How To Export Forms

Overview

All TraCS forms with the exception of the Court Management and Tow Locations utility forms may be exported to a PDF or image file.

You may export with the form open or with it closed.

Exporting follows the same rules as printing.   This means that you will not be able to export citations or crashes that have not passed validation.

Exporting With the Form Open

With the form open, you may export to a PDF file.

1. Press Print.
2. Select the report(s) that you wish to export by checking the box next to each one.
3. Use the Setup button to change your printer to PDF.
4. Press Print.
5. Browse to the location where you wish to save the file.
6. Give your file a name.
7. Press Save.

 

Exporting With the Form Closed

You may export to a PDF or image file from the forms manager.   You may select multiple forms at one time to export.

When you export from the forms manager, the form(s) that are selected will lock down during the export process.

Do not select more than 20-25 forms at one time for exporting.   If you do, the system will jam and the forms will stay locked and no one will be able to access them.   In addition, while TraCS is attempting to process the plethora of forms, the system will run slowly for users at the agency, including road units who are attempting to complete crashes and issue citations.

1. In the Forms Manager, select the form(s) you wish to export.
2. Right click and select Export Report.
3. If you are exporting multiple forms, click on the Report Name column header to sort the reports by name.
4. Select the report(s) that you wish to export by checking the box next to each.   If you are exporting multiple forms, you must select a report for each one.
5. Select an image type from the Report Format list.
6. Press Export.
7. Browse to the location where you wish to save the form(s) and press OK.