UTC Keypunching Paper Citations

You may keypunch your paper citations into TraCS.

In order to do this, the users who will be keypunching need a special access level called Records Data Entry (RDE).   This allows them to type the UTC number onto the form.   Contact TraCS Support if you need this level added to someone's profile.   Users with this access will not be able to pull numbers onto forms.   Therefore, road units should not be given the RDE level.

On paper citations, the vehicle section has the Tag Expiration Year with no month or day.   The TraCS form asks for the entire date because it is on the raw NCIC response and that is what will import onto the form.   The entire date is required for validation.   The agency should decide how they want to handle this field.   If the RDE users have ELVIS or other NCIC vendor, they can import it.   Another option would be to request that the officers write the entire date on the paper citation.

Any citation that is keypunched into TraCS that does not require a court appearance will transmit to the clerk unless you are in Broward, Escambia, or Volusia County.   For all other counties, it is imperative that you contact your clerk's office.   Let them know that the infractions that do not require a court appearance will transmit electronically along with your eCitations.   They will tell you what they want done with the paper copies.