TraCS Form Log

Agency administrators may access the TraCS Form Log to look at activity for a date range, user, form, computer, or form number.   The results may be copied and pasted to Excel or Notepad or exported to Excel.

To look at activity for a particular form, with the form closed, highlight it, go to the View tab, and press the TraCS Form Log button.

The date range defaults to the past 30 days.   If the form is over 30 days old, you will need to use the method below to search and adjust the dates accordingly.

To look at activity for a date range, user, form key, case key, form number, or computer name, first press Clear on the Form tab to clear out any search results.

Go to the View tab and press the TraCS Form Log button.

The date range defaults to the past 30 days.   Change it if needed.

Add your search criteria to the applicable fields and press Search.

The Action Name column shows what happened.   The date, time, and User ID fields showed who performed the action.   The Computer Name field shows the machine where the action was performed.

Here is a sample of Action Names and their meanings:

Login - A user logged in

OPENFORM - A form was opened.

EDITFORM - The Edit button was pressed.

ACCEPT - The Accept button was pressed.

VALIDATE - The Validate button was pressed.

PRINT (along with the name of the report that was selected) - A form was printed.

EXPORT (along with the export type) - A form was exported to the agency SFTP.   Export does not mean the form submitted to the state or to the clerk.   That is a separate action. See SUBMIT.

SUBMIT (along with the form name) - A form was processed for submission to the state or to the clerk.

Form Download - A form was accessed, either by opening it or by highlighting it or right clicking on it to perform an action (print, export, delete, etc.)

Form Upload - A form synced with the server.

The results may be copied to Excel, Notepad, or other application by using the Windows commands Ctrl-A (select all), Ctrl-C (copy), Ctrl-V (paste).   You may also export to Excel by pressing the Export to Excel button at the upper left.