Accepting Forms - Why It Is Necessary

Overview

All forms in TraCS should be accepted, either by a supervisor or via auto-accept.   Why?

An accepted form indicates that a form has passed validation and either a supervisor has approved it or the auto accept process has run.

Exporting to State Agencies

Forms must be in Accepted status in order to process for export to FLSHMV, the Clerk of Courts (COC), Florida Fish & Wildlife (FWC), and/or to the agency for RMS and/or outside vendor.   Forms in Open, Rejected, Reviewed, Validated, Voided, or any other status besides Accepted will not process.

Crashes - Long Form crashes, Short Form crashes, and Updates must be submitted within 10 days per FSS.   If they are not in accepted status, they will not process for export to HSMV.

Uniform Traffic Citations (UTC) - All citations must be submitted to the COC within 5 days of issuance per FSS.   If they are not in accepted status, they will not process.

Uniform Boating Citations (UBC) - All citations must be submitted to FWC and the COC.   If they are not in accepted status, they will not process for export to FWC.

Exporting for RMS our Outside Vendor

Agency RMS and/or outside vendor - Crash, UTC, Warnings, Parking, Tow, and/or any forms you have set up to export will not process if they are not in Accepted status.

Analysis Reports

Forms must be in Accepted status to show on may of the pre-built Analysis Reports. &nbsp: Examples below.

Example 1 - The Officer Summary Report will only count forms that have been Accepted.   If you run this report and the numbers seem off, you probably are not accepting your forms.

Example 2 - Any of the reports with Warning in the name will only count forms that have been Accepted.   If you run this report and the numbers seem off, you probably are not accepting your warnings.