How To Add Form Numbers

Hosted Agencies

TraCS adds form numbers for you.   See this page for information on how to check your available form numbers.

Email courtassist@flhsmv.gov to obtain new Citation and DUI Citation numbers.

Email crashrecords@flhsmv.gov to obtain new Crash numbers.

Email dle.reports@myfwc.com to obtain new Boating Citation numbers.

When you receive the email from HSMV or FWC with your numbers, email TraCS Support or put a ticket in the Issue Tracker and we will add them for you.

If you need more parking citation, parking warning, traffic warning, trespass, or boating warning numbers added, email TraCS Support or submit a ticket in the issue tracker and we will add them for you.

Non-Hosted Agencies

In order to add numbers, you must be a TraCS administrator and you must on the application server or on a machine in Office mode.

When adding Crash, UTC, DUI, or Boating numbers ALWAYS copy and paste from the email or spreadsheet that you receive from the state.   NEVER manually type the numbers in.

Log into TraCS and go to the Tools tab and then Form Number Manager.

The Form Number Manager will open in a new window.   Maximize it.

Press the New Numbers button.

Select the corresponding Form Type for the numbers that you are adding.

Adding Crash & Citation Numbers

Do not use Citation or DUI Citation if you see it listed. &nbsp& Use E-Citation or DUI E-Citation.

COPY and PASTE the first and last number in the Crash, UTC, DUI, and Boating (UBC) number range from the email or spreadsheet that you received from the state into the Starting Number and Ending Number fields.   NEVER manually type the numbers in.

Compare the Total Numbers to the number on the email or spreadsheet that you received from HSMV to confirm that it matches.   If it does not match, stop and do not proceed.

Check your data entry.   Did you copy and paste? If you manually typed the numbers, then you need to copy and paste.

If you did copy and paste and your total doesn't match the total from HSMV, try again.

If the total still doesn't match, contact HSMV and let them know.

If the Total Numbers match the number on your email/spreadsheet, press Generate Numbers.

Depending on how many numbers you are adding, the process may take several minutes to complete.   Let it completely finish.   Do not cancel the upload.

Once all of the numbers have been added, you will get a success pop up telling you the total number and type of numbers that have been added.   Press OK and you are done.

Exit out of the Form Number Manager and log out of TraCS.

Adding Other Numbers

In order to add parking citation, parking warning, traffic warning, trespass, or boating warning numbers you must first create a template.

Once you have built the template, add your first range of numbers using the steps above.

To add subsequent ranges,