Low Number Email Notification
When available form numbers fall below a preset threshold, the Low Number Notification triggers and TraCS automatically sends an email to designated recipients at the agency.
The subject line of the email reads "TraCS Form Numbers LOW!" with the agency name.
Forms that have available numbers below their set threshold will have (LOW) next to the form name. The only form types listed will be the ones that are used by the agency that pull numbers upon validation.
Instructions for ordering additional Crash, UTC, DUI, and Boating citation numbers and how to get them added to TraCS are in the email.
If you need more parking citation, parking warning, traffic warning, trespass, or boating warning numbers added, contact TraCS Support.
If you want to get an idea of how many forms are being created by officers during a date range, run the Officer Summary Report. As long as form types included on the report are being accepted, the count will be accurate.
If you need to update the recipients for your Low Number Notification or if you would like your low threshold updated, contact TraCS Support. If you are on the list of recipients but you are not getting the emails when your numbers are low, check your spam and filter folders. If nothing is in spam or filters, your agency may be blocking them. Contact your IT department.
DO NOT RELY ON THIS EMAIL NOTIFICATION TO TELL YOU WHEN YOU ARE RUNNING LOW ON NUMBERS! Someone at the agency should run the Available Form Numbers analysis report on a regular basis. You don't want your officers to be on a crash scene or out on the road with a violator and not be able to pull a crash or UTC number because you have run out.
An example of a Low Number Notification email is below.
Look at the number in Remaining column to get a count of how many numbers are left. Look for (LOW) to tell you which form type is low on numbers.
In this example, crash numbers are low. The agency has 198 crash numbers remaining.
The Used and Total columns show used and total numbers for all time, not for any specific time period.
Citrus County Sheriffs Office - TraCS Form Numbers LOW! Apr 2, 2024, 11:00 PM You have Form Numbers running LOW! See below for a count of all available Form Numbers. Form Type Remaining Used Total ------------------------------------------------------------------------------------------ BOATING CITATION 252 248 500 ------------------------------------------------------------------------------------------ BOATING WARNING 2,393 2,607 5,000 ------------------------------------------------------------------------------------------ CITATION 3,885 53,240 57,125 ------------------------------------------------------------------------------------------ DUICITATION 419 1,001 1,420 ------------------------------------------------------------------------------------------ HSMV90010S (LOW) 198 26,095 26,293 ------------------------------------------------------------------------------------------ PARKINGCITATION 993 7 1,000 ------------------------------------------------------------------------------------------ PARKINGWARNING 996 4 1,000 ------------------------------------------------------------------------------------------ WARNING 11,195 65,806 77,001 ------------------------------------------------------------------------------------------ E-mail courtassist@flhsmv.gov to obtain new Citation, Crash, and DUI Citation numbers E-mail dle.reports@myfwc.com to obtain new Boating Citation numbers To add numbers: Agencies Hosted By TraCS Florida 1. Login to www.tracsflorida.org and put a support ticket in our issue tracker. Self-Hosted Agencies 1. Log in to TraCS as administrator on your application server. 2. Under the 'Tools' tab, click 'Form Number Manager'. 3. Click 'New Numbers' and enter form type and number range.