Daily E-Crash Load Report

Overview

TraCS transmits Accepted Long Form, Short Form, and Update crashes to FLHSMV once per day around midnight.

When crash files are received and loaded into their system, HSMV sends a Daily E-crash Load Report to the agency via email.   This email serves as a receipt from HSMV to the agency.

The load report shows a count of each type of form that was uploaded into the HSMV repository.   Any load errors are noted in the email.

The subject line of the email reads "Daily E-crash Load Report NEW FORMS" with the agency name.   A typical load report looks like the one below.   "No rows selected" means that there were no load errors.   No action is needed by the agency.

Daily E-crash Load Report NEW FORMS - Orlando PD
  Daily E-crash Load Statistics for 23-Apr-2024
  =============================================
                 Number of ZIP files = 1
                       Total Records = 60
         New Long Form Crash Records = 44
        New Short Form Crash Records = 15
     Updated Long Form Crash Records = 1
    Updated Short Form Crash Records = 0
                         Load Errors = 0
                        Abort Errors = 0
  =============================================
\n##########  Errors for 'crash391_20240423_new.zip'  ##########\n
no rows selected

Load Errors

If you email has "no rows selected" in the body of the email, this means there were no load errors.   No action is needed by the agency.

Examples of load errors errors are below.

Not Receiving an Email

If are not receiving the Daily E-crash Load Report for a particular day, there are several reasons for this.

You are not on the list of recipients. nbsp; Email crashrecords@flhsmv.gov and request to be added.

You are on the list of recipients but the email is going to your spam folder.

You are on the list of recipients but the email is being blocked.   Contact your IT department.

HSMV did not receive any crash files for that particular day.

You may have crashes in Validated status that have not been Accepted.   Only Accepted crashes process for transmission.

Your officers haven't completed any long form, short form, or update crashes.   This is normal.   Some agencies do not have crashes occur on a daily basis.

If you are a non-hosted agency and none of the above reasons apply, services may have stopped on the application server.   See this page for how to restart them.