Access Levels: Difference between revisions

Latest revision as of 16:54, 12 June 2025

The following access levels are available in TraCS. For more on managing these levels for users, see Managing Users.

Standard Levels

Records - Users may view, print, and export reports for other users.

Reporter - In addition to Records permissions, users may create reports and edit and update their own reports.

Reviewing Supervisor - In addition to Records and Reporter permissions, reviewing supervisors may edit, reject, and review their own reports and reports for other users. This level is only needed if your agency uses a two-tiered approval process.

Supervisor - In addition to Records and Reporter permissions, supervisors may edit, reject, and accept (approve) their own reports and reports for other users.

Agency Administrator (hosted) - In addition to Records, Reporter, Reviewing Supervisor, and Supervisor permissions, agency admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, and search for/view deleted forms.

System Administrator (non-hosted) - In addition to Records, Reporter, Reviewing Supervisor, and Supervisor permissions, system admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, search for and view deleted forms, unlock forms, archive forms, add form numbers to the database, and more.

Special Levels

Parking (hosted only) - Users may view parking citations and mark them as Paid but cannot create them or or see other agency forms like crash, citation, etc.

Parking Reporter (hosted only) - Users may create parking citations but cannot create or see other agency forms like crash, citation, etc.

Records Data Entry - Users may keypunch paper citations and crashes from a previous vendor. This level allows the user to type the HSMV number onto the form.

Investigator - This level is only used in conjunction with certain agency local rules.

@@ Line 1: / Line 1: @@
-The following access levels are available in TraCS.
+The following access levels are available in TraCS. &nbsp; For more on managing these levels for users, see [https://www.tracsflorida.org/wiki/index.php?title=Managing_Users Managing Users.]
-Records - View, print, and export reports for other users
+<u>Standard Levels</u>
-Reporter - Create new reports and edit and update their own reports
+:Records - Users may view, print, and export reports for other users.
-Reviewing Supervisor - Edit, reject, and review reports their own reports and reports for other users
+:Reporter - In addition to Records permissions, users may create reports and edit and update their own reports.
-Supervisor - Edit, reject, and accept reports their own reports and reports for other users
+:Reviewing Supervisor - In addition to Records and Reporter permissions, reviewing supervisors may edit, reject, and review their own reports and reports for other users. &nbsp; This level is only needed if your agency uses a two-tiered approval process.
-Agency Admin - Manage users, delete/undelete forms, search for and view deleted forms
+:Supervisor - In addition to Records and Reporter permissions, supervisors may edit, reject, and accept (approve) their own reports and reports for other users.
+:Agency Administrator (hosted) - In addition to Records, Reporter, Reviewing Supervisor, and Supervisor permissions, agency admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, and search for/view deleted forms.
-Records Data Entry - This level is only for users who will be keypunching citations and/or crashes. &nbsp; This level allows the user to type the HSMV number onto the form.
+:System Administrator (non-hosted) - In addition to Records, Reporter, Reviewing Supervisor, and Supervisor permissions, system admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, search for and view deleted forms, unlock forms, archive forms, add form numbers to the database, and more.
-Investigator - This level is only used in conjunction with certain agency local rules.
+<u>Special Levels</u>
+:Parking (hosted only) - Users may view parking citations and mark them as Paid but cannot create them or or see other agency forms like crash, citation, etc.
+:Parking Reporter (hosted only) - Users may create parking citations but cannot create or see other agency forms like crash, citation, etc.
+:Records Data Entry - Users may keypunch [https://www.tracsflorida.org/wiki/index.php?title=UTC_Keypunching_Paper_Citations paper citations] and [https://www.tracsflorida.org/wiki/index.php?title=How_To_Update_a_Crash_Form#How_to_Update_a_Crash_From_a_Previous_Vendor crashes from a previous vendor]. &nbsp; This level allows the user to type the HSMV number onto the form.
+:Investigator - This level is only used in conjunction with certain agency local rules.