How To Expunge and Seal Forms: Difference between revisions
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===How to Expunge=== | |||
====Hosted Agencies==== | |||
If the information to be expunged is on a Mailed or Submitted form, contact TraCS Support or submit a ticket in the issue tracker. Include the case number and form number(s). We will unlock the submission and remove the | |||
====How to Search for Expunged Forms | If the form is a crash, include the defendant name ONLY. Do not include DOB, address, or any PII or CJI information. | ||
====Non-Hosted Agencies==== | |||
===How to Search for Expunged Forms=== | |||
Anyone may search for and view expunged forms. | Anyone may search for and view expunged forms. | ||
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Users should search by form number or case number as usual,but change the Data Source from Current to All before pressing Search. | Users should search by form number or case number as usual,but change the Data Source from Current to All before pressing Search. | ||
===How to Seal=== | |||
Agency administrators may mark forms as Sealed. | Agency administrators may mark forms as Sealed. | ||
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[[File:SealAddUsers.png]] | [[File:SealAddUsers.png]] | ||
===How to Search for Sealed Forms=== | |||
To search for Sealed forms, permitted users should search by form number or case number as usual, but change the Confidential field to Sealed before pressing Search. | To search for Sealed forms, permitted users should search by form number or case number as usual, but change the Confidential field to Sealed before pressing Search. | ||
[[File:SealSearch.png]] | [[File:SealSearch.png]] | ||
Revision as of 16:09, 5 August 2024
How to Expunge
Hosted Agencies
If the information to be expunged is on a Mailed or Submitted form, contact TraCS Support or submit a ticket in the issue tracker. Include the case number and form number(s). We will unlock the submission and remove the
If the form is a crash, include the defendant name ONLY. Do not include DOB, address, or any PII or CJI information.
Non-Hosted Agencies
How to Search for Expunged Forms
Anyone may search for and view expunged forms.
Users should search by form number or case number as usual,but change the Data Source from Current to All before pressing Search.
How to Seal
Agency administrators may mark forms as Sealed.
- First, you will need a list of users who will be allowed access to the form once it is Sealed.
- In the Forms Manager, highlight the form you wish to seal. If there are multiple forms that will be sealed with the same user(s) having access, you may select them all at once.
- Go to the RMS tab and press Edit Form Confidential.
- On the screen that comes up, change the Confidentiality type to Sealed.
- Search for the users who will be allowed to access the form and move them from the Not Permitted Users side to the Permitted Users side. The person sealing the form will automatically be added.
- Once all permitted users have been moved over, press Mark Confidential.
How to Search for Sealed Forms
To search for Sealed forms, permitted users should search by form number or case number as usual, but change the Confidential field to Sealed before pressing Search.
