   This ID stores the default settings for the user's profile.   Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.

There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, agency city & county, officer name and ID number, and the last statute or court location that was used on a citation.

There are other defaults that are saved to the user profile that are created and updated by the user.   These include the following:

Advanced Searches
AdHoc Queries
Column settings (layout, width, show/hide)
Day/Night Mode
Favorite searches
Favorite statutes
Favorite citation locations
Navigation Bar settings
Officer signature
Print settings
Quick Add order
Zoom level on forms

Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.

Be sure to log out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

If you use more than one computer for TraCS, be sure you log out of TraCS on one before logging into the other.   If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.   You could lose any new defaults that you have created.

Form Field Defaults

Once officers add their agency, city, county, name, and badge number on each type of form, that information saves to their default profile and will populate in those fields going forward.

The last thing that is entered is what will save to those fields.

If the officer makes a mistake and enters incorrect information in those fields, they should fix it on the next new form they create.

If the officer's name or badge number changes, they should update it on the next new form that they create.   Each form type used by the agency must be updated.   For example, if the agency uses crash, UTC, and tow, the officer must change their information on all three.

Default Signature

Officers may add a default signature to their profile.   Once added, the signature will automatically be added to forms.

A signature is required on UTC and DUI citations.   Adding a default signature saves the officer from having to do it each time they write a citation.

Instructions on how to create one are here.

Forms Manager Settings

Day/Night Mode preference Zoom level on forms Column layout Search tab view & docking Navigation Bar view & docking Quick Add icon order Ribbon settings Auto Print settings

Searches

Favorite, AdHoc, and Advanced Searches

Troubleshooting

Be sure to log out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit.   If you do not log out properly, your defaults will not save.

If you use more than one computer for TraCS, be sure you log out of TraCS on one before logging into the other.   If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.   You could lose any new defaults that you have created.

https://www.tracsflorida.org/wiki/index.php?title=My_Defaults_Are_Not_Saving