How To Add Crash Photos: Difference between revisions
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Attachments may be viewed by any TraCS user at the agency. Special permissions are not required. See the [https://www.tracsflorida.org/wiki/index.php?title=How_To_View_Attachments How to View Attachments] page for further information. | Attachments may be viewed by any TraCS user at the agency. Special permissions are not required. See the [https://www.tracsflorida.org/wiki/index.php?title=How_To_View_Attachments How to View Attachments] page for further information. | ||
The Attachments form is a separate module in TraCS. If it is turned on for your agency, you will see it on list to the left along with the other form icons. | |||
[[File:AttachmentIcon.png]] | [[File:AttachmentIcon.png]] | ||
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===How to Add Photos=== | ===How to Add Photos=== | ||
Any user with Reporter permissions may add photos to their own crashes by using the Copy Info to Another Form button. | |||
Any user with Reviewing Supervisor or higher may add photos to other users' crashes by using the Copy Info to Another Form button. | |||
If a user is not the person who created the crash, they may still add photos, but they must do it by creating an Attachments form outside of the crash. | |||
The size limit for a single form is 20 MB. If you have photos for a crash that total more than 20 MB, split them between multiple attachments. If you have a single file that is over 20 MB, it cannot be loaded into TraCS. | |||
====Adding Photos from Within a Crash Form==== | |||
The best way to add crash photos is by creating an Attachments form from within the crash. That way, the forms are automatically linked and may be viewed and opened via the Show Forms in Case tab. | |||
Any user with Reporter permissions may add photos to their own crashes by using the Copy Info to Another Form button. | |||
Any user with Reviewing Supervisor or higher may add photos to other users' crashes by using the Copy Info to Another Form button. | |||
With the form open, press the Copy Info to Another Form button. Check the box next to Copy to Attachment. | |||
[[File:CopyInfoCrash.png]] | |||
Fill out the Attachment Description field. This information will show in the Form Type column in the Forms Manager. | |||
Go to the Attachment field to upload your photos. The size limit for a single form is 20 MB. If you have photos for a crash that total more than 20 MB, split them between multiple attachments. | |||
Detailed instructions on how to add attachments are on [https://www.tracsflorida.org/wiki/index.php?title=How_To_Add_Attachments this page], including a [https://www.youtube.com/watch?v=CgjdDPCH5j0 training video] on how to add multiple photos at the same time. | |||
Be sure to validate the Attachments form when finished. | |||
The Attachments form will be listed under the Show Forms in Case Tab to the left. Double click to open it. | |||
[[File:ViewCopyForms.png]] | |||
When the case number is searched, the results will look like this in the Forms Manager. | |||
[[File:CrashPhotoFormManager.png]] | |||
====Adding Photos by Creating an Attachments Form==== | |||
Revision as of 16:43, 19 July 2024
Overview
Photos cannot be added directly to the FLHSMV crash form.
If you would like to add crash photos, you must do it via the Attachments form. The size limit for a single form is 20 MB.
Attachments may be viewed by any TraCS user at the agency. Special permissions are not required. See the How to View Attachments page for further information.
The Attachments form is a separate module in TraCS. If it is turned on for your agency, you will see it on list to the left along with the other form icons.
If you do not have Attachments turned on and would like to use the form, contact TraCS Support.
How to Add Photos
Any user with Reporter permissions may add photos to their own crashes by using the Copy Info to Another Form button.
Any user with Reviewing Supervisor or higher may add photos to other users' crashes by using the Copy Info to Another Form button.
If a user is not the person who created the crash, they may still add photos, but they must do it by creating an Attachments form outside of the crash.
The size limit for a single form is 20 MB. If you have photos for a crash that total more than 20 MB, split them between multiple attachments. If you have a single file that is over 20 MB, it cannot be loaded into TraCS.
Adding Photos from Within a Crash Form
The best way to add crash photos is by creating an Attachments form from within the crash. That way, the forms are automatically linked and may be viewed and opened via the Show Forms in Case tab.
Any user with Reporter permissions may add photos to their own crashes by using the Copy Info to Another Form button.
Any user with Reviewing Supervisor or higher may add photos to other users' crashes by using the Copy Info to Another Form button.
With the form open, press the Copy Info to Another Form button. Check the box next to Copy to Attachment.
Fill out the Attachment Description field. This information will show in the Form Type column in the Forms Manager.
Go to the Attachment field to upload your photos. The size limit for a single form is 20 MB. If you have photos for a crash that total more than 20 MB, split them between multiple attachments.
Detailed instructions on how to add attachments are on this page, including a training video on how to add multiple photos at the same time.
Be sure to validate the Attachments form when finished.
The Attachments form will be listed under the Show Forms in Case Tab to the left. Double click to open it.
When the case number is searched, the results will look like this in the Forms Manager.
