How To Use the Search Tabs

Overview

There are several ways to search for information in TraCS.   Virtually any field that is on a form may be queried.

Basic searches may be performed by using the Form, Case, and Custom tabs in the Forms Manager.   These searches may be saved as Favorites.

More complex searches may be created using an Advanced Search or Ad Hoc Query.

There are also over 40 pre-built Analysis Reports available.

The search tabs are at the bottom of the Forms Manager.   If you do not see them, go to the View tab at the top of the Forms Manager and press Show Search.

The search tabs will automatically dock at the bottom.   If you would like them at the top, right click on the tab name and click Dock Top.

Basic Searches

Basic searches may be performed using the Form, Case, and Custom tabs, or any combination of the three.

These tabs build off one another when searching.   This means that TraCS reads criteria entered on all three tabs when the Search button is pressed.   For example, you may search for Crashes (Form) within a Date Range (Form) involving a vehicle with tag ABC123 (Custom).   See Combining Search Criteria for additional examples.

Always press Clear before starting a new search. This will remove any search criteria that has been entered.

On fields that allow you to type text, you may use the asterisk (*) as a wildcard.

Form Tab

The Form tab may be used to search for forms using any combination of the fields below.   Always press Clear before starting a new search.

Date Range

User ID

Form Type

Form Status

Form Number - This is the unique number assigned to the form (HSMV crash number, citation number, warning number, etc.).

Agency Case Number - Use the Description field.

Badge Number - Use the Secondary User ID field.

Archived Forms - Change the Data Source field to All to search for archived forms.

Case Tab

Searching via the Case tab is not the same as searching via the Form tab.

The Case tab is used to search for cases that have been created by the agency.

If a case was not created, you cannot search by agency case number using this tab.   You must use Form or Custom tabs to search by agency case number.

You may create a case by adding the number and other details on the Case Information screen that pops up when you first create your form.

You may also assign a case number by doing one of the following:

With the form closed, highlight it, go to the RMS tab, and press the Case Information button.

With the form closed, highlight it, right click, and press the Case Information button near the bottom of the list.

Case Information Screen

The Case tab may be used to search for any combination of the fields below.   Always press Clear before starting a new search.

Date Range

Case Type - Burglary/Breaking and Entering, Fatality/SBI, Hit & Run, Robbery, etc.

Case Status - Open, Inactive, Closed, Referred to CID, etc.

Case Officer/Investigator (Owner ID field)

Case Number - Case number that was entered on the Case Information screen.

Case Description (Description field) - Use this field to search for text entered in the Description field on the Case Information screen.   You may use the askterisk (*) as a wildcard.   For example THI* will search for words that start with the letters THI.

Case Tab

Custom Tab

The Custom tab may be used to search for any combination of the fields below.   Always press Clear before starting a new search.

Analysis Reports

There are over 40 pre-built analysis reports available to agencies.   The results are in a report format with the agency name at the top.   The results may be printed, emailed, or exported to PDF or image file.

See the Analysis Reports page for further information.