How To Set Up Defaults
Overview
When a new user account is created, a User Defaults ID is automatically created. This ID stores the default settings for the user's profile. Once the user logs in and out for the first time, their default profile is created and their settings will save going forward.
There are Generic default settings that save the last thing that was entered into certain fields on a form, such as agency name, agency city & county, officer name and ID number, and the last statute or court location that was used on a citation.
There are other defaults that are saved to the user profile that are created and updated by the user. These include the following:
- Advanced Searches
AdHoc Queries
Column settings (layout, width, show/hide)
Day/Night Mode
Default Signature
Favorite searches
Favorite statutes
Favorite citation locations
Navigation Bar settings
Officer signature
Print settings
Quick Add order
Zoom level on forms
Whenever the there are additions or changes to these settings, the changes save to the default profile once the user logs out of TraCS.
Be sure to log out of TraCS properly by pressing the X in the upper right corner or by going to the File tab on the upper left and pressing Exit. If you do not log out properly, your defaults will not save.
If you use more than one computer for TraCS, make sure you are logging out on one before logging into the other or you could lose any new defaults that you have created. Defaults will save on the last machine where you log out. If you are logged in to more than one machine at the same time, defaults will save on the machine where you log out last.
Default Signature
Officers may add a default signature to their profile. Once added, the signature will automatically be added to forms.
A signature is required on UTC and DUI citations. Adding a default signature saves the officer from having to do it each time they write a citation.
Instructions on how to create one are here.
Form Settings
Agency Name, Agency City/County, Officer Name/Badge Number
Once officers add their agency, city, county, name, and badge number on each different form, that information saves to their default profile and will populate in those fields going forward.
The last thing that is entered is what will save to those fields.
If the officer makes a mistake and enters incorrect information in those fields, they can fix it on the next new form they create.
If the officer's name or badge number changes, they should update it on the next new form that they create. Each different form used by the agency must be updated. For example, if the agency uses crash, UTC, and tow, the officer must change their information on all three.
Favorite UTC Statutes & Favorite Citation Locations
Favorite UTC statutes and favorite UTC locations that you set up will save to your default profile.
How to Save Favorite UTC Statutes
How to Save Favorite UTC Locations
Zoom level
You may set the zoom level on forms to your liking. The custom zoom level must be set on each individual form type (crash, UTC, tow, etc.).
Open the form where you want to set a custom zoom level.
Gp to the View tab and press the Zoom button.
Choose a zoom percentage level and it will change the view on your form.
Once you decide on a zoom level that you like, press Zoom again, make sure the level you want is checked, and press Set Current as Default.
Repeat for each form where you wish to set a custom zoom level.
Forms Manager Settings
Column settings (layout, width, show/hide)
Day/Night Mode
Navigation Bar settings
Officer signature
Print settings
Quick Add order
Search tabs.
Searches
Advanced searches, ad hoc queries, and favorite searches that you create save to your default profile.
Troubleshooting
If your defaults are not saving, see this page for troubleshooting steps.
